Draft Excom Minutes

ESIP Federation Executive Committee, November 16, 2010

Attendees: Jim Frew; Carol Meyer; Rob Raskin; Erin Robinson; Marilyn Kaminski; Karl Benedict; Patricia; Annette Schloss;

The meeting was called to order by Chairman Jim Frew at 2:17 pm EST.

1. Winter Meeting Planning Update
Early registration ended last week and ended with 139 participants. Also nailed down most of speakers. Erin is working on getting abstracts and tech needs for sessions. Need to look at session overlap issues. A question to the survey will be 'what did you not get to do at this meeting that you wanted to do?'. Business meeting agenda is almost finished. Working to establish quorum and will have dial-in capability as well.

Karl Benedict - AGU has meeting space at DuPont Circle in D.C.

Multi-track problem - Karl: more people (group discount); rob: not a good idea to limit tracks in the future; frew: tease out dependencies

Action items:

2. Executive Director Report

Nomination process is ongoing for election - FiCom, C&B, ... need nominations
- Important to bring in new faces
Partnership Election - 2x votes in place, need double that
- Using google docs
Website update - there are some issues and will need to spend $ to get it righted. Site wasn't built with modules, but much was hardcoded. Doing a clean re-install and getting bids from drupal developers.

3. Proposal Repeal - Rob Raskin

Bylaw repeal important to convey that the environment is different, but we have a much more diverse group. Hampered since we can't remove a member without unanimous consent. Just remove the paragraph. No replacement text will be proposed. Membership is voluntary, so if they don't like something they can leave.
C&B agrees this is positive
Rob: Need mechanism for electronic debate
Carol: Do we put this as an item on agenda for business meeting
- Frew: Yes, and invite comment
Annette: Will partner type changes be on agenda?
- Carol: Yes

Action Items:

Add repeal to agenda

4. Adoption of Minutes A motion to adopt the revised minutes was offered by Patricia and seconded by Annette. Without further discussion, the minutes were approved by acclamation.

5. Other Business

Micropublishing - W/issues on ESIP site, we are going to use Google Knol. Logistics that people need google id, but not something we'd use in the long run.
- ejournal issues? Rahul: heavy weight with open journal that needs a lot of resources.
- easier mechanism to create drupal workflow with more conference style. Use existing modules that are configured to work this way.

Action Items:

Try Knol for short term
Build out drupal site in long-term

Motion to adjourn by Annette Schloss seconded by Karl Benedict. The meeting adjourned at 2:40 pm.