Summer 2014 Meeting

*** This was the planning and development space for the Visioneers. For all meeting details see the ESIP site: esipfed.org/meetings. ***

Dates

July 8-11, 2014

Venue

Copper Mountain/Frisco, CO

Local Restaurants

Extracurricular Things to Do

Jam Session - Jeff DLB
Cook out
Field trip
Bike ride from Vail Pass to Frisco (or Copper Mt to Frisco)
Bike Rental
- Peak Sports
- Pioneer Sports
Disc Golf
Hiking - The Colorado Trail runs through the ski area
Go-Karts, Paddle Boats, Bungee Jump, Climbing Wall, Zip Line
Scenic Chair Lift

Program

The Summer ESIP Federation meeting (July 8-11, 2014 in Frisco, CO at Copper Mountain). The agenda will follow the following structure:

July 8

Workshops

July 9:

Morning – plenary
Lunch at Friday Center
Afternoon – Breakout sessions (work sessions, discussion-based sessions and workshops)
Early Evening – reception

July 10

Breakout sessions (work sessions, discussion-based sessions and workshops)
THUNDing Thursday (end of day)... OR...

July 11 (adjourn at lunch)

Breakout sessions (work sessions, discussion-based sessions and workshops)
FUNding Friday (or do this Thursday)

Theme

Sustainable Software for Science Data and Services (Habermann)
Transforming Earth Science and Data through Software Tools bruce c (talk)
Linking It All Together: Software's Role in Supporting Science Data and Services
Frontiers of Earth data access technology: Hands on in the Rockies bruce c (talk)

Session Ideas

OPeNDAP Dev Workshop
HDF Workshop
EarthCube Conceptual Design Architecture
LTER Data Managers Meeting
Software Carpentry Bootcamp?

Known Activities/Sessions

Co-located DataONE User Working Group (July 6-7)
LTER Data Manager Workshop
Software Bootcamp?
EarthCube Enterprise Architecture Workshop (Yang), July 7, 2014

Action Items

Feb. 10, 2014 Telecon Notes

Participants: Bruce Caron, Bruce Barkstrom, Denise Hills, Brandi ?, Chris Lenhardt, Christine White, Corinna Gries, John Chamblee, Sky Bristol, Erin Robinson, Carol Meyer, Ted Habermann, Anne Wilson

General Meeting Overview

Meeting Runs Tuesday - Friday (noon)

First day - full or half day workshops
Second day - morning plenary; afternoon breakouts/technical sessions

Guidelines for workshops to be posted
FUNding Friday (move day) when on west coast
Sharpen the vision for FUNding Friday by Products and Services
Renaming the program

Theme Suggestions

Ted Habermann - first theme embodies cultural change needed in software (e.g. sustainable software)
Sustainable Software - key concepts; words

Chat posts

Frontiers of Earth data access: Sustainability in the Rockies
Or Frontiers in Sustainable Earth data access
Frontiers of sustainable Earth data access and use
"Frontiers" implies cutting edge or new approaches. That can be good, and challenging folks to think about what's new or old ways that are proven.
... and I like that "frontiers" also ties into the West and mountain themes.
From the pioneers to the settlers on the frontier of Earth data access and use
…a sustainable approach…?
insert "sustainable" prior to Earth data
I'm for including the word, Software, explicitly and working to get sessions pointed in the direction of the cultural/organizational dynamics of scientific software as a first-class citizen.
If we can somehow incorporate what Sky suggested - I'm all for having software in the title. Just because I'm not necessarily a "software" person, I use it and need it to do what I do. Making the case to someone like me for sustainable software and how I can help do that would be key.

Environmental Impacts of In-Person Meetings

Conference Center is a green facility, focuses on waste reduction
Transportation alternatives to Frisco, CO
Look for ways to reduce carbon footprint

pick meeting venues that are 'greener'
we already do a lot virtually most of the year

Regionalize the summer meeting synchronously
One idea that might take things to the next level for ESIP would be to think about how we calculate Carbon ROI in addition to pushing Carbon Offsets. There's some interesting reading on how return on investment can be calculated in different scenarios. Calculating ROI at some level would also go a long way to helping to tell the ESI story as a whole.

Jan. 27, 2014 Telecon Notes

Participants: Adam Shepherd, Anne Wilson, Bruce Caron, Carol Meyer, Corinna Gries, Cyndi Chandler, Denise Hills, Erin Robinson, James Gallagher, Peter Fox, Steve Diggs, Ted Habermann, Margaret Mooney, Tyler Stevens

Winter Meeting Debrief

Erin Robinson provided an overview of the Winter Meeting evaluation responses. (Survey Results)
other comments

more protein choices at breakfast
earlier deadline for session submission
better remote capabilities, especially on audio
7 parallel tracks might be too many
students need AV support to help them in each room

Summer Meeting 2014

Erin provided overview of meeting space in Frisco, CO at Copper Mountain.
Action: add altitude instructions to meeting website - tips for acclimating to elevation. (one example, http://www.visitcos.com/colorado-springs/travel/high-altitude-tips)
Other groups proposing to meet: DataONE (Michener/Koskela), LTER (Gries), OPeNDAP/HDF (Gallagher/Habermann), EC Enterprise Architecture (Yang), EC Data Facilities (Diggs), Drupal Lab (Caron)

Theme possibilities

Sustainable Software for Science Data and Services

OPeNDAP developers meeting at ESIP
HDF workshop (iPython notebook for sharing annotated data/analysis)
Software Carpentry boot camp
Science Software

Denise Hills - theme might not be inclusive enough
Carol Meyer - Software - the missing piece of a larger puzzle that includes data and systems
Peter Fox - Does the theme really infuse all of the meeting's activities. (Response - not really, probably with plenary sessions; less so for breakouts)

Next Telecon

February 10, 2014 at 1 EST/10 PST