Difference between revisions of "Draft Excom Minutes"

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* Denise Hills, Nomination Committee
 
* Denise Hills, Nomination Committee
 
* Ken Keiser, Chair, C&B  
 
* Ken Keiser, Chair, C&B  
* Tyler Stevens, Chair, Partnership
 
 
* Ethan Davis, Chair, IT&I
 
* Ethan Davis, Chair, IT&I
 
* Christine White, Chair, Products and Services  
 
* Christine White, Chair, Products and Services  
Line 12: Line 11:
 
* Justin Goldstein, Chair, Data Stewardship
 
* Justin Goldstein, Chair, Data Stewardship
 
* Bill Teng, FiCom
 
* Bill Teng, FiCom
* Margaret Mooney, Education  
+
* LuAnn Dahlman, Education  
 
* Ted Habermann, Type III Rep
 
* Ted Habermann, Type III Rep
 +
* Peter Fox, President
 +
* Tom Narock, Semantic Web Cluster Rep
  
 
=== Executive Committee Business ===  
 
=== Executive Committee Business ===  
 
+
# Peter welcomes everyone to September.
# Approval of [[Draft Excom Minutes|June Minutes]]
+
#: Introduces Tom Narcok, representative from the Semantic Web Cluster.
#: Christine motioned to approve Minutes as amended and Denise seconded. The minutes were approved by acclamation.
+
# Tom N. stated:
# Federation Staff Reports
+
#:* The Semantic Web Cluster came to the consensus to evolve from a cluster to a committee.
#* Erin thanked all for their work on the Summer Meeting.
+
#:* Semantic web technologies as a whole have come to a point of maturity where they have permiated the ESIP community.
#* FES established a finance committee. Our audit came back mostly positive with some recommendations. The finance committee has meet and are in the process of starting the FY16 budget for ESIP.  
+
#:* The proposal to become a cluster is here: https://docs.google.com/document/d/175d6RLBAkgMBAY1C6A6lZiYSeo2s4Dul-osG2sfr94E/edit?usp=sharing
#* NASA award was extended through 2017 – great news!
+
# Peter opened the discussion about a Semantic Technologies Committee.
#* Annie is working with the Open Science Framework for performing the independent TRL evaluations for NASA AIST. Annie will give monthly reports to P&S on Testbed progress.
+
#:* Ken C.: C&B is trying to keep the specific mission/information about committees pretty general, i.e. not getting into meeting times etc.
# Summer Meeting 2015
+
#:* Ken C.: Agrees with Tom's assessment of the broad adoption of Semantic Technology and thinks moving to a committee would be a good next step.
#* Emily L. extends thank you to staff for a job well done.  
+
#:* Peter F.: There haven’t been significant changes in how committees report and meet.  We might want to have C&B take a look at those. In terms of the strategic action, re: a Semantic Technologies Committee, it used to be that committees had more access to funding and higher visibility. However, with the changes to the finance committee, that funding issue is not the same.
#* 295 registered attendees, 5 cancelations, 22 remote, 12 students, 17 teachers. 60% members.  
+
#:* Erin R.: When people look at ESIP as Committees as broad umbrellas, brining Semantic Technologies up to that level give a chance for people to see what’s going on thematically.  
#* Summer Meeting recap going to EOS and NASA newsletter.
+
#:* Peter F.: If committees are strategic, we might want some of the committees to look internally at themselves and evaluate their scope.
#* Summer Meeting Survey results:  
+
#:* Christine W.: Excited about the possibility of a Semantic web committee. Having some of the concepts and projects they have done to touch other parts of ESIP and enable them, it would be neat to see some of the Semantic enablement to come into our Testbed work.  
#:* 120 returns of survey
+
#:* Justin G.: Really excite about the idea of a Semantic web committee. It would help to see a bit more of the specificity of how the semantics could integrate with other ESIP clusters. We have had a similar type of discussion within DS, ‘what is our domain of data stewardship?'
#:* Bi-modal distribution on opinion of Asilomar related to network connectivity, spread out nature of rooms, and hotel room quality.
+
#:* Tom N.: To follow up on that, one big item from SM is a strategic vision and roadmap for the next 3-5 years. Continued discussion of what we would like to do inside ESIP and outside of ESIP with other organizations. Continued discussion about Semantic Portal being used by EarthCube and other groups. The strategic vision is a living evolving document .
#:* People liked poster sessions, but wanted them to be longer.
+
#:* Justin G: What is the rational behind the proposed name change?
#:* State of the Federation seemed rushed.
+
#:* Tom N.: Tom: Moving to semantic technologies is more general and open ended. Covers technology component and socio technology components as well.  
#:* Remote participation wasn’t well executed. ESIP staff have discussed how to improve this.  
+
#:* Emily L.: Good time to take a look back at the strategic plan, will there be changes on the other collaborative areas relative to the strategic plan. Look at the strategic plan in light of the semantic web becoming a semantic web cluster. Will the actions have to be updated as a committee.  (Tom will review)
