Governance Committee

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Procedures to Enact Bylaw Changes

Proposing Amendments

VIII.1.1 Any Representative of the Assembly of Representatives may propose an amendment to the Bylaws of the ESIP Federation.

VIII.1.2 Proposals shall be submitted in writing to the Chair of the Constitution and Bylaws Committee prior to any action on the proposed amendment and must be signed by at least three Representatives.

Acting on Proposals

VIII.2.1 The Constitution and Bylaws Committee shall review the proposal and render an opinion as to its relationship to the Constitution and existing Bylaws.

VIII.2.2 The Chair of the Constitution and Bylaws Committee shall announce the proposed amendment and the opinion of the Constitution and Bylaws Committee to the Assembly prior to any action on the amendment by the Assembly.

VIII.2.3 The proposed amendment shall be debated either using electronic means or at a meeting of the Assembly.

VIII.2.4 The vote shall be by secret ballot. If two-thirds or more of the entire Assembly meeting in quorum vote in favor of the proposed amendment, or if two-thirds or more of all Representatives vote in favor of the proposed amendment using electronic means, it shall be adopted.

Procedures to Enact Policy and Procedure Changes

Proposing Amendments

IX.1.1 Any Representative of the Assembly may propose an amendment to the Policies and Procedures of the Federation of Earth Science Information Partners.

IX.1.2 Proposals shall be submitted in writing to the Chair of the Governance Committee at least sixty days prior to any action on the proposed amendment and must contain endorsement of not less than one-fourth of the representatives of the Assembly.

Acting on Proposals

IX.2.1 The Governance Committee shall review the proposal and render an opinion as to its relationship to the Policies and Procedures.

IX.2.2 The Chair of the Governance Committee shall circulate the proposed amendment and the opinion of the Governance Committee to the full membership of the Assembly at least thirty days prior to any action on the amendment by the Assembly.

IX.2.3 The proposed amendment shall be debated at the next meeting of the Assembly.

IX.2.4 The vote shall be by secret ballot. If two-thirds or more of the entire Assembly vote in favor of the proposed amendment, it shall be adopted.

Supplemental Policies and Procedures

Committees, Working Groups or Clusters may need to defined policies and procedures that are not appropriate or do not warrant modification of the ESIP Policies and Procedures or Bylaws. These extra guidance points can be defined in groups' Polices and Procedures. Here is a list of existing P&P documents for various ESIP groups.

List of Policies and Procedures for ESIP groups

Restructuring of Bylaws and Policies and Procedures

A new version of ESIP's Policies and Procedures was created. The Constitution and Bylaws Committee was renamed to the Governance Committee.

Proposed Bylaw Changes 2016

The following items are under review and discussion as ByLaw changes for 2016.

- Discussion of 2016 possible bylaw changes

Prior Year ByLaw Proposed Changes

Prior Year ByLaw Proposed Changes

Defining Documents

Policies and Procedures approved October 2017

Bylaws approved December 2016

Legacy Materials

Federation Constitution

Federation Bylaws (to be updated soon with 2016 accepted changes)

Other Federation Documents

ESIP Policies and Procedures Documents

Robert's Rules Cheat Sheet

Nov 2011 Changes

Jan 2011 Changes

Jan 2012 Changes

Jan 2015 Changes: quorum and membership lapsing

Jan 2016 Changes

Current C&B Discussion

2016C&BPlans

February 19, 2015

October 2, 2015

June 4, 2015

January 2014

Governance Committee Members

2018

Mike Daniels

Bob Downs

Christopher Lenhardt

James Gibeaut

2017

Mike Daniels

Bob Downs

James Frew

Ana Privette

Constitution and Bylaws Committee Members

2016

Ken Keiser

Denise Hills

Brian Wee

Liping Di

2015

Ken Keiser

Mike Daniels

Denise Hills

Ana Privette

2014

Bruce Caron

Kerstin Lehnert

Denise Hills

Chris Lenhardt

2013

Tamara Shapiro Ledley, Chair

David Meyer, Type 1 Rep

Michael Daniels, Type II Rep

Liping Di, Type III Rep

Calls for Nominations and Ballot

2016 Nominations and Ballot

2015 Nominations and Ballot

2014 Nominations and Ballot

2013 Nominations and Ballot

2012 Nominations and Ballot

2011 Nominations and Ballot Supplemental

2010 Nominations and Ballot

2009 Nominations and Ballot

2007 Nominations and Ballot

October 2006 Constitution and Bylaws Vote