Difference between revisions of "Draft Excom Minutes"

From Earth Science Information Partners (ESIP)
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<br />
 
<br />
 
Emily Law, President<br />  
 
Emily Law, President<br />  
 +
Christine White, VP<br/>
 
Danie Kinkade, Chair, Partnership<br />
 
Danie Kinkade, Chair, Partnership<br />
 
Ken Keiser, Chair, C&B<br />  
 
Ken Keiser, Chair, C&B<br />  
 
Bob Arko, Type I Rep<br />  
 
Bob Arko, Type I Rep<br />  
Ted Habermann, Type III Rep<br />
 
 
LuAnn Dahlman, Chair, Education<br />   
 
LuAnn Dahlman, Chair, Education<br />   
 
Ethan Davis, Chair, IT & I<br />  
 
Ethan Davis, Chair, IT & I<br />  
 
Justin Goldstein, Chair, Data Stewardship<br />
 
Justin Goldstein, Chair, Data Stewardship<br />
 
Soren Scott, Chair, P & S<br />  
 
Soren Scott, Chair, P & S<br />  
Erin Robinson, Staff<br />
+
Bill Teng, Chair, Finance<br/>
 +
Tom Narock, Chair, Semantic Tech<br/>
 +
Kathy Fontaine, Guest, RDA<br/>
 
Annie Burgess, Staff<br />  
 
Annie Burgess, Staff<br />  
 
Rebecca Fowler, Staff  
 
Rebecca Fowler, Staff  
  
 
'''Mintes'''
 
'''Mintes'''
# Approval of  [[Approved_Excom_Minutes/Excom_2016|April Minutes]]
+
# Approval of  [[Approved_Excom_Minutes/Excom_2016|May Minutes]]
#* Bill Teng motioned to approve the April Minutes and LuAnn Dahlman seconded. The Minutes were approved by acclamation.
+
#*Christine White motioned to approve the May minutes. LuAnn Dahlman seconded.  
 
# President's Report
 
# President's Report
#*Highlight
+
#*Highlights
#**The Foundation for Earth ScienceFES board meeting was held on April 29, 2016. It covered ESIP report (sponsors visit, summer meeting, endorsement of “Open Data in Big Data World”, ESIP evaluation), Foundation/ESIP organization structure update, finance report and ESIP Director report (proposals, letter of collaboration, staff update and training, near term activities).  
+
#**ESIP EvaluationBernuth and Williamson (B&W) held 2 telecons on organizational capacity diagnostics with the staff, Erin, Foundation for Earth Science Board members (Karl, Bill) and ESIP C&B chair, Ken, and me to perform an organizational capacity diagnostic on ESIP. The [[media:ESIPCapacityDiagnostic.doc| agenda is here]] and conversations covered ESIP aspirations and strategy, current organization structure and skills, business model and processes in place. The discussion is one part of the research that will allow us to start a straw-person governance framework in preparation for the upcoming pre-ESIP meeting workshop in which we will review evaluation results and work towards a consolidated ESIP/Foundation structure.
#**Open, Public, Electronic and Necessary (OPEN) Government Data Act: The Center for Data Innovation (CDI) was seeking co-signers in their letter of support for this legislation to be introduced into the U.S. House and Senate. Upon reviewing the proposed legislation and summary, the FES board members unanimously voted in favor to support this bill. The proposal, summary and support letter can be found at: https://drive.google.com/drive/u/0/folders/0B_2czh6FTo34OE1HTWE1OXlodk0. CDI published a [https://www.datainnovation.org/2016/05/center-for-data-innovation-and-47-other-organizations-urge-congressional-action-on-bipartisan-open-government-data-act/ press release] regarding the letter of support.
+
#**[https://understandrisk.org/event/ur2016/ Understanding Risk (UR) Forum 2016]: I attended the fourth global forum of the UR Community held in May in Venice Italy. UR is a global community of practitioners interested in the field of disaster risk assessment and communication, largely targeting the development countries/regions. Many good presentations were given along with discussions on how to deal with risk in various aspects ( technological, scientific, political and social). The UR community shares some of the same key challenges we are facing (e.g., diverse data source, users, etc). There are synergies between us. I plan to follow up with contacts that might lead to future collaboration opportunities.
#*FYI
+
#*Heads-up
#**JPL new leadership: Michael M. Watkins, the Clare Cockrell Williams Centennial Chair in Aerospace Engineering and Director of the Center for Space Research at The University of Texas at Austin, and a former leader at the Jet Propulsion Laboratory, has been appointed to serve as Director of JPL and Vice President at Caltech effective July 1, 2016.  
+
#**[https://www.federalregister.gov/articles/2016/06/02/2016-13010/request-for-information-on-the-development-of-the-2017-national-plan-for-civil-earth-observations?utm_campaign=subscription+mailing+list&utm_medium=email&utm_source=federalregister.gov#h-9 OSTP RFI]:  OSTP is requesting input on the 2017 National Plan for Civil Earth Observations on 10 specific questions. The Foundation Board is currently documenting response to those questions. A draft will be available for ExCom to review and comment no later than June 24. Final response will be submitted to OSTP by July 1st.
 