#:* 60% felt like they only new 20% of people at a meeting.
+
#:* Ethan D.: Are there other technologies that should have more of a voice and are as mature as Semantic technologies? How does this fit in? What else is out there that should fit in in this way? What is IT&I's roll as more technologies come in at the committee level?
#:* Many people asked for networking opportunities. We are thinking about how can we provide unstructured downtime at the meeting.  
+
#:* Peter F.: There might be others that we might want to strategically edge forward. I believe it is the roll of ExCom to look at some of these leadership issues. Introduce the idea of collaboration between committees. Web services cluster is re-starting based on some discussions during the summer meeting. Maybe one of the rolls of IT&I is to look at the collaboration areas from the technology point of view.
#Strategic Plan Update
+
#:* Ethan D.: I’d like IT&I to be more on the outreach side. Need champions to move tech forward.  
#*Denise recommended a Strategic Plan WebEx to allow community comment before putting it to a vote.  
+
#:* Bill T.: To have a larger view from the top is advantageous to pulling groups together, rather than bottom up relying on the individual groups. Its not from the ESIP strategic point of view, it is from the point of view of the Ag&Climate and Energy & Climate to want to work together. Having that larger point of view helps the individual members see how each group relates to each other.  Possibly a graphic representation of those relationships.  
#*Erin R. said suggested the Strategic Plan WebEx should be open to ESIP-at-large, i.e. anyone interested to ESIP’s strategic plan. Voting will be limited to voting reps from Member Organizations.  
+
#:* Ted H.: Seems to remember many ESIP meetings where Peter and Rob would spend intense work sessions on improving the SWEET ontology. I’m always a proponent of working across groups. Is SWEET unfinished business that this committee could work on and ESIP could take a position .  
=== Committee Reports ===
+
#:* Peter F.: SWEET is a good example of the slow progress of what ESIP is. Strategically, it is something we, ESIP leadership, should consolidate as a legacy.  
* FiCom (B. Teng): FiCom is working to formalize a budget process.  FiCom meet over lunch at the Summer Meeting to discuss budget schedules and the budget for travel support for invited speakers. They hope to have budget schedules ready before next fiscal year.
+
=== Approval of August Minutes ===
* C&B (K. Keiser): There is a pending request from the Semantic Web Group to form a Standing Committee - this should be an agenda item for the next ExCom meeting.
+
# Approval of [[Draft Excom Minutes|August Minutes]]
* Partnership (T. Stevens): All partnership applications were approved. We haven’t received any new applications.  
+
#:* Denise motioned to approve Minutes as amended and Emily  seconded. The minutes were approved by acclamation.  
* Data Stewardship (J. Goldstein): Since the Summer Meeting, various members of DS have worked to develop a strategic document that details how the committee sees its role as both a body and as a unit of ESIP. Various DS members are active in the GEO effort to create GEOSS Data Management Principles Draft Implementation Guidelines.  Other DS members will be involved in developing ESIP's response to these plans. A few committee members are meeting to scope a future paper on best practices for the use of identifiers for non-dataset entities.
+
=== Strategic plan executive summary ===
* Education Committee (M. Mooney standing in for L. Dahlman): The 1-day workshop went well at the Summer Meeting. There were 16 attendees, of those polled 60% said the workshop was very good, 30% said excellent. The main topic of next Education telecons will be how the Education Committee can blend with the ESIP Strategic Plan.
+
#:* Peter F: Motion to put forward the strategic plan summary to vote.
* IT&I (E. Davis): It&I has a Rant and Rave talk coming up this Thursday
+
#:* Denise moves to put it to a vote.  
* P&S (C. White): ESIP Summer Meeting had a lot of Testbed and P&S activities. Funding Friday was a great success – great time the night before making posters. People liked the post-dinner happy-hour style poster making. Christine noted that P&S wants to make being part of the Testbed fun and social. Next P&S call next Tuesday. Annie will give an update on her side of the Testbed.
+
#:* Justin seconds.
* Nominations (D. Hills): Talk to Denise soon about whether or not you would like to continue being the chair of your committee.  Everyone should think about nominating your colleagues for awards and elected positions. Deadline for awards is coming up on Oct. 31st.
+
# Peter F.: Strategic Plan Summary opens to discussion:
* Type Rep III (T. Habermann): Nothing to report.
+
#:* No discussion, no abstentions. '''Approved.'''
 
