Governance Committee
Procedures to Enact Policy and Procedure and Bylaw Changes
Proposing Amendments
VIII.1.1 Any Representative of the Assembly of Representatives may propose an amendment to the Policies and Procedures or Bylaws of the ESIP Federation.
VIII.1.2 Proposals shall be submitted in writing to the Chair of the Governance Committee prior to any action on the proposed amendment and must be signed by at least three Representatives.
Acting on Proposals
VIII.2.1 The Governance Committee shall review the proposal and render an opinion as to its relationship to the Policies and Procedures and existing Bylaws.
VIII.2.2 The Chair of the Governance Committee shall announce the proposed amendment and the opinion of the Governance Committee to the Assembly prior to any action on the amendment by the Assembly.
VIII.2.3 The proposed amendment shall be debated either using electronic means or at a meeting of the Assembly.
VIII.2.4 The vote shall be by secret ballot. If two-thirds or more of the entire Assembly meeting in quorum vote in favor of the proposed amendment, or if two-thirds or more of all Representatives vote in favor of the proposed amendment using electronic means, it shall be adopted.
Procedures to Enact Policy and Procedure Changes
Proposing Amendments
IX.1.1 Any Representative of the Assembly may propose an amendment to the Policies and Procedures of the Federation of Earth Science Information Partners.
IX.1.2 Proposals shall be submitted in writing to the Chair of the Governance Committee at least sixty days prior to any action on the proposed amendment and must contain endorsement of not less than one-fourth of the representatives of the Assembly.
Acting on Proposals
IX.2.1 The Governance Committee shall review the proposal and render an opinion as to its relationship to the Policies and Procedures.
IX.2.2 The Chair of the Governance Committee shall circulate the proposed amendment and the opinion of the Governance Committee to the full membership of the Assembly at least thirty days prior to any action on the amendment by the Assembly.
IX.2.3 The proposed amendment shall be debated at the next meeting of the Assembly.
IX.2.4 The vote shall be by secret ballot. If two-thirds or more of the entire Assembly vote in favor of the proposed amendment, it shall be adopted.
Supplemental Policies and Procedures
Committees, Working Groups or Clusters may need to defined policies and procedures that are not appropriate or do not warrant modification of the ESIP Policies and Procedures or Bylaws. These extra guidance points can be defined in groups' Polices and Procedures. Here is a list of existing P&P documents for various ESIP groups.
List of Policies and Procedures for ESIP groups
Restructuring of Bylaws and Policies and Procedures
In 2017, a new version of ESIP's Policies and Procedures was created. The Constitution and Bylaws Committee was renamed to the Governance Committee.
Defining Documents
- [Policies and Procedures approved October 2017]
- Bylaws approved December 2016
Governance Committee Members
2018
- Mike Daniels
- Bob Downs
- Christopher Lenhardt
- James Gibeaut
2017
- Mike Daniels
- Bob Downs
- James Frew
- Ana Privette
Constitution and Bylaws Committee Members
2016
- Ken Keiser
- Denise Hills
- Brian Wee
- Liping Di
2015
- Ken Keiser
- Mike Daniels
- Denise Hills
- Ana Privette
2014
- Bruce Caron
- Kerstin Lehnert
- Denise Hills
- Chris Lenhardt
2013
- Tamara Shapiro Ledley, Chair
- David Meyer, Type 1 Rep
- Michael Daniels, Type II Rep
- Liping Di, Type III Rep
Legacy Materials
Discussion of 2016 possible bylaw changes Prior Year ByLaw Proposed Changes
- Federation Constitution
- Federation Bylaws
- Other Federation Documents
- ESIP Policies and Procedures Documents
- Robert's Rules Cheat Sheet
- Nov 2011 Changes
- Jan 2011 Changes
- Jan 2012 Changes
- Jan 2015 Changes: quorum and membership lapsing
- Jan 2016 Changes
- (2013)
- 2016C&BPlans
- February 19, 2015
- October 2, 2015
- June 4, 2015
- January 2014
Calls for Nominations and Ballot
- 2016 Nominations and Ballot
- 2015 Nominations and Ballot
- 2014 Nominations and Ballot
- 2013 Nominations and Ballot
- 2012 Nominations and Ballot
- 2011 Nominations and Ballot Supplemental
- 2010 Nominations and Ballot
- 2009 Nominations and Ballot
- 2007 Nominations and Ballot
- October 2006 Constitution and Bylaws Vote
- 2016 Nominations and Ballot