Difference between revisions of "ESIP Partnership March Telecon (1:30PM EDT)"

Latest revision as of 13:56, March 20, 2017

Back to Partnership -- The following applications have been posted for review by the Partnership Committee

Telecon: Monday March 20 1:30 - 2:30PM EDT
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Agenda

Membership application review
- Time line: conduct follow-up as necessary for due date 31 March; Assembly review in April; vote in May; announcement at Summer Meeting. (Danie will confirm this timeline)
Update on other actions for Partnership

Meeting Minutes / Other Notes

Present: Danie, Nancy, Bob, Annie B.

Review of Partnership Committee role for ESIP.

Membership applications review

Questions wrt applications:

Do we encourage one application for an entire organization (i.e., EPA) or do we encourage individual labs/divisions/departments to become members? There may be pros and cons to smaller divisional representation with respect to travel authorization to ESIP meetings, and competitive perspectives on voting representation.

How do we decide if a single voting rep is sufficiently representing the entire organization or a smaller subset? Entire organizational membership is a more welcoming situation for inclusiveness, however the broader organization membership may result in dilution of the benefits of ESIP participation to the individual department/division/lab.
Can we get clarification (from ESIP) on how these reps relate to the broader organization? Is there interest in seeing a voting rep:organizational size ratio determined? Or, Possibly edit current application text to include language to indicate that membership of a large organization implies inclusiveness to all organizational members (across departments/divisions/labs)?

Perhaps develop a survey for voting reps (targeting larger organizations) - any issues as a single voting rep of a large organization- such a survey could establish demographics and identify any issues related to voting representation. Danie will investigate with Erin, Bruce, etc.

NOTE: Problem reviewing applications- insufficient permissions, members could not view all applications.- Danie fixed, but members didn't have opportunity to review the applications. Push until next meeting with ongoing review of applications until then.

Other Topics

Meeting timing - can we meet on any other Monday of month? As it stands, this meeting overlaps DSC telecon - second Monday each month would work well (next Monday April 10 @10:30PT/1:30ET) - Danie will check with Viv on new timing and communicate decision to Annie who will change in the ESIP calendar.

Actions

All: Review apps, jot down any concerns, identify any incomplete applications,etc. Send notes to Danie who will post on Partnership wiki. Final review/discussion of concerns at next meeting.
Danie: Investigate partnership survey with Erin, Bruce, etc.
Danie will check with Viv on new meeting time and communicate to Annie.

@@ Line 15: / Line 15: @@
 ==Meeting Minutes / Other Notes==
-Present: Danie, Nancy, Bob, Viv
+Present: Danie, Nancy, Bob, Annie B.
-# [[Partnership_Applications| Membership application]] review
+Review of Partnership Committee role for ESIP.<br />
+'''[[Partnership_Applications| Membership applications]] review'''<br />
+:''Questions wrt applications:''  <br />
+:Do we encourage one application for an entire organization (i.e., EPA) or do we encourage individual labs/divisions/departments to become members?  There may be pros and cons to smaller divisional representation with respect to travel authorization to ESIP meetings, and competitive perspectives on voting representation. <br />
+:*How do we decide if a single voting rep is sufficiently representing the entire organization or a smaller subset?  Entire organizational membership is a more welcoming situation for inclusiveness, however the broader organization membership may result in dilution of the benefits of ESIP participation to the individual department/division/lab.  <br />
+:*Can we get clarification (from ESIP) on how these reps relate to the broader organization?  Is there interest in seeing a voting rep:organizational size ratio determined?  Or, Possibly edit current application text to include language to indicate that membership of a large organization implies inclusiveness to all organizational members (across departments/divisions/labs)?
+Perhaps develop a survey for voting reps (targeting larger organizations) - any issues as a single voting rep of a large organization- such a survey could establish demographics and identify any issues related to voting representation.  Danie will investigate with Erin, Bruce, etc.
+NOTE:  Problem reviewing applications- insufficient permissions, members could not view all applications.- Danie fixed, but members didn't have opportunity to review the applications.  Push until next meeting with ongoing review of applications until then.
+'''Other Topics'''<br />
+*Meeting timing - can we meet on any other Monday of month? As it stands, this meeting overlaps DSC telecon - second Monday each month would work well (next Monday April 10 @10:30PT/1:30ET) - Danie will check with Viv on new timing and communicate decision to Annie who will change in the ESIP calendar.
+'''Actions''' <br />
+*All:  Review apps, jot down any concerns, identify any incomplete applications,etc.  Send notes to Danie who will post on Partnership wiki.  Final review/discussion of concerns at next meeting.
+*Danie: Investigate partnership survey with Erin, Bruce, etc.
+*Danie will check with Viv on new meeting time and communicate to Annie.