+
=== Additional discussion on Semantic Committee ===
=== Other Business ===
+
#:* Justin G.: When does the change in designation occur? Does there need to be a change to bylaws to have person sit on ExCom?
#* Erin notified everyone that the Winter Meeting will move to the Wardman Park Marriott on Jan. 6-8, 2016. She also noted that ESIP is looking at other East Coast locations to host summer meetings. Current ideas: Asheville, Annapolis, U. of Alabama, Huntsville, U. of New Hampshire.  Also looking for west-coast locations.  
+
#:* Peter: Once put forward by ExCom, there is still a 30-day period before it can go to a vote with the General Assembly. Constitution and Bylaws changes will be required. We should arrange the changes in C&B to go out with the Committee vote.  
#* Erin asked the group if we should have a committee to review sessions that are submitted for the Summer Meeting? E. Law suggested we let people schedule their presentation as they submit. People can self-determine which time/theme their presentation go. Justin suggested there could be some guidance on how presentations are characterized.
+
#:* Erin R.: The language around the Executive Committee does not need to change. As soon as we add the next committee to the bylaws, we only need to update 5.1.  
# Emily Law adjourned meeting.
+
#:* Peter F.: In the interim, the president can appoint chairs in committees until such time as the election occurs.
 +
# Peter: Calls for a motion. The motion could be one of two motions: 1) Not sending the Semantic Technologies proposal to the Assembly for a vote and 2) sending the Semantic Technologies proposal to the assembly pending some minor modifications, 30-day period and collaboration with C&B with their amendments.  
 +
#:* Ken: “I move that we move forward with promoting the Semantic Technologies Committee through the appropriate channels, the 30-day waiting period and then ultimately an electronic vote on the approval by the general assembly.
 +
#:* Peter F.: Before getting a second,between Annie, Erin, and Emily we will agree on your wording and confirm with you the person that is about to potentially second it.
 +
#:* Denise H. seconds.  
 +
#:* Justin G.: Once the language is confirmed, can the language be sent to ExCom in total.
 +
#:* Peter F.: Ken made a motion to move forward with promoting the Semantic Technologies Committee through the appropriate channels, the 30-day waiting period and then ultimately an electronic vote on the approval by the general assembly.” With no abstentions, we will move forward.  
 +
=== President's Report ===
 +
#:* Lots of good feedback on State of the Federation.  
 +
#:* Will call Denise about nominations for awards.  
 +
=== Staff Report ===
 +
#:* Erin R: There will be an ESIP/FES budget meeting on September 15th and Erin would like to have a special meeting devoted to the budget during a second call this month. We will skip additional staff reports in the interest of time.
 +
=== Committee Notes ===
 +
#:* Partnership: The ESIP partnership committee is starting on two additional tasks that came out of our strategic plan: (1) Update the ESIP members join page; and (2) Identify gaps in membership and target opportunities (recommendation).
 +
#:* Education: We're exploring the idea of building a finite series of professional development experiences around a single theme (drones, for instance). Our goal is to build awareness, skills, and knowledge about data science among educators through interaction with data scientists and hands-on experiences. We also plan to explore the possibilities of securing some funding for this through private foundations.
 +
=== Action Items ===
 +
#:* Look at the strategic plan in light of the semantic web becoming a semantic web cluster. Will the actions have to be updated as a committee.  (Tom will review)
 +
#:* Ethan: Can we add something to next agenda about other technologies to promote.

