Difference between revisions of "Draft Excom Minutes"

From Earth Science Information Partners (ESIP)
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== October Excom Call - 2014-10-14, 3 ET ==  
+
== November Excom Call - 2014-11-24, 3 ET ==  
  
 
===Participants ===  
 
===Participants ===  
Bruce Caron, Ruth Duerr, Peter Fox, Sara Graves, Roberta Johnson, Tyler Stevens, Bill Teng, Christine White, Chuck Hutchinson, Erin Robinson
+
* Adam Shepherd
 +
* Anne Wilson
 +
* Beth Huffer
 +
* Bill Teng*
 +
* Bruce Caron*
 +
* Chris Lenhardt
 +
* Denise Hills*
 +
* Ed Armstrong
 +
* Emily Law*
 +
* Erin Robinson
 +
* Ken Keiser *
 +
* Matt Austin*
 +
* Peter Fox*
 +
* Sara Graves*
 +
* Thomas Huang
 +
* Margaret Mooney*
 +
* Tom Narock
 +
* Tyler Stevens*
  
=== Minutes ===  
+
===Strategic Plan Discussion:  ===
# Approval of [[Draft Excom Minutes| September MInutes]]
+
Emily Law shared the ESIP 2015-2020 Strategic Plan Roadmap document. She reviewed the process that led to the creation of the roadmap. Starting in Spring 2014, we polled the ESIP Assembly on goals for the strategic plan – continuing the goals and suggesting new goals. At the ESIP Summer Meeting, we had flip charts posted with each goal and we asked meeting attendees to post ideas on reaching goals. Emily synthesized all the information into the roadmap document adding metrics, and beginning to assign ideas to collaboration areas. With this background she opened up to discussion and asked chairs of all groups to review these assignments and make sure that these are appropriate.  
#: Christine White motioned to accept the minutes as presented and Ruth Duerr seconded the motion. The minutes for August were approved by acclamation.
 
# President's Report
 
#* World Data System Update - Peter reported that ESIP is officially an associate member of WDS. Anne Wilson will be representing ESIP at the WDS/CODATA meeting, SciDataCon in November.
 
#* GEO Update - ESIP leadership & FES staff had a call with Jeff DLB and Yana Gevorgyan to discuss deepening the relationship between ESIP and GEO, US GEO and NOAA. Jeff had seven concrete suggestions. GEO will also have a presence at the Winter and future ESIP Meetings.  
 
#*# Good to formalize role for ESIP in GEO and US GEO at a fine scale, wherever we can "ESIP will do .... " He thought plenary and breakout sessions were good, but relied on the right people to be in the room.
 
#*# GEO is fairly high level to ESIP. ESIP is cutting edge technology/real data users and GEO has to worry about being accessible to developing countries and not asking them to do something too complicated - poses a challenge
 
#*# He likes the idea of ESIP as a user community on top of stuff that GEO/GEOSS does. He wondered how we'd entice our community since many aren't going to go through the Discovery/Access Broker (DAB).  
 
#*# Evolution of functionality available in DAB - not sure if this is open source or proprietary. Run other instances of the DAB and turn toward community development
 
#*# US GEO side easier for Jeff to see connections. Make sure that stuff goes from US to GEO and ESIP people could help do this 'the right way', eliminating manual registration.
 
#*# US GEO chartered to coordinate BEDI. Starting to talk about what to do with BEDI money - abstract more discoverable, accessible useable with metadata and data formats. In practice what does that mean? ESIP providing guidance on right choices, using/testing implementations that feds set up.
 
#*# NOAA Big Data RFI - ESIP could add value by working on apps, analysis, customer specific things in the cloud environment  *As part of the Industry Day announcement, NOAA did release a Statement of Objectives (attached) as second RFI. 
 
#* Update on Foundation Executive Director Search - A lot of progress has been made. A subset of the search committee conducted interviews over the last week. The FES board will meet Oct 15 to discuss next steps.
 
# Staff Report - Erin Robinson
 
#* [https://docs.google.com/a/esipfed.org/spreadsheet/ccc?key=0ArDAFB2BsbfRdDRGYlk5YkdtWUVrWEpUaXBFSWF1LUE&utm_source=ESIP+Update&utm_campaign=0dc9b38ebb-ESIP_Update1_21_2013&utm_medium=email&utm_term=0_bb93654360-0dc9b38ebb-301879205#gid=0 Winter Meeting Tentative Agenda] - Breakout sessions were due Oct. 10. Erin has started a draft agenda on Google Docs and encouraged the group to identify conflicts and collaboratively edit the document.
 
