Draft Excom Minutes

ESIP Federation Executive Committee, September 8, 2011

Attendees: Chris Lenhardt, Bruce Caron, Karl Benedict, Ken Keiser, Rob Raskin, Annette Schloss, Stefan Falke, Steve Berrick, Nettie Labelle-Hamer, Brian Wilson, Erin Robinson, Carol Meyer

The meeting was called to order by President Chris Lenhardt at 2:05 pm EDT.
Agenda

1. Adoption of Minutes. A motion was made to adopt by Karl Benedict, with Steve Berrick offering a second. The minutes were adopted by acclamation.
2. Upcoming ESIP Meetings - Carol Meyer
   • Winter Meeting
     • Program & Theme - Connections Through Collaboration: Engaging Community Throughout the Data Life Cycle. Theme was sent out to ExCom for review. No comments were received.
     • Call for Sessions - A form was created for session submission. Please work with your groups to submit sessions
       • A Visioneers telecon is set for the week of September 13 with the session submitters to organize around the meeting theme. Moving forward it would be good to have a liaison from each committee participate in these coordinating calls. The group will also define goals for the meeting.
     • Registration - Will open in the next few weeks.
     • The group also discussed other ways to use the meeting to gain information on the benefits our members receive in participating in ESIP. Options discussed were: adding survey questions to registration, pledging to fill out short survey,
   • Summer Meeting
     • Dates - 3rd week in July, July 16
     • Location - Madison, WI
3. Committee Reports
   • Partnership (ESIP Awards)- Annette Schloss - Two new awards to recognize ESIP members as organizations and individually. This is another way we may get the 'benefits' we are looking to capture from our members.
     • President's award - honors individuals who have contributed significantly in the past year. Nominations come from the community or self.
     • ESIP of the Year - honors an ESIP member organization collectively.
     • Moving forward on this allows us to cross off one of our items from our strategic plan list.
   • Products and Services - Ken Keiser
     • Received at least 2 responses to all five testbed RFPs. Four have been chosen and task 1 has been held for reformulation.
   • Constitution and Bylaws - Rob Raskin
     • There are several sets of issues. Non-controversial issues will be voted on in an electronic election (most # of issues). The next set of issues will be discussed at the Winter Meeting. They will be sent out ahead of time
     • Reminder that Robert's Rules cheat sheet will be sent out and available at the business meeting w/ a five min primer.
4. Other Business
   • Bruce Caron announced that the newly formed workgroup for Internal Education/Professional Development is being chaired by LuAnn Dahlman.

The meeting adjourned at 3:00 EDT.