Revision as of 21:00, September 28, 2015

Attendees

  • Denise Hills, Nomination Committee
  • Ken Keiser, Chair, C&B
  • Ethan Davis, Chair, IT&I
  • Christine White, Chair, Products and Services
  • Erin Robinson, Staff
  • Annie Burgess, Staff
  • Emily Law, Vice President
  • Justin Goldstein, Chair, Data Stewardship
  • Bill Teng, FiCom
  • LuAnn Dahlman, Education
  • Ted Habermann, Type III Rep
  • Peter Fox, President
  • Tom Narock, Semantic Web Cluster Rep

Executive Committee Business

  1. Peter welcomes everyone to September.
    Introduces Tom Narcok, representative from the Semantic Web Cluster.
  2. Tom N. stated:
  3. Peter opened the discussion about a Semantic Technologies Committee.
    • Ken C.: C&B is trying to keep the specific mission/information about committees pretty general, i.e. not getting into meeting times etc.
    • Ken C.: Agrees with Tom's assessment of the broad adoption of Semantic Technology and thinks moving to a committee would be a good next step.
    • Peter F.: There haven’t been significant changes in how committees report and meet. We might want to have C&B take a look at those. In terms of the strategic action, re: a Semantic Technologies Committee, it used to be that committees had more access to funding and higher visibility. However, with the changes to the finance committee, that funding issue is not the same.
    • Erin R.: When people look at ESIP as Committees as broad umbrellas, brining Semantic Technologies up to that level give a chance for people to see what’s going on thematically.
    • Peter F.: If committees are strategic, we might want some of the committees to look internally at themselves and evaluate their scope.
    • Christine W.: Excited about the possibility of a Semantic web committee. Having some of the concepts and projects they have done to touch other parts of ESIP and enable them, it would be neat to see some of the Semantic enablement to come into our Testbed work.
    • Justin G.: Really excite about the idea of a Semantic web committee. It would help to see a bit more of the specificity of how the semantics could integrate with other ESIP clusters. We have had a similar type of discussion within DS, ‘what is our domain of data stewardship?'
    • Tom N.: To follow up on that, one big item from SM is a strategic vision and roadmap for the next 3-5 years. Continued discussion of what we would like to do inside ESIP and outside of ESIP with other organizations. Continued discussion about Semantic Portal being used by EarthCube and other groups. The strategic vision is a living evolving document .
    • Justin G: What is the rational behind the proposed name change?
    • Tom N.: Tom: Moving to semantic technologies is more general and open ended. Covers technology component and socio technology components as well.
    • Emily L.: Good time to take a look back at the strategic plan, will there be changes on the other collaborative areas relative to the strategic plan. Look at the strategic plan in light of the semantic web becoming a semantic web cluster. Will the actions have to be updated as a committee. (Tom will review)
    • Ethan D.: Are there other technologies that should have more of a voice and are as mature as Semantic technologies? How does this fit in? What else is out there that should fit in in this way? What is IT&I's roll as more technologies come in at the committee level?
    • Peter F.: There might be others that we might want to strategically edge forward. I believe it is the roll of ExCom to look at some of these leadership issues. Introduce the idea of collaboration between committees. Web services cluster is re-starting based on some discussions during the summer meeting. Maybe one of the rolls of IT&I is to look at the collaboration areas from the technology point of view.
    • Ethan D.: I’d like IT&I to be more on the outreach side. Need champions to move tech forward.
    • Bill T.: To have a larger view from the top is advantageous to pulling groups together, rather than bottom up relying on the individual groups. Its not from the ESIP strategic point of view, it is from the point of view of the Ag&Climate and Energy & Climate to want to work together. Having that larger point of view helps the individual members see how each group relates to each other. Possibly a graphic representation of those relationships.
    • Ted H.: Seems to remember many ESIP meetings where Peter and Rob would spend intense work sessions on improving the SWEET ontology. I’m always a proponent of working across groups. Is SWEET unfinished business that this committee could work on and ESIP could take a position .
    • Peter F.: SWEET is a good example of the slow progress of what ESIP is. Strategically, it is something we, ESIP leadership, should consolidate as a legacy.

