Draft Excom Minutes

Participants: Peter Fox, Sara Graves, Bruce Caron, Tyler Stevens, Ken Keiser, Christine White, Matt Austin, Emily Law, Curt Tilmes, Bill Teng, Roberta Johnson, Chuck Hutchinson, Erin Robinson

1. Approval of April Minutes

   Sara Graves motioned to accept the minutes as presented and Christine White seconded the motion. The minutes were approved by acclamation.

2. Products and Services - Testbed awards

   Christine White reported that there were 6 applications submitted to the Testbed RFP. The Testbed Configuration Board reviewed them and funded three of the proposals at $6500 each. Action: Christine will send the group the project spreadsheet. The funded projects include:

   • ESIP Ontology Portal
   • ToolMatch - RPI/Knowledge Motif
   • EarthCube Prototype Catalog - WHOI

3. President's Report - Peter Fox

   Executive Director Search Update - Peter reported that the Foundation for Earth Science Executive Director Search work group has a near final job description draft and the job announcement should be posted in the next week.

   Climate Data Initiative Follow-up - Peter heard that the representation of ESIP and the Foundation and the CDI launch was very well-received.

4. Staff Report - Erin Robinson
   • Summer Meeting Updates - Erin reported that the Summer Meeting planning is going well. The agenda, registration and 1-pager are below. We have two confirmed plenary speakers - Yolanda Gil, USC and Dan Katz, NSF. There is a track of sessions related to the theme in grey. We are working with Yolanda Gil on enhancing the meeting as it's related to the theme and evaluating the effectiveness of the intervention.
     • Summer Meeting Agenda
     • Summer Meeting 1-Pager
     • Registration
   • Website update - Erin reported that Monday the re-themed ESIP websites launched on the esipfed.org/testbed.esipfed.org and commons.esipfed.org. The wiki will be updated in June with the same theme.
5. Committee Reports
   • Strategic Plan - State of Federation Wiki page for comments
     • Emily Law reported on the Strategic Plan. In 2004, ESIP's first strategic plan reflected the evolving role that the ESIP Federation sought to play in the ensuing years, reflecting the broadening of the ESIP Federation’s base from its original core to its then 75 partners. In 2009, the 2nd strategic plan recognized that the ESIP Federation was uniquely positioned to respond to the growing need for information to solve the Earth’s pressing environmental problems and the public’s interest in making better use of science information. In 2011, the ESIP Federation leadership did a mid-course review and at that time fleshed out additional priorities for the Federation. We are now at the end of the 2009-2013 planning period and in the position to carry forward some of the activities, but also think about the opportunities that face us and how to grow and evolve ESIP.
     • The first step of the 2014 Strategic plan was to review the State of the Federation. Erin prepared a document that aligned the funded work with the 2009 Strategic Plan goals and the 2011 Vision Pillars to highlight major accomplishments and areas that there were gaps.
     • We will survey the ESIP assembly (piggy backing on the upcoming partner election) on the current strategic goals and vision pillars to identify if these are suitable to carry forward or if we need to evolve them. Based on their feedback we will use the summer meeting to gather input tactics to reach the goals. The Strategic plan group will then synthesize the results for a draft 2015-2020 plan and evolve that to present for adoption at the 2015 Winter Meeting.
   • C&B - Nomination Committee update
   • Data Stewardship
   • Education
   • Finance - Funding criteria
   • Partnership - Welcome Packet & Draft Criteria for Membership
   • IT & I
   • Type Rep Reports
6. Other Business
   • Winter Meeting Theme and opportunity

The meeting adjourned at 4:08.