# Staff Report  
 
# Staff Report  
 
#* Highlights  
 
#* Highlights  
#** Erin - Evaluation is going well. Interviews are in progress and survey questions need review. Survey will go out next week. Last quarter was a heavy fundraising/proposal writing quarter. We submitted two proposals for basic ESIP support + Testbed work, co-I on three NSF proposals that would utilize ESIP framework and wrote 9 letters of support. Confirmed two of three plenary speakers - Ben Preston, ORNL, Ellen Prager, Earth2Ocean and Jon Marino (To Be Confirmed).  
+
#** Erin - May 24 Erin attended the Open Data Round Table supporting the Climate activities of Data.gov (data.gov/open-data-roundtables/) and the AGU Data Management Maturity Model Advisory Board. AGU is very pleased with ESIP's support for outreach. We have obtained meeting sponsorship from Esri and UCAR - thanks! FES Finance Committee has started the FY17 budget preparation. There will be a call for Committee budgets coming. [https://t.co/K9gWFN0Atd ESIP Evaluation survey] is out. Please share with your group! 
#** Annie B. - Working on membership database; Next round of evaluation testbed will kick-off in July; Summer Meeting draft schedule is posted.  
+
#** Annie B. - Meet with five AIST PIs to start the next round of evaluations. Attended the Community Leadership Summit in Austin, TX. Continue to curate the content for the Summer Meeting.  
#** Rebecca - Developing a Communication Strategy; AGU Data Blog (looking for contributing authors); Led development of [http://www.esipfed.org/node/9170 2015 Annual Report] - feedback welcome.  
+
#** Rebecca - Managing redesign of ESIP meetings site; wrote NASA and NOAA progress reports; managing Research as Art submissions; updating website text.  
#** Dan - Migrated ESIP to GoToMeeting; Working on the ImHere Check-in System. This is ready for use on ESIP telecons to begin familiarizing with tool.
+
#** Dan -  
#** Annie K. - Recovering well! Back to work on Summer Meeting logistics.  
+
#** Annie K. - Working on the final details of the 2016 Summer Meeting and starting the logistics for the 2017 Winter Meeting.  
#* Actions:
+
#* Actions:  
#** [https://docs.google.com/document/d/1_tcNiSd3Gy0hahYF3tIXp_MiiSN5M8Fi7zcM0ET84Ek/edit Review Survey Q's] and add others interested in knowing about.
 
#** Review [https://2016esipsummermeeting.sched.org/?iframe=no Summer Meeting Schedule]; Send comments to Annie B.
 
 
#** Make Summer travel plans. Contact Annie K.  
 
#** Make Summer travel plans. Contact Annie K.  
 
#** Contribute to the [https://blogs.agu.org/geospace/category/data/ AGU Data Blog] - contact Rebecca  
 
#** Contribute to the [https://blogs.agu.org/geospace/category/data/ AGU Data Blog] - contact Rebecca  
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# Committee Reports  
 
# Committee Reports  
 
#* C&B  
 
#* C&B  
#::*Discussions with Ficom (Bill), P&S (Soren), and others about the location and management of [[List_of_Polices_and_Procedures|policies and procedures (P&P) documents]] on the wiki
+
#** Participation in survey discussions/activities.  No other C&B activities this month.
 
#* Finance
 
#* Finance
#::*Starting to draft process documents, based on our discussion notes over the past year, to be included in C&B's policies and procedures (P&P) wiki page.
+
#** Working on finalizing discussing notes/documents on processes to go into C&B's P&P wiki page.
#::*Will hold an informal Ficom meeting at ESIP Summer.
+
#** Good examples of reporting out of funded activities, in the form of blogs, by Drupal WG.
#::*Either together with this meeting or separately, will make Ficom available to any group planning to submit a budget for FY17.
 