Approval of August Minutes

  1. Approval of August Minutes
    • Denise motioned to approve Minutes as amended and Emily seconded. The minutes were approved by acclamation.

Strategic plan executive summary

    • Peter F: Motion to put forward the strategic plan summary to vote.
    • Denise moves to put it to a vote.
    • Justin seconds.
  1. Peter F.: Strategic Plan Summary opens to discussion:
    • No discussion, no abstentions. Approved.

Additional discussion on Semantic Committee

    • Justin G.: When does the change in designation occur? Does there need to be a change to bylaws to have person sit on ExCom?
    • Peter: Once put forward by ExCom, there is still a 30-day period before it can go to a vote with the General Assembly. Constitution and Bylaws changes will be required. We should arrange the changes in C&B to go out with the Committee vote.
    • Erin R.: The language around the Executive Committee does not need to change. As soon as we add the next committee to the bylaws, we only need to update 5.1.
    • Peter F.: In the interim, the president can appoint chairs in committees until such time as the election occurs.
  1. Peter: Calls for a motion. The motion could be one of two motions: 1) Not sending the Semantic Technologies proposal to the Assembly for a vote and 2) sending the Semantic Technologies proposal to the assembly pending some minor modifications, 30-day period and collaboration with C&B with their amendments.
    • Ken: “I move that we move forward with promoting the Semantic Technologies Committee through the appropriate channels, the 30-day waiting period and then ultimately an electronic vote on the approval by the general assembly.”
    • Peter F.: Before getting a second,between Annie, Erin, and Emily we will agree on your wording and confirm with you the person that is about to potentially second it.
    • Denise H. seconds.
    • Justin G.: Once the language is confirmed, can the language be sent to ExCom in total.
    • Peter F.: Ken made a motion to move forward with promoting the Semantic Technologies Committee through the appropriate channels, the 30-day waiting period and then ultimately an electronic vote on the approval by the general assembly.” With no abstentions, we will move forward.

President's Report

    • Lots of good feedback on State of the Federation.
    • Will call Denise about nominations for awards.

Staff Report

    • Erin R: There will be an ESIP/FES budget meeting on September 15th and Erin would like to have a special meeting devoted to the budget during a second call this month. We will skip additional staff reports in the interest of time.

Committee Notes

    • Partnership: The ESIP partnership committee is starting on two additional tasks that came out of our strategic plan: (1) Update the ESIP members join page; and (2) Identify gaps in membership and target opportunities (recommendation).
    • Education: We're exploring the idea of building a finite series of professional development experiences around a single theme (drones, for instance). Our goal is to build awareness, skills, and knowledge about data science among educators through interaction with data scientists and hands-on experiences. We also plan to explore the possibilities of securing some funding for this through private foundations.

Action Items

    • Look at the strategic plan in light of the semantic web becoming a semantic web cluster. Will the actions have to be updated as a committee. (Tom will review)
    • Ethan: Can we add something to next agenda about other technologies to promote.