Difference between revisions of "Draft Excom Minutes"

Revision as of 18:32, April 10, 2014

Participants: Peter Fox, Sara Graves, Bruce Caron, Tyler Stevens, Ken Keiser, Christine White, Matt Austin, Emily Law, Curt Tilmes, Bill Teng, Roberta Johnson, Chuck Hutchinson, Erin Robinson

Approval of March Minutes
Sara Graves motioned to accept the minutes as presented and Emily Law seconded the motion. The minutes were approved by acclamation.
President's Report - Peter Fox
ESIP Updates - ESIP leaders are moving forward the next ESIP strategic plan (Emily Law), Nomination committee (Bruce Caron) and funding eligibility (Bill Teng) and would report during this call.

Executive Director Transition - Working with Karl to get an update out to ESIP-all. Peter is sitting on the search committee, which includes input into job description and interview process.

ESIP Federation/ Foundation for Earth Science MOU - The transition is a good time to review the MOU and specific conditions.
Staff Report - Erin Robinson & Chuck Hutchinson
- Summer Meeting Update - Erin reported that the summer meeting planning is on track. We have 19 sessions submitted so far. She will have a draft agenda at the next meeting and registration will go live at the end of April. A call for plenary speaker ideas around the topic of software sustainability was made.
- ESIP 1-pager was shared as an informational item in follow-up from last month's call. Matt Austin is sending this in his emails about IT&I rants/raves.
- Transition - Chuck reported that both search and transition committees have met. They are working together on a job description. The search committee has put together a timeline and hopes to fill the position within six months of posting the job. These groups will also work on regular communication with the larger community.
  - What will Excom's involvement be? Peter is on the committee. Chuck and Peter are open to other ideas.
Committee Reports
- Strategic Plan - Emily Law reported that the group will (1) incorporate the 2009 Strategic Plan and 2020 vision pillars from mid-course review into the 2015-2020 Strategic Plan (2) Capture the status of actions and progress and will present this next month to Excom and (3) create actionable tasks for the goals. The strategic plan will engage the entire ESIP leadership - both Excom and Work Group/Cluster leads. Depending on need, the group may convene in August for a strategic plan retreat. Erin will also put together a timeline for the strategic plan process for our next meeting.
- Ficom - Bill Teng reached out to the Ficom group and they will be having a telecon to discuss funding criteria in the next month.
- Partnership - Tyler Stevens reported that Partnership met on Monday to review applications and their 2014 plan. Of the 8 submitted, 5 were fine with no additional modifications and Erin was following up with the other 3 for more details. The group is working on a welcome packet for new members and membership criteria and will report on both of those things in May.
- C&B - Bruce Caron reported that the tiger team is in place for the nomination committee and they have a discussion page going on the wiki.
- Data Stewardship - Erin reported for Ruth that the group still has two papers in process. They have submitted two sessions for the summer meeting. The Data Study group will meet with members of BRDI on Monday to discuss how this project will move forward.
- Education - Roberta Johnson reported that NESTA had 14 events and saw 1200 teachers at NSTA this week. ESIP is part of the fall NSTA meeting, so will be great for exposure. The Ed. committee is planning an ESIP Summer Session to connect teachers to data providers and get data into the classroom.
- IT&I - Erin reported that last week's rant/rave was from John Evans, GST on Drones, mesonets and cubesats for disasters. Emily shared with the Disaster cluster and the session was well-attended.
- Products & Services - Christine reported that the ESIP Testbed - Call for proposals is out. It has generated some ideas and there are two weeks left. There will be two calls a year moving forward, one that closes 4/30 and the other 9/30. The group will meet this month to talk about FUNding Friday revisions and will report back in May.
Other Business
- Curt Tilmes is now our new NASA rep, replacing Steve Berrick.
- Erin put out a request for ESIP Member Highlights.
- Future Agenda topics -please add to the wiki
  - WDS
  - Governance

The meeting adjourned at 3:59.

