Quorum and Membership lapsing

From Earth Science Information Partners (ESIP)

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Quorum Changes

Suggested revision to Bylaws II - Assembly, Section 2 – Resolutions as:

II.2.2 In the case of resolutions brought up during meetings of the Assembly, a quorum for the Assembly is at least two-thirds of the Representatives to the Assembly a number determined by standing rules representing approximately 50 per cent of the Active Membership, and established by roll call at the beginning of each voting session of the Assembly, shall constitute a quorum for the transaction of business.

Membership lapsing for inactivity

Section 7 – Ending a Partnership I.7.1 Any ESIP may leave the ESIP Federation voluntarily by submitting a letter of resignation to the Chair of the Partnership Committee. {EXISTING}

Creating an inactive status leading to termination of membership

I.7.2 Any ESIP may be designated as Inactive by the Partnership Committee under the following conditions:

(1) The ESIP has not attended a General Assembly meeting, nor designated a proxy, for a period of four (4) consecutive meetings; and/or

(2) By the discretion of the Partnership Committee for any unusual circumstances. A review of this action by the Executive Committee can be requested by the affected ESIP. In this case, a majority vote by the Executive Committee is binding.

(3) Inactive status may be designated by the Partnership Committee to any ESIP that meets the above criteria retroactively when this bylaw comes into effect.

I.7.3 Any ESIP designated by the Partnership Committee as Inactive shall be notified by email or other means of their status. A good faith effort must be made to contact the ESIP to notify them of their change in status.

I.7.4 Any ESIP designated as Inactive may be restored to Active status by resuming participation in the business of the Federation through attending a General Assembly meeting directly or by proxy, and/or a petition to the Partnership Committee stating reasons for inactivity.

I.7.5 If an Inactive ESIP does not restore to Active status after a period of one (1) year from the date of their notification, the ESIP concerned may be removed from the ESIP Federation by a majority vote of the Partnership Committee. After removal, application as a new ESIP to the Partnership Committee must be made.


I.7.2 I.7.6 Any ESIP may be removed from the ESIP Federation for conduct that in any way tends to substantially injure the ESIP Federation or to affect adversely its reputation, or that is destructive to the ESIP Federation’s goals and activities. Any Representative to the Assembly may recommend removal of any ESIP to the Chair of the Partnership Committee. The Partnership Committee will notify the ESIP concerned and ask for comment in its defense. The Partnership Committee will then consider the recommendation and, if approved, will present its recommendation for removal with the comments from the concerned ESIP in writing to the Chair of the Constitution and Bylaws Committee. The Constitution and Bylaws Committee will then petition the Representatives. If the recommendation for removal receives approval by two-thirds of the Representatives, the ESIP concerned will be removed from the ESIP Federation.


FEEL free to edit the proposed bylaws directly.

Denise I've added some formatting to the above text, as the formatting from the word document didn't come through. Deletions indicated thus, insertions thus, except for the entire section to be inserted about designation of an Inactive ESIP. Also, we do need to discuss with Erin how to determine the currently active number, to replace number (##) with the actual value.