Draft Excom Minutes

ESIP Federation Executive Committee, February 14, 2013

Participants: Carol Meyer, Curt Tilmes, Erin Robinson, Annette Schloss, John Scialdone, Emily Law, Chris Mattman, Roberta Johnson, Brian Wee, Matt Austin, Steve Berrick

Meeting called to order at 2:10 by Karl Benedict

1. Welcome and Introductions - Welcome to new members, Brian, Emily, Roberta and Chris
2. Approval of November minutes -Chuck made a motion to adopt the minutes as drafted. The motion was seconded by Emily Law. Without discussion, the minutes were approved by acclamation.
   
3. Commons Governance Working Group Report (Governance Document) - The steering committee established guidance. One outcome was to differntiate the Commons from other ESIP web assets. The Wiki as collaboration space and esipfed.org is front-forward facing website. The Commons is for final products.
   • Core principles: (1) Light weight, so that content areas are managed by experts (2) Least restrictive licensing (3) Persistence to access for resources
   • Steering Committee made up of .... ; Steering committee more like a working group - how does it fit best?
     • Content area editors - identify experts ensure style
     • Content contributors
     • Admin - Operational/Maintenance
     • Users - viewers of content
     • Group modified the steering committee to include a member of C&B
   • Two license - contributed content micro article/meeting sessions/modules - default is cc-by ; option for public domain - don't have authority to assert copyright.
   • Style guide will be developed with content editors. Will also work through workflows for specific content.
   • Motion to adopt as modified - Tamara/ John; No discussion. Without discussion, governace doc was approved by acclamation
4. Summer Planning & Travel Impacts (Planning Page) - Talked to both NASA and NOAA program managers. We are on the conferencing radars. NOAA numbers will likely be down. The call for sessions went out - we have 12 so far. We have plenary programs in the works. Excom discussed ability to travel.
5. Revisiting Award Review Criteria - item postponed because Annette was absent to lead.
6. Committee Reports
   • Partnership - 7 new partners; Set-up time to meet and review.
7. Other Business

Meeting adjourned - 1:43.