|
|
| (87 intermediate revisions by 7 users not shown) |
| Line 1: |
Line 1: |
| − | == Potential 2011 Bylaw Changes ==
| + | <small>[[Main_Page|Main ESIP page]]</small> |
| | | | |
| − | Strategy: i) Discuss at Summer 2011 Meeting (brief plenary presentation plus two breakout sessions). ii) Submit first six of nine items below for electronic vote following Summer Meeting. iii) At Winter 2012 Meeting, discuss remaining three items (plus any items not approved via electronic vote).
| + | == Procedures to Enact Policy and Procedure Changes == |
| | | | |
| − | ==== 1. Remove antiquated text that does not reflect current ESIP practices ====
| + | [https://github.com/ESIPFed/Governance/blob/master/ESIP%20Policies%20and%20Procedures/1.0%20Corporate/ESIP%20P%26P%201.4%20Policy%20Approval%2C%20Amendments%2C%20Administration%20and%20Compliance.md See Policy and Procedure 1.4 - ESIP Policy Approval, Amendments, Administration and Compliance] <br /> |
| − | '''Delete I.1.3''': <s>Each ESIP may designate one voting Representative to each Standing Committee and each Working Group by submitting the name of the Representative to the Chair of the Constitution and Bylaws Committee.</s>
| |
| | | | |
| − | '''Delete VI.1.4''': <s>Individuals from all ESIPs and from outside the Federation will be allowed to participate in any Working Group. However, only the designated ESIP Representative as described in Bylaw I can vote.</s>
| + | ==Supplemental Policies and Procedures== |
| | | | |
| − | '''Delete IV.5.7''': <s>REASoN projects can submit their application through the Constitution and Bylaws Committee to the Assembly for a vote through a designated form on the ESIP Federation website...</s>
| + | Committees, Working Groups or Clusters may need to defined policies and procedures that are not appropriate or do not warrant modification of the ESIP Policies and Procedures or Bylaws. These extra guidance points can be defined in groups' Policies and Procedures. Here is a list of existing P&P documents for various ESIP groups. |
| | | | |
| − | ==== 2. Reduce need for special elections ====
| + | [[List_of_Polices_and_Procedures|List of Policies and Procedures for ESIP groups]] |
| − | '''Modify IV.1.3''': If any member of an Administrative Committee, other than the President or Vice President of the Executive Committee, leaves office before the end of the normal term, <s>the Executive Committee shall appoint an interim member and an election shall be held at the next meeting of the Assembly to replace the member for the remainder of that term.</s>''' the Executive Committee shall appoint an eligible replacement to serve out the remainder of that term.'''
| |
| | | | |
| − | '''Modify IV.1.5''': In the event that the elected Chair of an Administrative Committee is unable to continue to execute the duties of that office, <s>the Vice-Chair will assume the Chair for the duration of the elected term, and a special election shall be held to select a new Vice-Chair for the duration of the term of the Chair.</s>'''the Executive Committee shall appoint an eligible replacement to serve out the remainder of that term.'''
| + | == Restructuring of Bylaws and Policies and Procedures == |
| | | | |
| − | '''Delete: IV.1.6''' <s>In the event that the elected Vice-Chair of an Administrative Committee is unable to continue to execute the duties of that office, a special election shall be held to select a new Vice-Chair for the duration of the term of the Chair.</s>
| + | In 2017, a new version of ESIP's Policies and Procedures was created. The Constitution and Bylaws Committee was renamed to the Governance Committee. |
| − | | |
| − | '''Modify V.1.7''': In the event that the elected Chair of a Standing Committee is unable to continue to execute the duties of that office, <s>the Vice-Chair will assume the Chair for the duration of the elected term, and a special election shall be held to select a new Vice-Chair for the duration of the term of the Chair.</s>'''the Executive Committee shall appoint an eligible replacement to serve out the remainder of that term.'''
| |
| − | | |
| − | '''Delete: V.1.8''': <s>In the event that the elected Vice-Chair of a Standing Committee is unable to continue to execute the duties of that office, a special election shall be held to select a new Vice-Chair for the duration of the term of the Chair.</s>
| |
| − | | |
| − | '''Modify VI.1.7''': In the event that the elected Chair of a Working Group is unable to continue to execcute the duties of that office, <s>a special election shall be held to select a new Chair</s>'''the Executive Committee shall appoint an eligible replacement to serve out the remainder of that term.'''