#::*For discussion: Excom (I think) has discussed the possibility of scheduling an informal session at ESIP Summer for those groups that got funding for FY16 to give a short report.
 
 
#* Partnership
 
#* Partnership
#::*Reviewed, vetted and posted five new membership applications: Geospatialmetadata.com, Cyber Infrastructure Research and Development Lab for Earth Sciences (CIRDLES), Open Geospatial Consortium, Ronin Institute, and EarthCubePosting of last application went up on 22 April, will be viewed for 30days for comment, then move on to voting by Assembly. Next meeting will focus on review and update of new member packet in time for new member distribution; to include addition of welcome letter from Emily, and completion of 'code of conduct' drafted by previous committee.
+
#** New member voting period closes June 16 (need to double check with Annie).  Partnership will coordinate with Emily to send new member welcome letter and packet.  Danie will follow up, and welcome/encourage Summer Meeting attendance.  Other activities include socializing the draft ESIP code of conduct, and a poster for Summer Meeting.
 
#* Data Stewardship
 
#* Data Stewardship
#::*During the April monthly meeting, Data Stewardship Committee member, Ge Peng, provided a progress report regarding the work on Data Stewardship Maturity Matrix (DSMM). The key highlights included the current structure of the DSMM as well as the pilot program that was being conducted at the National Centers for Environmental Information (NCEI) in order to demonstrate the utility and establish baselines for DSMM in the NCEI environment/context. Peng also shared that there would be two DSMM related sessions at the ESIP 2016 Summer Meeting. In addition to Peng's updates on the DSMM, the Data Stewardship Committee also had a guest speaker, Jon Jablonski, from the University of California, Santa Barbara (UCSB). Jon is the Head of Map & Image Laboratory at UCSB, and his presentation discussed the types of geographic information system and spatial data services that are being provided at UCSB. Finally, before concluding the meeting, Committee member, Ruth Duerr, shared with the meeting attendees regarding the Data Citation and Attribution in Linguistics (https://sites.google.com/a/hawaii.edu/data-citation/workshop2) Workshop she attended.  Ruth felt the group might have the potential to be the Coalition for Publishing Data in the Earth and Space Sciences (COPDESS) for the linguistic discipline.  
+
#** During our last meeting, we heard from Ge Peng about the status of her Data Stewardship Maturity Matrix work and from Nate James (GSFC) about the status of NASA ESDIS's use of DOIs. No further updates at this time.  
 
#* Education
 
#* Education
#::*Held our second of two webinars on using recreational drones for STEM on April 26. ~25 participants.
+
#**We are wrapping up plans for our 1-day educator's workshop in Durham.
#::*14 of our 15 workshop slots were snapped up within a day of the second Webinar. We'll cap registration at 20.
 
#::*Our strategic plan was finalized and posted.
 
 
#* IT&I
 
#* IT&I
#**[http://wiki.esipfed.org/index.php/Interoperability_and_Technology/Rants_And_Raves_Webinar_Series Tech Dive webinars ]
+
#** Tech Dive Webinar series
#*** May Tech Dive this Thursday on Leaflet.Timeseries
+
#*** 9 June 2016: "Dive into Docker": Kyle Wilcox, Dave Foster and Shane StClair: Axiom Data Science
#*** June Tech Dive next month on Docker
+
#*** 13 July 2016: "The NOAA OneStop Data Discovery and Access Framework Project": Ken Casey, NOAA/NCEI
#*** April Tech Dive Webinar was on GeoPlatform.gov
 
 
#* Nominations
 
#* Nominations
#::*Added our suggestions/lessons learned to the [[List_of_Polices_and_Procedures | Policies and Procedures]] listing, and added a category tag of "PoliciesAndProcedures" (this tag can be changed, but I thought it was a good idea to start with something)
+
#** Nothing to report. Expect to start getting questions about whether you will continue in leadership positions shortly after the summer meeting.
#::*Waiting on discussion with ESIP President about establishing the next NomCom chair and committee
 