#* Student Opportunities - Erin reported that ESIP had a great response to both the Student Fellows and the Raskin Scholarship. Review of applications will happen later this month.
 
#* Ignite@AGU - We are currently looking for presenters for the 2014 Ignite@AGU, Dec. 17 6-8:30 PM. Ignite is a 5 minute lightning talk where the slides auto-advance every 15 seconds. For details see the [http://esipfed.org/igniteagu2014 website.]
 
# Committee Reports
 
#* Strategic Plan - Erin shared the [https://docs.google.com/spreadsheets/d/16f8heiZX3KoLCPfxMKTbROiG-es6y2I7m9zkuXP-964/edit#gid=0 Strategic Plan Roadmap] that Emily Law developed and discussed the timeline of next steps. The group was asked to review the roadmap and modify. A face-to-face around AGU was proposed. A doodle poll will be sent with the minutes to identify if this is feasible.
 
#** 10/14 – share the doc with and brief ExComm; ask for input/update by 10/24;  get feedback if feasible to meet F2F to finalize writing the plan on Fri or Sat before AGU
 
#** 10/27 or 10/28 or first week of November (per a doodle poll)  – telecom with cluster and WG leads to get input and buy in
 
#** 11/30 – a draft on the wiki page ready for F2F
 
#** 12/12 or 12/13 – F2F (assuming it works out)
 
#** Winter meeting – state of federation briefing, open for entire ESIP for review/comment
 
#** January – incorporate inputs
 
#** 1/31/2015 – publish final version
 
#** February – assembly vote to approve
 
#* C&B - No new activities to report. The lapsing member modification will be voted on in November with new members.
 
#* Data Stewardship - The Data Stewardship committee is planning on having a data citation workshop at the Winter Meeting as a follow-on to a post-RDA workshop held a few weeks ago. A call went out for people to volunteer datasets and the response has been really great. Peter will send pointers to the EUDAT workshop.
 
#* Education - The Education committee is partnering with NESTA to sponsor three 1-hour workshops at the upcoming regional NSTA meeting. The workshops will feature three ESIP members - CIESIN, MyNASA Data and TERC all focused on hurricanes.
 
#* Finance - The Finance committee has three budgets in hand and will review in the next month.
 
#* Partnership
 
#** The Partnership committee reviewed 9 new members and they have been posted to the [http://esipfed.org/node/2722 wiki for 30 days of review]. A notice will be sent to the Assembly in the next week. 
 
#* Products and Services
 
#** The P&S committee released the October 2014 Testbed Call For Proposals. Proposals are due Oct. 30. The October P&S call will be open for Q&A about the proposals. The December IT&I Rant/Rave will showcase the FUNDing Friday and Testbed projects.
 
#* IT & I  - The monthly rant/rave featured Ethan McMahon on 'Access and use of federal Earth science data'
 
#* Type Rep Reports
 
#** The Type Reps met with ESIP leadership at the end of September to talk about formalizing their role. A [[Type_Rep|Type Rep Definition]] is started and feedback is requested.
 
# Other Business
 
#* Nomination Committee - Peter reported that he has identified the members of the Nomination Committee and they will meet in the next few weeks to support identifying candidates for leadership and awards.  
 
  
The meeting adjourned at 3:54 ET.
+
Qs:
 +
* Peter reminded the group that this is a two way street – if your group isn’t listed or if you are doing work that fits under the group, so
 +
* Ed Armstrong asked for clarification on some definition and where to comment?
 +
** Use comment feature
 +
* Chris Lenhardt – Can we prioritize goals? Suggested adding +
 +
* Please edit/add/update and post comments. Follow-up with Emily, Peter or Erin is welcome.
 +
 
