Draft Excom Minutes

ESIP Federation Executive Committee, May 12, 2011

Attendees: Chris Lenhardt; Karl Benedict; Bruce Caron; Ken Keiser (guest); Carol Meyer; Erin Robinson; Rahul Ramachandran; Rob Raskin; Nette Labelle-Hamer; Brian Wilson;

The meeting was called to order by President Chris Lenhardt at 2:02 pm EST.

1. Adoption of Minutes (Draft Excom Minutes)**
   1. A motion to adopt the minutes was offered by Bruce Caron and seconded by Rob Raskin. Without further discussion, the minutes were approved by acclamation.
2. Summer Meeting Update (Carol gave the update)
   1. Program is filling in;
      1. Plenary Status: Still looking for a kick-off speaker for the Plenary; Data quality panel is almost set; Bill Mitchner is confirmed for second plenary;
   2. Tracking the Meeting - Student Fellows were selected and one outcome will be enhanced meeting documentation. Rahul has worked on a micropublishing activity to capture abstracts and the final output will be a meeting proceeding.
   3. FUNding Friday
      1. Need to promote student aspect of FUNding Friday. There may be an option for virtual participation. Brian Wilson will send announcement to Type II Reps (ACTION)
3. Around ESIP
   1. Products and Services Testbed (Ken Keiser, Chair of P&S)
      1. Explained the current plans for the testbed activities - there are several activities and Products and Services Committee is looking for other clusters/work groups to champion the activity. P&S will also look for ways to make the testbed more visible to the ESIP community and as an service provided by ESIP.
      2. Chris offered ideas on how to make the testbed more publicly visible (press releases, did you know?)
   2. Micropublishing (aka ESIP Commons)
      1. Rahul and Sunil have added the micropublishing capabilities for poster abstracts. Erin, Rahul, Sunil will alpha test it next week. They will then beta test within next few weeks and announce it for general use at Summer meeting.
4. Other Business
   1. Digital publishing project for posters (Bruce Caron) - working on prototype now and will hopefully share at Summer Meeting. Will work with Erin/Rahul to connect this to the micropublishing.
   2. NSF meeting
      1. Carol and Chris met with NSF this past month. The outcome was favorable.
   3. Committee/Workgroup reports - All groups that receive ESIP funding will be asked to submit report (what have you done in the last 6 months? What do you plan to do in the next 6 months? Outputs?) Need reports from groups by end of June.
      1. Reports will go on website too
      2. Need a template for groups to use

Meeting adjourned at 2:45