 
#* Products & Services
 
#* Products & Services
#::*Released the [http://testbed.esipfed.org/node/9169 Spring 2016 RFP].
+
#** Held the joint EarthCube/ESIP Software Assessment workshop (June 1-3 2016, Boulder, CO). Strong interest in continuing those collaborations from both sides and on ESIP taking the lead for recommended practices/directed guidance to support EC's higher level goals and the broader geo/earth science communities. EC report will be available by their July AH meeting; ESIP's following the summer meeting (as part of the larger community activities this year).
#::*Drafting ESIP Testbed and RFP [[List_of_Polices_and_Procedures | Policies and Procedures]]
+
#** Starting discussions on evolving the testbed within ESIP, both from the governance perspective and supporting different types of activities.  
#::*Co-organizing an ESIP/EarthCube Software Assessment Workshop (June, Boulder, CO) and will provide report out from that activity as well as incorporate assessment feedback into the ESIP software evaluation guidelines as part of that ongoing activity.
 
 
#* Semantic Technology
 
#* Semantic Technology
#::*In the process of evaluating community needs for an ontology portal. Currently drafting an [http://wiki.esipfed.org/index.php/Semantic_Web_Ontology_Portal_Evaluation_Approach Evaluation Plan].
+
#** Participating in the EarthCube Semantics call on June 15. EarthCube is interested in knowing what ESIP is doing in regards to Semantic Technologies and where collaboration options might exist
#::*Beginning the process of migrating semantic resources to the cloud
+
#** Working on a tutorial session for the summer meeting to present semantics and semantic activities to broader ESIP community
#::*Mid-term goal is to better quantify what community really needs and what infrastructure is required to support this
 
 
# Type Rep Reports  
 
# Type Rep Reports  
#* Type I - Continuing to map between ESIP Type I, CDF, COPDESS, re3data, and WDS registries. Goal to show results at Summer Meeting, likely in a Friday morning session.
+
#* Type I (Bob) - Continuing to gather and correlate data (see [https://drive.google.com/open?id=1Vq1T8Pw_0jniCscuV5d7COxZmxAAA_WP0dR9kZIsPvk Google Sheet]) between registries. To discuss at Summer Meeting.  
 
#* Type II  
 
#* Type II  
#* Type III - Met May 5 for first Type 3 telecon. Small, but productive call. Organizing a type gathering at ESIP Summer and hope to have a more formal activity at the Winter Meeting.
+
#* Type III  
 
# Other Business
 
# Other Business
 +
#* Significant contributions to highlight in the State of the Federation - Emily, Christine, Annie
 
#* GEO Program Committee Report - Kathy
 
#* GEO Program Committee Report - Kathy
#* Member Map - Christine/Annie B - This idea sprouted during our April Sponsor meetings, when a sponsor asked about the spatial distribution of ESIP members. Annie is working with the existing ESIP member data for an initial visualization of where members are located; also, in the spirit of Science Communication, she is researching different map styles to share and visualize other ESIP stories
+
#* 2017 Theme Discussion?  
#* Creative ways to crowdsource RFIs?  
 
 
#* Any other business?
 
#* Any other business?

Revision as of 13:44, July 1, 2016

Attendees
Emily Law, President
Christine White, VP
Danie Kinkade, Chair, Partnership
Ken Keiser, Chair, C&B
Bob Arko, Type I Rep
LuAnn Dahlman, Chair, Education
Ethan Davis, Chair, IT & I
Justin Goldstein, Chair, Data Stewardship
Soren Scott, Chair, P & S
Bill Teng, Chair, Finance
Tom Narock, Chair, Semantic Tech
Kathy Fontaine, Guest, RDA
Annie Burgess, Staff
Rebecca Fowler, Staff