@@ Line 11: / Line 11: @@
 #* [http://wiki.esipfed.org/images/3/3d/ESIP_1-pager_general_0314_v1.pdf ESIP 1-pager] was shared as an informational item in follow-up from last month's call. Matt Austin is sending this in his emails about IT&I rants/raves.
 #* Transition - Chuck reported that both search and transition committees have met. They are working together on a job description. The search committee has put together a timeline and hopes to fill the position within six months of posting the job. These groups will also work on regular communication with the larger community.
-#: What will Excom's involvement be? Peter is on the committee. Chuck and Peter are open to other ideas.
+#** What will Excom's involvement be? Peter is on the committee. Chuck and Peter are open to other ideas.
 # Committee Reports
-#* Strategic Plan - Emily Law
+#* Strategic Plan - Emily Law reported that the group will (1) incorporate the 2009 Strategic Plan and 2020 vision pillars from mid-course review into the 2015-2020 Strategic Plan (2) Capture the status of actions and progress and will present this next month to Excom and (3) create actionable tasks for the goals. The strategic plan will engage the entire ESIP leadership - both Excom and Work Group/Cluster leads. Depending on need, the group may convene in August for a strategic plan retreat. Erin will also put together a timeline for the strategic plan process for our next meeting.
+#* Ficom - Bill Teng reached out to the Ficom group and they will be having a telecon to discuss funding criteria in the next month.
-#* [http://testbed.esipfed.org ESIP Testbed] - Call for proposals
+#* Partnership - Tyler Stevens reported that Partnership met on Monday to review applications and their 2014 plan. Of the 8 submitted, 5 were fine with no additional modifications and Erin was following up with the other 3 for more details. The group is working on a welcome packet for new members and membership criteria and will report on both of those things in May.
+#* C&B - Bruce Caron reported that the tiger team is in place for the nomination committee and they have a [[Nomination_Committee_Discussion|discussion page]] going on the wiki.
+#* Data Stewardship - Erin reported for Ruth that the group still has two papers in process. They have submitted two sessions for the summer meeting. The Data Study group will meet with members of BRDI on Monday to discuss how this project will move forward.
+#* Education - Roberta Johnson reported that NESTA had 14 events and saw 1200 teachers at NSTA this week. ESIP is part of the fall NSTA meeting, so will be great for exposure. The Ed. committee is planning an ESIP Summer Session to connect teachers to data providers and get data into the classroom.
+#* IT&I - Erin reported that last week's rant/rave was from John Evans, GST on Drones, mesonets and cubesats for disasters. Emily shared with the Disaster cluster and the session was well-attended.
+#* Products & Services - Christine reported that the  [http://testbed.esipfed.org ESIP Testbed] - Call for proposals is out. It has generated some ideas and there are two weeks left. There will be two calls a year moving forward, one that closes  4/30 and the other 9/30. The group will meet this month to talk about FUNding Friday revisions and will report back in May.
 # Other Business
+#* Curt Tilmes is now our new NASA rep, replacing Steve Berrick.
+#* Erin put out a request for ESIP Member Highlights.
+#* Future Agenda topics -please add to the wiki
+#** WDS
+#** Governance
-# Approval of [[Draft Excom Minutes| February Minutes]]
+The meeting adjourned at 3:59.
-# Force11 [http://www.force11.org/datacitation| Data Citation Principles]
-#: Ruth Duerr presented to the group on the finalized Force 11 Data Citation Principles. Force 11 is now looking for groups to sign on and endorse these principles. The principles are at a very high level. Ruth worked with the committee that drafted these principles and there isn't anything that doesn't align with our own Data Citation Guidelines. Ruth suggested that ESIP endorse the Force 11 principles. There is a precedent for endorsement. ESIP endorsed the [http://www.egy.org/ Electronic Geophysical Year]. The group felt it would be beneficial if the Force 11 Data Citation Principles linked back to the ESIP Data Citation Guidelines if ESIP endorses. Ruth will follow-up with Force 11 to see about linking up. The next steps are to share the Force 11 principles with the ESIP Assembly and then vote on endorsement.
-# President's Report
-#* Federation Strategic Plan update - working with Erin and Carol, we are kicking off development of a new strategic plan. Emily Law will be taking the lead.
