Draft Excom Minutes

Attendees

• Denise Hills, Nomination Committee
• Ken Keiser, Chair, C&B
• Tyler Stevens, Chair, Partnership
• Ethan Davis, Chair, IT&I
• Christine White, Chair, Products and Services
• Erin Robinson, Staff
• Annie Burgess, Staff
• Emily Law, Vice President
• Justin Goldstein, Chair, Data Stewardship
• Bill Teng, FiCom
• Margaret Mooney, Education
• Ted Habermann, Type III Rep

Executive Committee Business

1. Approval of June Minutes

   Christine motioned to approve Minutes as amended and Denise seconded. The minutes were approved by acclamation.

2. Federation Staff Report
   • Executive Director Report

• Thank you to all for work on the Summer Meeting.
• FES established a finance committee and we got an audit back that was mostly OK with some recommendations. The finance committee has meet and are in the process of starting the FY16 budget for ESIP.
• NASA proposal award was extended through 2017 – great news!

1. • Community Director Report

• Working with the Open Science Framework as a space for performing the independent TRL evaluations for NASA AIST. Annie will give monthly reports to P&S on progress made on the Testbed.

1. Summer Meeting 2015

• Emily L. extends thank you to staff for a job well done.
  • 295 registered attendees, 5 cancelations, 22 remote, 12 students, 17 teachers. 60% members.

c. Recap going to EOS and NASA newsletter. d. Staff Survey results: i. 120 returns of survey ii. bi-modal distribution on love/hate of Asilomar 1. issues: a. network connectivity, spread out nature of rooms, hotel room quality, … b. people liked poster sessions, but wanted them to be longer. c. State of the Federation seemed rushed d. Remote participation wasn’t well executed. ESIP staff have discussed on our end how to improve this. iii. 60% felt like they only new 20% of people at a meeting. 1. Many people asked for networking and more ad hoc networking. 2. How can we provide unstructured downtime at the meeting.

1. Committee Reports
   • Partnership - The new members are up for review. Please review/comment on the draft Code of Conduct
   • C&B - Ken pulled together all electronic votes. Moving forward those votes need to be reported out at the annual assembly meeting; There is a request from the Semantic Web cluster to be added as a committee. Is the vote electronic or wait?
     • The group discussed the semantic technology application to become a new committee. There was a concern that committees might be too easy to form. It has not happened very often; It allows the group to be more visible and accountable to the larger community. ExCom will need to approve the application and then the Assembly will follow-up. Ken will vet the application through C&B. Ken will draft email to ExCom with current state to consider.
   • Data Stewardship - Sophie Hou reported that the committee is exploring additional funding opportunities and opportunities for publication; Looking for new projects for the second half of the year. There are several sessions at the Summer Meeting; Recently accepted publication on the Data Management Short Course. We are looking for ESIP participants for GEO Data Management Principles work group.
   • Education - No report
   • IT&I - Rants & Raves coming up; This Thurs - NDS will present; August - Rich Signell, USGS; In addition to rants/raves, the group is considering updating the interoperapedia and data recipes.
   • Nominations - Please reach out to Denise on nomination ideas. If you are a current chair willing to run again, please let Denise know.
   • P&S - (1) Two new RFP's out. In the first RFP, there is a new special *fast track* RFP. The second RFP is a prototype assessment on AIST prototypes. (2) FUNding Friday - Will we have a happy hour to network for FUNding Friday evening? Move it to after dinner, 7-8:30 hang out.
2. Type Rep Reports
   • No Type Rep reports
3. Other Business
   • No July Meeting