Mintes

  1. Approval of May Minutes
    • Christine White motioned to approve the May minutes. LuAnn Dahlman seconded.
  2. President's Report
    • Highlights
      • ESIP Evaluation: Bernuth and Williamson (B&W) held 2 telecons on organizational capacity diagnostics with the staff, Erin, Foundation for Earth Science Board members (Karl, Bill) and ESIP C&B chair, Ken, and me to perform an organizational capacity diagnostic on ESIP. The agenda is here and conversations covered ESIP aspirations and strategy, current organization structure and skills, business model and processes in place. The discussion is one part of the research that will allow us to start a straw-person governance framework in preparation for the upcoming pre-ESIP meeting workshop in which we will review evaluation results and work towards a consolidated ESIP/Foundation structure.
      • Understanding Risk (UR) Forum 2016: I attended the fourth global forum of the UR Community held in May in Venice Italy. UR is a global community of practitioners interested in the field of disaster risk assessment and communication, largely targeting the development countries/regions. Many good presentations were given along with discussions on how to deal with risk in various aspects ( technological, scientific, political and social). The UR community shares some of the same key challenges we are facing (e.g., diverse data source, users, etc). There are synergies between us. I plan to follow up with contacts that might lead to future collaboration opportunities.
    • Heads-up
      • OSTP RFI: OSTP is requesting input on the 2017 National Plan for Civil Earth Observations on 10 specific questions. The Foundation Board is currently documenting response to those questions. A draft will be available for ExCom to review and comment no later than June 24. Final response will be submitted to OSTP by July 1st.
  3. Staff Report
    • Highlights
      • Erin - May 24 Erin attended the Open Data Round Table supporting the Climate activities of Data.gov (data.gov/open-data-roundtables/) and the AGU Data Management Maturity Model Advisory Board. AGU is very pleased with ESIP's support for outreach. We have obtained meeting sponsorship from Esri and UCAR - thanks! FES Finance Committee has started the FY17 budget preparation. There will be a call for Committee budgets coming. ESIP Evaluation survey is out. Please share with your group!
      • Annie B. - Meet with five AIST PIs to start the next round of evaluations. Attended the Community Leadership Summit in Austin, TX. Continue to curate the content for the Summer Meeting.
      • Rebecca - Managing redesign of ESIP meetings site; wrote NASA and NOAA progress reports; managing Research as Art submissions; updating website text.
      • Dan -
      • Annie K. - Working on the final details of the 2016 Summer Meeting and starting the logistics for the 2017 Winter Meeting.
    • Actions:
      • Make Summer travel plans. Contact Annie K.
      • Contribute to the AGU Data Blog - contact Rebecca
      • Use the ImHere App on your next Telecon!
  4. Committee Reports
    • C&B
      • Participation in survey discussions/activities. No other C&B activities this month.
    • Finance
      • Working on finalizing discussing notes/documents on processes to go into C&B's P&P wiki page.
      • Good examples of reporting out of funded activities, in the form of blogs, by Drupal WG.
    • Partnership
      • New member voting period closes June 16 (need to double check with Annie). Partnership will coordinate with Emily to send new member welcome letter and packet. Danie will follow up, and welcome/encourage Summer Meeting attendance. Other activities include socializing the draft ESIP code of conduct, and a poster for Summer Meeting.
    • Data Stewardship
      • During our last meeting, we heard from Ge Peng about the status of her Data Stewardship Maturity Matrix work and from Nate James (GSFC) about the status of NASA ESDIS's use of DOIs. No further updates at this time.
    • Education
      • We are wrapping up plans for our 1-day educator's workshop in Durham.
    • IT&I
      • Tech Dive Webinar series
        • 9 June 2016: "Dive into Docker": Kyle Wilcox, Dave Foster and Shane StClair: Axiom Data Science
        • 13 July 2016: "The NOAA OneStop Data Discovery and Access Framework Project": Ken Casey, NOAA/NCEI
    • Nominations
      • Nothing to report. Expect to start getting questions about whether you will continue in leadership positions shortly after the summer meeting.
    • Products & Services
      • Held the joint EarthCube/ESIP Software Assessment workshop (June 1-3 2016, Boulder, CO). Strong interest in continuing those collaborations from both sides and on ESIP taking the lead for recommended practices/directed guidance to support EC's higher level goals and the broader geo/earth science communities. EC report will be available by their July AH meeting; ESIP's following the summer meeting (as part of the larger community activities this year).
      • Starting discussions on evolving the testbed within ESIP, both from the governance perspective and supporting different types of activities.
    • Semantic Technology
      • Participating in the EarthCube Semantics call on June 15. EarthCube is interested in knowing what ESIP is doing in regards to Semantic Technologies and where collaboration options might exist
      • Working on a tutorial session for the summer meeting to present semantics and semantic activities to broader ESIP community
  5. Type Rep Reports
    • Type I (Bob) - Continuing to gather and correlate data (see Google Sheet) between registries. To discuss at Summer Meeting.
    • Type II
    • Type III
  6. Other Business
    • Significant contributions to highlight in the State of the Federation - Emily, Christine, Annie
    • GEO Program Committee Report - Kathy
    • 2017 Theme Discussion?
    • Any other business?