-#* Nomination Committee - Peter reported that he's asked Bruce Caron, C&B Chair, to lead a task force for developing a nomination committee
-#* Funding ESIP Collaboration Areas - Peter has asked for Bill Teng, Ficom chair, to take the lead reviewing the eligibility of different types of ESIP groups to request funding.
-#* Climate Data Initiative - The White House Office of Science and Technology Policy (OSTP) and Committee on Environmental Quality are having a Climate Data Initiative briefing. Peter is unable to attend, but ESIP will be represented by Stefan Falke. Brian Wee will represent the Foundation for Earth Science. Peter will report on outcomes at the next meeting.
-#* Executive Director - Peter informed the ExCom that Carol has submitted her resignation to the Foundation board, effective March 31. Carol expressed her gratitude for the time with the ESIP Federation. The group wished her well. Karl, Foundation board chair and Peter met with ESIP's primary sponsors at NASA and NOAA last week. Both NASA and NOAA wished Carol the best and didn't have many questions about the transition. The Foundation board will meet next week to discuss the next steps. Peter will keep the ExCom informed as the transition proceeds.  It was also suggested that the group review the [[Media:FedFOUND_MOUfinalAPPROVED.pdf|MOU between the Federation and the Foundation]].
-# Staff Report
-#* Carol reported that she has been working on the transition, shipping the storage unit to Erin
-#* ESIP 202
-#: Erin reported that ESIP 202 was delivered Feb. 27 with 8 participants ([https://drive.google.com/file/d/0B7DAFB2BsbfRb0dmUXNOZHJtV0k/edit?usp=sharing Leadership folder and ppts slides], [https://esipfed.webex.com/esipfed/ldr.php?RCID=d2f00b53916af4b2fc846b7431772bf4 Recording of the 202 Call]) . The group covered process and logistics - common ESIP questions and details of the ESIP platform for collaboration - ESIP Commons, wiki workspace and WebEx. It was suggested that a follow-up call for Summer session conveners. It also was suggested that this is a useful way to get new members engaged. We may also in future years deliver ESIP 202 in person at future Winter Meetings.
-#* [http://commons.esipfed.org/2014SummerMeeting Summer Meeting Update] - call for sessions
-#: Erin reported that the Visioneers met for the last time. The Excom has established the theme and the call for sessions is out. Sessions are due by 4/13 (now: 4/20). Visioneers talked about evening events - one night will have a Jam session and we'll also We will be reviewing the FUNding Friday Guidelines. Finally, we're looking for plenary speaker suggestion.
-#* Summer Meeting 2015 -
-#: Erin reported that she has a proposal in hand within our budget. The one caveat is that they don't do federal per diem and the room rate includes all meals. We can put a hold on the space and continue to look. The group will revisit this next month
-# Committee Reports
-#* Finance Committee - Bill Teng reiterated the review of collaboration area funding
-#* Partnership Committee - Tyler Stevens reported that the group has 7 applications so far. The group will meet to review and will look at the strategic plan.
-#* Constitution & Bylaws - Bruce Caron reported they are still working on same things -language to regularize quorum, retire long-term inactive members and now nominations committee. Bruce requested that if anyone was interested in being one of the three at large members send him an email.
-#* Data Stewardship - Ruth Duerr reported still waiting on paper review; She also noted that RDA Data Citation working group contacted her. They would like to work with ESIP to test their proposed machine-citeable emails.
-#* Education - Roberta Johnson didn't have progress to report.
-#* IT & I - Matt Austin reported that the monthly Rant & Rave was last week from NOAA Fisheries. Matt requested a 1-pager on ESIP for use in the announcements. '''[[Media:ESIP_1-pager_general_0314.pdf | ESIP 1-pager]]
-#* Type Rep Reports - Sara Grave reported that Paul Uhlir, NAS had mentioned the Data Study in BRDI. Ken Keiser updated the membership list for Type II and sent out an update to communicate to the group. Margaret Mooney had nothing to report, but she will solicit feedback on Force 11 proposal.
-# Other Business
-#* Information - Emily Law briefed the group on the IT/FOSS EarthCube Assembly Workshop. It was a good meeting and many conversations included how to leverage ESIP within EarthCube. Bruce added that a few Summer Meeting sessions from this meeting.
-#* Peter reminded the group about future agenda topics.
-The meeting adjourned at 2:01.