Difference between revisions of "Draft Excom Minutes"

Revision as of 16:10, May 14, 2014

Participants: Peter Fox, Sara Graves, Bruce Caron, Tyler Stevens, Ken Keiser, Christine White, Matt Austin, Emily Law, Curt Tilmes, Bill Teng, Roberta Johnson, Chuck Hutchinson, Erin Robinson

Approval of April Minutes
Sara Graves motioned to accept the minutes as presented and Christine White seconded the motion. The minutes were approved by acclamation.
Products and Services - Testbed awards
Christine White reported that there were 6 applications submitted to the Testbed RFP. The Testbed Configuration Board reviewed them and funded three of the proposals at $6500 each. Action: Christine will send the group the project spreadsheet. The funded projects include:
- ESIP Ontology Portal
- ToolMatch - RPI/Knowledge Motif
- EarthCube Prototype Catalog - WHOI
President's Report - Peter Fox
Executive Director Search Update - Peter reported that the Foundation for Earth Science Executive Director Search work group has a near final job description draft and the job announcement should be posted in the next week.

Climate Data Initiative Follow-up - Peter heard that the representation of ESIP and the Foundation and the CDI launch was very well-received.
Staff Report - Erin Robinson
- Summer Meeting Updates - Erin reported that the Summer Meeting planning is going well. The agenda, registration and 1-pager are below. We have two confirmed plenary speakers - Yolanda Gil, USC and Dan Katz, NSF. There is a track of sessions related to the theme in grey. We are working with Yolanda Gil on enhancing the meeting as it's related to the theme and evaluating the effectiveness of the intervention.
- Website update - Erin reported that Monday the re-themed ESIP websites launched on the esipfed.org/testbed.esipfed.org and commons.esipfed.org. The wiki will be updated in June with the same theme.
Committee Reports
- Strategic Plan - State of Federation Wiki page for comments
  - Emily Law reported on the Strategic Plan. In 2004, ESIP's first strategic plan reflected the evolving role that the ESIP Federation sought to play in the ensuing years, reflecting the broadening of the ESIP Federation’s base from its original core to its then 75 partners. In 2009, the 2nd strategic plan recognized that the ESIP Federation was uniquely positioned to respond to the growing need for information to solve the Earth’s pressing environmental problems and the public’s interest in making better use of science information. In 2011, the ESIP Federation leadership did a mid-course review and at that time fleshed out additional priorities for the Federation. We are now at the end of the 2009-2013 planning period and in the position to carry forward some of the activities, but also think about the opportunities that face us and how to grow and evolve ESIP.
  - The first step of the 2014 Strategic plan was to review the State of the Federation. Erin prepared a document that aligned the funded work with the 2009 Strategic Plan goals and the 2011 Vision Pillars to highlight major accomplishments and areas that there were gaps.
  - We will survey the ESIP assembly (piggy backing on the upcoming partner election) on the current strategic goals and vision pillars to identify if these are suitable to carry forward or if we need to evolve them. Based on their feedback we will use the summer meeting to gather input tactics to reach the goals. The Strategic plan group will then synthesize the results for a draft 2015-2020 plan and evolve that to present for adoption at the 2015 Winter Meeting.
- C&B - Nomination Committee update
- Data Stewardship
- Education
- Finance - Funding criteria
- Partnership - Welcome Packet & Draft Criteria for Membership
- IT & I
- Type Rep Reports
Other Business
- Winter Meeting Theme and opportunity

The meeting adjourned at 4:08.

