Difference between revisions of "Draft Excom Minutes"

Revision as of 12:35, April 9, 2012

ESIP Federation Executive Committee, March 8, 2012

Attendees: Karl Benedict, Curt TIlmes, John Scialdone, Stephen Berrick, Ken Keiser, Stefan Falke, Annette Schloss, Carol Meyer, Erin Robinson

The meeting was called to order by President Karl Benedict at 2:04 pm EDT.

Moment of Silence for Rob Raskin
Approval of February minutes - A motion to adopt was made by John Scialdone, with Ken Keiser? offering a second. The minutes were approved by acclamation.
Summer Meeting Planning
- Theme - The theme around innovation will focus on "ESIP Community Leadership: Creating
- Overall Logistics - Meeting planning is going well. Meeting breakout and workshop call for sessions went out March 7. We will have a robust virtual participation mechanisms available. The hotels are all within walking distance.
Report from DC Visits - Carol and Karl visited NOAA TIPIO and NASA HQ in mid-February. Both agencies were pleased with ESIP work and look forward to continuing to contribute. In the next month Carol and Erin will write proposals to renew funding from both NOAA and NASA.
Committee Updates - The Products and Services Discovery Testbed project attempted to fill out the State of Art template. Some suggestions were made to modify the template. Those have been incorporated.
Other Business
- Honoring ESIP Partners Posthumously - The group discussed how to honor ESIP members who have passed away with a mechanism that is sustainable. Several ideas were suggested around presenting an ESIP award to the family of the deceased or having a one year special named award. No decisions were made.
- Student Fellow Update - We have put out the call for ESIP Student Fellows for 2012-2013. For more details see the ESIP site and please pass to any students that you may know.

Motion to adjourn made by Annette Schloss and seconded by Ken Keiser. The meeting adjourned at 3:08 EDT.

@@ Line 1: / Line 1: @@
-'''ESIP Federation Executive Committee, February 9, 2012'''
+'''ESIP Federation Executive Committee, March 8, 2012'''
-Attendees: Karl Benedict, Matt Austin, Curt TIlmes, Patricia Huff, Becky Reid, John Scialdone, Ken Keiser, Chuck Hutchinson, Sayeed Choudhury, Annette Schloss, Carol Meyer, Erin Robinson<br>
+Attendees: Karl Benedict, Curt TIlmes, John Scialdone, Stephen Berrick,  Ken Keiser, Stefan Falke, Annette Schloss, Carol Meyer, Erin Robinson<br>
+The meeting was called to order by President Karl Benedict at 2:04 pm EDT.<br>
-The meeting was called to order by President Karl Benedict at 2:02 pm EDT.<br>
+# Moment of Silence for Rob Raskin
+# Approval of [[ExCom Feb 2012| February minutes]] - A motion to adopt was made by John Scialdone, with Ken Keiser? offering a second. The minutes were approved by acclamation.
-# Approval of [[ExCom Jan 2012| January minutes]] - A motion to adopt was made by Chuck Hutchinson, with Ken Keiser offering a second. The minutes were approved by acclamation.
 # Summer Meeting Planning
-#*The summer meeting will be July 17-20, 2012. Registration is set to open March 15. Because of budget uncertainty and financial commitments that ESIP will be obligated to, early cut-off will be earlier than it has been in past years.
+#* Theme - The theme around innovation will focus on "ESIP Community Leadership: Creating
-#**The University has coordinated with several nearby hotels to reserve room blocks.
+#* Overall Logistics - Meeting planning is going well. Meeting breakout and workshop call for sessions went out March 7. We will have a robust virtual participation mechanisms available. The hotels are all within walking distance.
-#*** Action - Map hotels and make sure that all are within walking distance. (Erin)
+# Report from DC Visits - Carol and Karl visited NOAA TIPIO and NASA HQ in mid-February. Both agencies were pleased with ESIP work and look forward to continuing to contribute. In the next month Carol and Erin will write proposals to renew funding from both NOAA and NASA.
-#** There will be an emphasis on training and workshops
+# Committee Updates - The Products and Services Discovery Testbed project attempted to fill out the State of Art template. Some suggestions were made to modify the template. Those have been incorporated.
-#*** There are a number of side workshops - DataOne, AZGS, SPG. Curt Tilmes also brought up the potential of a USGCRP workshop in conjunction
+# Other Business
-#*** Action - Follow-up with University about available computer lab space. Follow-up with Yonsook about SPG meeting.  (Carol)
+#* Honoring ESIP Partners Posthumously - The group discussed how to honor ESIP members who have passed away with a mechanism that is sustainable. Several ideas were suggested around presenting an ESIP award to the family of the deceased or having a one year special named award. No decisions were made.
-#*Theme (http://wiki.esipfed.org/index.php/Summer_2012_Meeting)
+#* Student Fellow Update - We have put out the call for ESIP Student Fellows for 2012-2013. For more details see the [http://esipfed.org/page-12 ESIP site] and please pass to any students that you may know.
-#** On the Visioneers call last week several themes were discussed. Ted Habermann brought up the cross-cutting theme of innovation and the framework identified in the "Innovator's DNA", which provides a large umbrella under which most ESIP activities can link.
-#** Those on ExCom agreed innovation was a good, broad theme. Becky Reid suggested that the training emphasis also fit will with the innovation focus. Will take the innovation theme back to Visioneers for Monday's call.
-#** It would be good to identify Meeting theme's a year in advance for planning purposes.
-#*FUNding Friday - There has been some discussion in the ESIP community about how to memorialize Greg Leptoukh. One idea is to rename the micro-funding competition after him. After some discussion among ExCom, the group decided to think about alternative ways to honor Greg and will discuss at the next meeting.
-#** Action: Follow-up with Steve Kempler and see if he has suggestions. (Carol)
-# Committee, Cluster, Working Group Template - Karl Benedict proposed a draft template and explained the thinking behind the template to the group. The template is a way to systematically highlight ESIP outcomes, state-of-the-art accomplishments. The document is a little longer than originally anticipated about 2000 words. The group agreed that this was a good place to start.
-#* Action: Products and Services, Education and IT&I have all agreed to take a stab at producing at least 1-2 total documents as a way to test the template. (Ken, Matt, Becky)
-# Committee Updates
-#*Products and Services testbed - Ken Keiser described the architecture that the testbed will pursue with development occurring in the space the testbed is most comfortable with, code being deployed to GitHub, a common social repository and then launched in a operational way on an ESIP host. The ESIP host is a general web hosting space. This method gives ESIP more control over it's investment and will provide an accessible way to use testbed activities.
-#** Action: Erin will follow up and have this set-up for the P&S call, Monday.
-#*IT&I - Matt Austin reported that IT&I had their first telecon two weeks ago. The first action from this group is working with the ESIP collaboration areas identified as relating to IT&I to establish clear mission statements for what each group does.
-# Other Business - No other business.<br>
 Motion to adjourn made by Annette Schloss and seconded by Ken Keiser.
 The meeting adjourned at 3:08 EDT.
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