Draft Excom Minutes

Attendees Emily Law, President Christine White, Vice President Danie Kinkade, Chair, Partnership Ken Keiser, Chair, C&B Bob Arko, Type I Rep Ted Habermann, Type III Rep LuAnn Dahlman, Chair, Education Ethan Davis, Chair, IT & I Denise Hills, Chair, Nominations Tom Narock, Chair, Semantic Technologies Erin Robinson, Staff Annie Burgess, Staff Rebecca Fowler, Staff

Mintes

1. Approval of Feb & March Minutes
   • Denise Hills motioned to approve the February minutes. LuAnn Dahlman seconds.
   • Denise Hills motioned to approve the March minutes. Ken Keiser seconds.
   • February and March minutes were approved.
2. President's Report
   • Highlight
     • Sponsors visit: Erin, Christine and I met with NASA and NOAA sponsors. The purpose was to provide our sponsors an update of ESIP activities that are of specific interest to their programs and to hear how ESIP can serve them better. Other topics included ESIP Evaluation, International Data Week, Earth Science User Conference, etc.
     • Potential partners visit: We also visited US-GEO/OSTP, NIH and World Bank. The purpose was to provide potential partner/collaborative organizations a high-level overview of ESIP, share with them our strategic vision and activities, learn about their synergetic activites, and explore opportunities and collaboration.
     • Takeaways and actions from these visits can be found at: https://docs.google.com/document/d/1PBJFzHSGInlQYSKAlLzYXY04nXqLcMTBGvyA_gd4HJQ/edit
     • Significance: Congratulations to H.K. "Rama" Ramapriyan for having been elected as the Vice Chair of Data Stewardship Committee. Congratulations to Rich Signell for having been appointed as the Vice Chair of IT&T Committee.
     • Significance: Thanks to all the Committees, Work Groups and Clusters that have finalized their Annual Work Plans.
3. Staff Report
   • Highlights
     • Meeting News - Summer Meeting Location update; Winter Meeting Save the date - Jan 11-13, 2017, Bethesda, MD
       • The HB2 legislation in North Carolina has created a need to change venues for the ESIP Summer Meeting. The meeting will move from the UNC Friday Center to the Durham Convention Center. The Durham Convention Center is a private facility that provides unisex single-stall bathrooms. The co-located DataONE meeting is in agreement that moving locations is appropriate. ESIP is not able to move the meeting outside of North Carolina as travel arrangements have already been made into the Raleigh-Durham airport.
     • Proposal Updates: NOAA Proposal Submitted! USGS Request for Proposal
     • Annie Keyes will be on medical leave for two weeks, starting April 22nd.
     • ESIP staff will circulate the draft Summer Meeting schedule for comment next week.
4. Committee Reports
   • C&B
     • Staying tuned into Fed-Foundation integration discussions with respect to C&B interests
     • Discussed Policy & Procedure (P&P) documents and logistics - see draft hosting page
     • Drafted C&B Plans page for inclusion with requested Group Plans
   • Finance
     • No budget activity this month.
     • Some discussions with C&B on ESIP P&P page.
   • Partnership
     • Reviewed new member applications, requested additional information where necessary; ready to recommend to Assembly.
     • Drafted Committee strategic plan.
     • Recieved ESIP Welcome letter for New Member Packet; review/edits continue.
   • Data Stewardship
     • Election of H.K. Ramapriyan ("Rama") as co-chair
     • Report out from RDA attendees
     • Presentation + QA - Jennifer Saleem­ Arrigo
     • For more details on any of the above: Meeting Notes
     • MOTION by Rama: I move that the ESIP Federation endorse the international accord “Open Data in a Big Data World”. The endorsement form and details can be found at https://docs.google.com/forms/d/1LGAoUnS3vJ1-3yc5d-PZNlMyGoeKRNm4fbwXnL1qw78/viewform.
       • Denise Hills made a motion to endorse the Open Data in a Big Data World accord. LuAnn seconds.
   • Education
     • Completed our Strategic Planning discussion and will post results this week.
     • Held our first Webinar, Using Recreational Drones for STEM, on March 22: We had 37 very engaged participants
     • Our pre-webinar survey indicates that participants are interested in using recreational drones to gather data, and also to learn about how drones are used in professional settings. The most frequent answer about how they hope to use drones for learning is in after-school clubs. Also, participants identified "sufficient professional development" as the thing that would motivate them most to begin using drones for teaching and learning.
     • Next Webinar is two weeks from Today: April 26 @ 4 PM EDT. Title is Plan, Fly, Review: Documenting Drone Data.
   • IT&I
     • Rich Signell (USGS / WHOI) is coming onboard as IT&I co-chair
     • Combining USGS Tech Stack and ESIP IT&I R&R webinar series
       • Join forces and resources for broader exposure and audience
     • Next two "Tech Dive" Webinars scheduled (formerly "Rants and Raves")
   • Nominations
     • Stay tuned for example P&P document
   • Products & Services
     • Developing guidelines for RFPs (with ExCom and Semantic Tech) and Testbed privacy and evaluations.
     • Continuing to look for participants for the software evaluation effort, will be discussing possible collaboration with Software Carpentry and working with EarthCube on a related assessment workshop.
   • Semantic Technology
     • Working on an ESIP-wide resource for semantic technology deployment
     • Working on an ESIP-wide evaluation/tutorial on ontologies and semantics with likely hands-on eval at summer meeting
     • Working with Products & Services and software group to re-use/extend evaluation and reuse metrics
5. Type Rep Reports
   • Type I
     • Continuing to gather and compare information on registries (ESIP Type I, EarthCube CDF, WDS/DSA, COPDESS, re3data.org). Will discuss at the COPDESS meeting at EGU on 04/21, specifically 1) how to create links between repository profiles, and 2) which statements/accords the repository has endorsed.
   • Type II Characterizing ESIP Member Contributions
   • Type III
6. Other Business
   • Any other business?