| |
| − | | |
| − | ''(note: It is possible to combine IV.1.3, IV.1.5, V.1.7, and VI.1.7 into a single paragraph statement describing the common procedure for filling vacant positions. Similarly, it is possible to combine III.2.3, IV.1.4, and V.1.5 into a single common procedure for removing someone from office.)''
| |
| − | | |
| − | ==== 3. Require closing date for distance voting ====
| |
| − | '''Add to Bylaw II.2.6''': All elections carried out via distance methods shall include a closing date after which votes will no longer be accepted.
| |
| − |
| |
| − | ==== 4. Reduce quorum requirements from 2/3 to 1/2 ====
| |
| − | '''Modify II.2.2''': In the case of resolutions brought up during meetings of the Assembly, a quorum for the Assembly is at least <s>two-thirds</s> <b>one-half</b> of the Representatives to the Assembly established by roll call at the beginning of each voting session of the Assembly.
| |
| − | | |
| − | ==== 5. Remove dormant Committees ====
| |
| − | '''Delete V.4.1''': <s>The ESIP Federation shall include a Standing Committee for Community Engagement...</s>
| |
| − | | |
| − | '''Delete V.5.1''': <s>The ESIP Federation shall include a Standing Committee for Commercial Development...</s>
| |
| − | | |
| − | ==== 6. Change Type 3 Definition ====
| |
| − | Category 3 ESIPs shall be engaged principally in <s>the development and provision of Earth science applications.</s><b>development, use or dissemination of Earth science information and applications for the purpose of commercial use, decision support, outreach, advocacy, or education.</b>
| |
| − | | |
| − | ==== 7. Define replacement criteria for binding resolutions ====
| |
| − | '''Add II.2.7''': Any resolution imposing a binding requirement on any ESIP shall require a 60% <i>(or 2/3)</i> approval vote for passage.
| |
| − | | |
| − | ==== 8. Replace Active/Inactive status with Full/Associate status ====
| |
| − | '''Add I.8.1''': All ESIPs shall be classified as either Full or Associate. Only Full members have representation and voting rights in the Assembly.
| |
| − | | |
| − | '''Add 1.8.2:''' A Category 1, Category 2, or Category 3 ESIP achieves Full status either by: a) paid participation in two ESIP Federation meeting during the previous calendar year or b) paying a membership fee equal to the cost of two paid meeting participations.
| |
| − | | |
| − | '''Add 1.8.3''': All Category 4 ESIPs shall be Full members. All Category 5 ESIPs shall be Associate Members.
| |
| − | | |
| − | '''Modify I.2.2''': Each Category 1 ESIP '''that is a Full Member''' must designate one Representative to the Assembly by submitting the name to <s>the Chair of the Constitution and Bylaws Committee</s>'''a representative designated by the Executive Committee'''.
| |
| − | | |
| − | '''Modify I.3.2''': Each Category 2 ESIP '''that is a Full Member''' must designate one Representative to the Assembly by submitting the name to <s>the Chair of the Constitution and Bylaws Committee</s>'''a representative designated by the Executive Committee'''.
| |
| − | | |
| − | '''Modify I.4.2''': Each 'Category 3 ESIP '''that is a Full Member''' must designate one Representative to the Assembly by submitting the name to <s>the Chair of the Constitution and Bylaws Committee</s>'''a representative designated by the Executive Committee'''.
| |
| − | | |
| − | ==== 9. Add new Data Life-Cycle Committee ====
| |
| − | '''Add VI.4.1''': The ESIP Federation shall include a Standing Committee for Data Life-Cycle. Its roles are:
| |
| − | :a) To ensure continued and reliable access to, information content, quality, and usability of Earth science data for as long as they are deemed to be of value.