 +
Executive Committee Business
 +
# Approval of October Minutes – Sara 2nd – Emily, Minutes approved by acclimation
 +
#: Sara Graves motioned to accept the minutes as presented and Emily Law seconded the motion. The minutes for October were approved by acclamation.
 +
# President’s Report
 +
#* Executive Director update – Erin Robinson was selected as the new Foundation for Earth Science Executive Director
 +
#* Budget – ESIP is developing a budget that will be compatible with FES. This will be on the agenda for the next few meetings. 
 +
#* Fed/Foundation MOU – This was put on hold until the ED was finalized. It is desirable to move forward and Bruce Caron, C&B chair, is securing an independent legal review. This will be an open process.
 +
#* Group on Earth Observations 11th Plenary – Peter will send longer set of notes. GEO just finished it’s 10th year and just completed it’s fifth evaluation (ESIP look at how GEO evaluated). The results of AIP-7 were shared. Based on AIP-7’s progress, Peter invited some of the GEO people to ESIP to share. One emerging area is Data management principles. GEO is developing a strategic plan that will be available soon. This update includes modifications to governance and the participating organization are moving toward partnership model.
 +
#* Sustain and recognize ESIP members – Peter invited the leadership to the breakfast at the Winter Meeting, including the ExCom, Cluster and Working Group chairs and Student Fellows. Date TBD.
 +
# Staff Report
 +
#* Winter Meeting Update – Erin shared the agenda and noted that we are running through the entire day. Early registration will end Dec. 15. We have confirmed Joseph Fiksel and Rick Driggers as plenary speakers. Still working to confirm final plenary speakers. Reminded ExCom to book travel.
 +
#* WSSSPE – I attended the Working Group for Sustainable Science Software Practices and Experiences. With Bob Downs, Ethan Davis, Nic Weber and Chris Lenhardt, we published a paper that was presented.
 +
# Committee Reports
 +
#* C&B – Inactive membership change ready for vote. The vote will start Dec. 3
 +
#* Data Stewardship –
 +
#** Eos article on PROV-ES context standard is in final stages. 
 +
#** Lots of winter meeting activity. (1) Dynamic Citation workshop following up on work that has been going on in Europe through RDA. (2) Defining Data Publication led by Nancy Ritchey. Looking for use cases and commonalities to define for publishers.
 +
#* Education – Erin reported for Roberta that through ESIP sponsorship of NESTA and ESIP collaboration with NESTA, there have been fall workshops sharing ESIP member resources.
 +
#* Finance – The committee met and reviewed budgets submitted from 1 committee and three working groups. Comments have been conveyed to group. Few procedural notes: (1) The committee asked the group submitting budgets to use the template; (2) Ask for specific details regarding travel, to the extent possible. Committee didn’t feel like requesting block funding was appropriate.
 +
#* Nominations Committee – Denise Hills is the new chair of the nomination committee. Denise reported that the group solicited nominations and have 1 nominee for each position. Still accepting nominations through Dec. 3. Denise encouraged anyone interested to nominate or self-nominate.
 +
#* Partnership – Tyler reported that the  30-day comment period is ending. (iPlant follow-up).
 +
#* Products & Services – Erin reported for Christine that the Testbed Configuration Board met and reviewed seven projects and funded four with one optional. 
 +
#* IT&I – Erin reported for Matt Austin on the most recent Rant/Rave with Chris Jenkins as a presenter. The next call in Dec will be partnering with P&S showcasing the FUNding Friday and Spring Testbed awards.
 +
#* Type Rep Reports
 +
#** Type I – Sara reported that many Type Is at SciDataCon. ESIP was well-represented.
 +
#** Type II – No report.
 +
#** Type III – Margaret mentioned the GOES-R launch (March 2016). There will be something in the Education realm and committed to have ESIP involved. There will be a workshop.
 +
# Other Business?
 +
#* Council for Data Facilities will have a 1-day meeting adjacent to ESIP
 +
 
 +
The meeting adjourned at 3:58 ET.

Revision as of 07:36, February 5, 2015


November Excom Call - 2014-11-24, 3 ET

Participants

  • Adam Shepherd
  • Anne Wilson
  • Beth Huffer
  • Bill Teng*
  • Bruce Caron*
  • Chris Lenhardt
  • Denise Hills*
  • Ed Armstrong
  • Emily Law*
  • Erin Robinson
  • Ken Keiser *
  • Matt Austin*
  • Peter Fox*
  • Sara Graves*
  • Thomas Huang
  • Margaret Mooney*
  • Tom Narock
  • Tyler Stevens*

Strategic Plan Discussion:

Emily Law shared the ESIP 2015-2020 Strategic Plan Roadmap document. She reviewed the process that led to the creation of the roadmap. Starting in Spring 2014, we polled the ESIP Assembly on goals for the strategic plan – continuing the goals and suggesting new goals. At the ESIP Summer Meeting, we had flip charts posted with each goal and we asked meeting attendees to post ideas on reaching goals. Emily synthesized all the information into the roadmap document adding metrics, and beginning to assign ideas to collaboration areas. With this background she opened up to discussion and asked chairs of all groups to review these assignments and make sure that these are appropriate.