@@ Line 9: / Line 9: @@
 #:* EarthCube Prototype Catalog - WHOI
 # President's Report - Peter Fox
-#: Peter reported that the Foundation for Earth Science Executive Director Search work group has a near final job description draft. He will share
+#: '''Executive Director Search Update''' - Peter reported that the Foundation for Earth Science Executive Director Search work group has a near final job description draft and the job announcement should be posted in the next week.
+#: '''Climate Data Initiative Follow-up''' - Peter heard that the representation of ESIP and the Foundation and the CDI launch was very well-received.
 # Staff Report - Erin Robinson
-#* Summer Meeting Updates
+#* Summer Meeting Updates  - Erin reported that the Summer Meeting planning is going well. The agenda, registration and 1-pager are below. We have two confirmed plenary speakers - Yolanda Gil, USC and Dan Katz, NSF. There is a track of sessions related to the theme in grey. We are working with Yolanda Gil on enhancing the meeting as it's related to the theme and evaluating the effectiveness of the intervention.
 #** [https://docs.google.com/a/esipfed.org/spreadsheet/ccc?key=0ArDAFB2BsbfRdEI1NGtUa2tpNFdlODlWUDJGNHZYeHc&usp=drive_web#gid=1 Summer Meeting Agenda]
 #** [[Media:2014ESIPSummerMeeting 1-pager.pdf|Summer Meeting 1-Pager]]
 #** [https://www.regonline.com/esipfederationsummermeeting2014 Registration]
-#* Website update
+#* Website update - Erin reported that Monday the re-themed ESIP websites launched on the esipfed.org/testbed.esipfed.org and commons.esipfed.org. The wiki will be updated in June with the same theme.
 # Committee Reports
 #* Strategic Plan - [[Media:ESIP Strategic Accomplishments 2009-2013 V3.docx|State of Federation]] [[2009-2013_Strategic_Accomplishments| Wiki page for comments]]
+#** Emily Law reported on the Strategic Plan. In 2004, ESIP's first strategic plan reflected the evolving role that the ESIP Federation sought to play in the ensuing years, reflecting the broadening of the ESIP Federation’s base from its original core to its then 75 partners. In 2009, the 2nd strategic plan recognized that the ESIP Federation was uniquely positioned to respond to the growing need for information to solve the Earth’s pressing environmental problems and the public’s interest in making better use of science information. In 2011, the ESIP Federation leadership did a mid-course review and at that time fleshed out additional priorities for the Federation. We are now at the end of the 2009-2013 planning period and in the position to carry forward some of the activities, but also think about the opportunities that face us and how to grow and evolve ESIP.
+#** The first step of the 2014 Strategic plan was to review the State of the Federation. Erin prepared a document that aligned the funded work with the 2009 Strategic Plan goals and the 2011 Vision Pillars to highlight major accomplishments and areas that there were gaps.
+#** We will survey the ESIP assembly (piggy backing on the upcoming partner election) on the current strategic goals and vision pillars to identify if these are suitable to carry forward or if we need to evolve them. Based on their feedback we will use the summer meeting to gather input tactics to reach the goals. The Strategic plan group will then synthesize the results for a draft 2015-2020 plan and evolve that to present for adoption at the 2015 Winter Meeting.
 #* C&B - [http://wiki.esipfed.org/index.php/Nomination_Committee_Discussion Nomination Committee update]
 #* Data Stewardship
@@ Line 30: / Line 34: @@
 The meeting adjourned at 4:08.
-# Approval of [[Draft Excom Minutes| March Minutes]]
-# President's Report - Peter Fox
-#: ESIP Updates - ESIP leaders are moving forward the next ESIP strategic plan (Emily Law), Nomination committee (Bruce Caron) and funding eligibility (Bill Teng) and would report during this call.
-#: Executive Director Transition - Working with Karl to get an update out to ESIP-all. Peter is sitting on the search committee, which includes input into job description and interview process.
-#: ESIP Federation/ Foundation for Earth Science MOU - The transition is a good time to review the MOU and specific conditions.
-# Staff Report - Erin Robinson & Chuck Hutchinson
-#* [http://commons.esipfed.org/2014SummerMeeting Summer Meeting Update] - Erin reported that the summer meeting planning is on track. We have 19 sessions submitted so far. She will have a draft agenda at the next meeting and registration will go live at the end of April. A call for plenary speaker ideas around the topic of software sustainability was made.
-#* [http://wiki.esipfed.org/images/3/3d/ESIP_1-pager_general_0314_v1.pdf ESIP 1-pager] was shared as an informational item in follow-up from last month's call. Matt Austin is sending this in his emails about IT&I rants/raves.
-#* Transition - Chuck reported that both search and transition committees have met. They are working together on a job description. The search committee has put together a timeline and hopes to fill the position within six months of posting the job. These groups will also work on regular communication with the larger community.
-#** What will Excom's involvement be? Peter is on the committee. Chuck and Peter are open to other ideas.
-# Committee Reports
-#* Strategic Plan - Emily Law reported that the group will (1) incorporate the 2009 Strategic Plan and 2020 vision pillars from mid-course review into the 2015-2020 Strategic Plan (2) Capture the status of actions and progress and will present this next month to Excom and (3) create actionable tasks for the goals. The strategic plan will engage the entire ESIP leadership - both Excom and Work Group/Cluster leads. Depending on need, the group may convene in August for a strategic plan retreat. Erin will also put together a timeline for the strategic plan process for our next meeting.
-#* Ficom - Bill Teng reached out to the Ficom group and they will be having a telecon to discuss funding criteria in the next month.
-#* Partnership - Tyler Stevens reported that Partnership met on Monday to review applications and their 2014 plan. Of the 8 submitted, 5 were fine with no additional modifications and Erin was following up with the other 3 for more details. The group is working on a welcome packet for new members and membership criteria and will report on both of those things in May.
-#* C&B - Bruce Caron reported that the tiger team is in place for the nomination committee and they have a [[Nomination_Committee_Discussion|discussion page]] going on the wiki.
-#* Data Stewardship - Erin reported for Ruth that the group still has two papers in process. They have submitted two sessions for the summer meeting. The Data Study group will meet with members of BRDI on Monday to discuss how this project will move forward.
-#* Education - Roberta Johnson reported that NESTA had 14 events and saw 1200 teachers at NSTA this week. ESIP is part of the fall NSTA meeting, so will be great for exposure. The Ed. committee is planning an ESIP Summer Session to connect teachers to data providers and get data into the classroom.
-#* IT&I - Erin reported that last week's rant/rave was from John Evans, GST on Drones, mesonets and cubesats for disasters. Emily shared with the Disaster cluster and the session was well-attended.
-#* Products & Services - Christine reported that the  [http://testbed.esipfed.org ESIP Testbed] - Call for proposals is out. It has generated some ideas and there are two weeks left. There will be two calls a year moving forward, one that closes  4/30 and the other 9/30. The group will meet this month to talk about FUNding Friday revisions and will report back in May.
-# Other Business
-#* Curt Tilmes is now our new NASA rep, replacing Steve Berrick.
-#* Erin put out a request for ESIP Member Highlights.
-#* Future Agenda topics -please add to the wiki
-#** WDS
-#** Governance