| |
| | | | |
| | == Defining Documents == | | == Defining Documents == |
| − | ::[[Media:Constitution_11_30_2006.pdf|Federation Constitution]]
| + | :[https://github.com/ESIPFed/Governance/blob/master/ESIP%20Policies%20and%20Procedures/Top%20level%20ESIP%20Policies%20and%20Procedures.md Policies and Procedures approved October 2017] <br /> |
| − | ::[[Media:Bylaws_11_30_06.pdf|Federation Bylaws]] | + | :[https://esip-all.slack.com/files/brucec/F45FXBN1Y/amended_and_restated_bylaws_of_fesip__12-02-16_.pdf Bylaws approved December 2016] <br /> |
| − | ::[[Federation_Documents| Other Federation Documents]]
| |
| − | == Bylaw Changes Approved Jan 2011 ==
| |
| | | | |
| − | '''Repeal of Bylaw II.2.7:'''
| + | == Governance Committee Members == |
| − | Resolutions may not be made binding on any ESIP if they would lead to specific obligations on that ESIP without its specific agreement. All binding resolutions shall be by unanimous consent of the entire Assembly. If unanimous consent on a particular course of action cannot be achieved, then the Assembly may either explicitly
| + | ===2019=== |
| − | endorse multiple alternatives, or may "demote" the resolution to non-binding status.
| + | :: Denise Hills |
| | + | :: Bob Downs |
| | + | :: Ben Galewsky |
| | + | :: Bill Teng |
| | | | |
| | + | ===2018=== |
| | + | :: Mike Daniels |
| | + | :: Bob Downs |
| | + | :: Christopher Lenhardt |
| | + | :: James Gibeaut |
| | | | |
| − | '''Change of Definition of Type 1 ESIP:'''
| + | ===2017=== |
| − | Category 1 ESIPs shall be primarily distributors of remotely sensed and ground-based data sets, as well as standardized products derived from those data.
| + | :: Mike Daniels |
| | + | :: Bob Downs |
| | + | :: James Frew |
| | + | :: Ana Privette |
| | | | |
| − | '''changed to:'''
| + | == Constitution and Bylaws Committee Members == |
| − | | + | ===2016=== |
| − | Category 1 ESIPs shall be primarily stewards of Earth science and related data sets or its supporting information, as well as providers of standardized products derived from those data.
| + | :: Ken Keiser |
| − | | + | :: Denise Hills |
| − | == Procedures to Enact Bylaw Changes == | + | :: Brian Wee |
| − | '''Proposing Amendments'''
| + | :: Liping Di |
| − | | |
| − | VIII.1.1 Any Representative of the Assembly of Representatives may propose an amendment to the Bylaws of the ESIP Federation.
| |
| − | | |
| − | VIII.1.2 Proposals shall be submitted in writing to the Chair of the Constitution and Bylaws Committee prior to any action on the proposed amendment and must be signed by at least three Representatives.
| |
| − | | |
| − | '''Acting on Proposals'''
| |
| − | | |
| − | VIII.2.1 The Constitution and Bylaws Committee shall review the proposal and render an opinion as to its relationship to the Constitution and existing Bylaws.
| |
| − | | |
| − | VIII.2.2 The Chair of the Constitution and Bylaws Committee shall announce the proposed amendment and the opinion of the Constitution and Bylaws Committee to the Assembly prior to any action on the amendment by the Assembly.
| |
| − | | |
| − | VIII.2.3 The proposed amendment shall be debated either using electronic means or at a meeting of the Assembly.
| |
| − | | |
| − | VIII.2.4 The vote shall be by secret ballot. If two-thirds or more of the entire Assembly meeting in quorum vote in favor of the proposed amendment, or if two-thirds or more of all Representatives vote in favor of the proposed amendment using electronic means, it shall be adopted.
| |
| − | | |
| − | == Procedures to Enact Constitution Changes == | |
| − | '''Proposing Amendments'''
| |
| − | | |
| − | IX.1.1 Any Representative of the Assembly may propose an amendment to the Constitution of the Federation of Earth Science Information Partners.
| |
| − | | |
| − | IX.1.2 Proposals shall be submitted in writing to the Chair of the Constitution and Bylaws Committee at least sixty days prior to any action on the proposed amendment and must contain endorsement of not less than one-fourth of the representatives of the Assembly.
| |
| − | | |
| − | '''Acting on Proposals'''
| |
| − | | |
| − | IX.2.1 The Constitution and Bylaws Committee shall review the proposal and render an opinion as to its relationship to the Constitution.