Qs:

  • Peter reminded the group that this is a two way street – if your group isn’t listed or if you are doing work that fits under the group, so
  • Ed Armstrong asked for clarification on some definition and where to comment?
    • Use comment feature
  • Chris Lenhardt – Can we prioritize goals? Suggested adding +
  • Please edit/add/update and post comments. Follow-up with Emily, Peter or Erin is welcome.

Executive Committee Business

  1. Approval of October Minutes – Sara 2nd – Emily, Minutes approved by acclimation
    Sara Graves motioned to accept the minutes as presented and Emily Law seconded the motion. The minutes for October were approved by acclamation.
  2. President’s Report
    • Executive Director update – Erin Robinson was selected as the new Foundation for Earth Science Executive Director
    • Budget – ESIP is developing a budget that will be compatible with FES. This will be on the agenda for the next few meetings.
    • Fed/Foundation MOU – This was put on hold until the ED was finalized. It is desirable to move forward and Bruce Caron, C&B chair, is securing an independent legal review. This will be an open process.
    • Group on Earth Observations 11th Plenary – Peter will send longer set of notes. GEO just finished it’s 10th year and just completed it’s fifth evaluation (ESIP look at how GEO evaluated). The results of AIP-7 were shared. Based on AIP-7’s progress, Peter invited some of the GEO people to ESIP to share. One emerging area is Data management principles. GEO is developing a strategic plan that will be available soon. This update includes modifications to governance and the participating organization are moving toward partnership model.
    • Sustain and recognize ESIP members – Peter invited the leadership to the breakfast at the Winter Meeting, including the ExCom, Cluster and Working Group chairs and Student Fellows. Date TBD.
  3. Staff Report
    • Winter Meeting Update – Erin shared the agenda and noted that we are running through the entire day. Early registration will end Dec. 15. We have confirmed Joseph Fiksel and Rick Driggers as plenary speakers. Still working to confirm final plenary speakers. Reminded ExCom to book travel.
    • WSSSPE – I attended the Working Group for Sustainable Science Software Practices and Experiences. With Bob Downs, Ethan Davis, Nic Weber and Chris Lenhardt, we published a paper that was presented.
  4. Committee Reports
    • C&B – Inactive membership change ready for vote. The vote will start Dec. 3
    • Data Stewardship –
      • Eos article on PROV-ES context standard is in final stages.
      • Lots of winter meeting activity. (1) Dynamic Citation workshop following up on work that has been going on in Europe through RDA. (2) Defining Data Publication led by Nancy Ritchey. Looking for use cases and commonalities to define for publishers.
    • Education – Erin reported for Roberta that through ESIP sponsorship of NESTA and ESIP collaboration with NESTA, there have been fall workshops sharing ESIP member resources.
    • Finance – The committee met and reviewed budgets submitted from 1 committee and three working groups. Comments have been conveyed to group. Few procedural notes: (1) The committee asked the group submitting budgets to use the template; (2) Ask for specific details regarding travel, to the extent possible. Committee didn’t feel like requesting block funding was appropriate.
    • Nominations Committee – Denise Hills is the new chair of the nomination committee. Denise reported that the group solicited nominations and have 1 nominee for each position. Still accepting nominations through Dec. 3. Denise encouraged anyone interested to nominate or self-nominate.
    • Partnership – Tyler reported that the 30-day comment period is ending. (iPlant follow-up).
    • Products & Services – Erin reported for Christine that the Testbed Configuration Board met and reviewed seven projects and funded four with one optional.
    • IT&I – Erin reported for Matt Austin on the most recent Rant/Rave with Chris Jenkins as a presenter. The next call in Dec will be partnering with P&S showcasing the FUNding Friday and Spring Testbed awards.
    • Type Rep Reports
      • Type I – Sara reported that many Type Is at SciDataCon. ESIP was well-represented.
      • Type II – No report.
      • Type III – Margaret mentioned the GOES-R launch (March 2016). There will be something in the Education realm and committed to have ESIP involved. There will be a workshop.
  5. Other Business?
    • Council for Data Facilities will have a 1-day meeting adjacent to ESIP

The meeting adjourned at 3:58 ET.