| |
| | | | |
| − | IX.2.2 The Chair of the Constitution and Bylaws Committee shall circulate the proposed amendment and the opinion of the Constitution and Bylaws Committee to the full membership of the Assembly at least thirty days prior to any action on the amendment by the Assembly.
| + | ===2015=== |
| | + | :: Ken Keiser |
| | + | :: Mike Daniels |
| | + | :: Denise Hills |
| | + | :: Ana Privette |
| | | | |
| − | IX.2.3 The proposed amendment shall be debated at the next meeting of the Assembly.
| + | ===2014=== |
| | + | :: Bruce Caron |
| | + | :: Kerstin Lehnert |
| | + | :: Denise Hills |
| | + | :: Chris Lenhardt |
| | | | |
| − | IX.2.4 The vote shall be by secret ballot. If two-thirds or more of the entire Assembly vote in favor of the proposed amendment, it shall be adopted.
| + | ===2013=== |
| | + | :: Tamara Shapiro Ledley, Chair |
| | + | :: David Meyer, Type 1 Rep |
| | + | :: Michael Daniels, Type II Rep |
| | + | :: Liping Di, Type III Rep |
| | | | |
| − | == Constitution and Bylaws Committee Members == | + | == Legacy Materials == |
| − | ::Rob Raskin, Chair | + | [[2016 Discussion of ByLaw Changes|Discussion of 2016 possible bylaw changes]] |
| − | ::Brian Wee, Type 1 Rep | + | [[Prior_Year_ByLaw_Proposed_Changes|Prior Year ByLaw Proposed Changes]] |
| − | ::Mohan Ramamurthy, Type II Rep | + | :[[Media:Constitution_11_30_2006.pdf|Federation Constitution]] |
| − | ::Liping Di, Type III Rep | + | :[[Media:Bylaws_12_01_11_FINAL.pdf|Federation Bylaws]] |
| | + | :[[Federation_Documents| Other Federation Documents]] |
| | + | :[[List_of_Polices_and_Procedures|ESIP Policies and Procedures Documents]] |
| | + | :[[Robert's Rules Cheat Sheet]] |
| | + | :[[Federation_Incorporation]] |
| | + | :[[Fall_2011_Bylaw_Change_Election|Nov 2011 Changes]] |
| | + | :[[Jan_2011_Bylaw_Change_Election|Jan 2011 Changes]] |
| | + | :[[Jan_2012_Bylaw_Change_Election|Jan 2012 Changes]] |
| | + | :[[Quorum_and_Membership_lapsing|Jan 2015 Changes: quorum and membership lapsing]] |
| | + | :[[Jan_2016_Bylaw_Change_Election|Jan 2016 Changes]] |
| | + | :[[Current C&B Discussion|(2013)]] |
| | + | :[[2016C&BPlans]] |
| | + | :[https://docs.google.com/document/d/1uBPZLKQ8cY2hhZ1_HdZdtnUAu8Mx5IOhUM5qcMmGl_c/edit?usp=sharing February 19, 2015 ] <br /> |
| | + | :[[October 2, 2015]]<br /> |
| | + | :[[June 4, 2015]]<br /> |
| | + | :[[2014_Minutes | January 2014]] |
| | | | |
| − | == Calls for Nominations and Ballot Initiative == | + | == Calls for Nominations and Ballot == |
| | + | ::[[2016_Nominations_and_Ballot|2016 Nominations and Ballot]]<br> |
| | + | ::[[2015_Nominations_and_Ballot|2015 Nominations and Ballot]]<br> |
| | + | ::[[2014 Nominations and Ballot]]<br> |
| | + | ::[[2013 Nominations and Ballot]]<br> |
| | + | ::[[2012 Nominations and Ballot]]<br> |
| | ::[[2011 Nominations and Ballot Supplemental]]<br> | | ::[[2011 Nominations and Ballot Supplemental]]<br> |
| | ::[[2010 Nominations and Ballot]]<br> | | ::[[2010 Nominations and Ballot]]<br> |
| Line 123: |
Line 95: |
| | ::[[2007 Nominations and Ballot]]<br> | | ::[[2007 Nominations and Ballot]]<br> |
| | ::[[October 2006 Constitution and Bylaws Vote]] | | ::[[October 2006 Constitution and Bylaws Vote]] |
| | + | [[Category:CollabArea]] |
