Difference between revisions of "Draft Excom Minutes"

Revision as of 07:39, October 7, 2011

ESIP Federation Executive Committee, September 8, 2011

Attendees: Chris Lenhardt, Bruce Caron, Karl Benedict, Ken Keiser, Rob Raskin, Chuck Hutchinson, Annette Schloss, Ruth Duerr (Guest), Stefan Falke, Steve Berrick, Erin Robinson, Carol Meyer

The meeting was called to order by President Chris Lenhardt at 2:05 pm EDT. 1. Adoption of Minutes as amended - Chris moves; Karl second; Amended to change actions to be specific: "them" – to ESIP Fellows and 2nd action also needs "them" changed. 3. Data Stewardship Sharing Principles – Assembly asked ExCom to look at these and make a decision. C&B determined better placed to review guidelines. Ruth on call to id things that need specific attention; Some angst about federation getting involved since many orgs already have own guidelines. Ruth: Tech difficulties due to format. Not all items have #s and not clear which items were subsidiary to other items. Some groups (commercial) suggested that federation do this to add credibility. Section 2 – value add providers had most comments. Chris: Discussion recall that it was proscriptive or recommendation Ruth – Never intended to be binding or restrictive. Annette – Name change -> guidelines? Chris – ESIP should have guidelines doc – yes/no then C&B can evaluate this doc if it’s a yes. Karl – Is important statement to make given data-centric nature. Chris – agrees. Stefan – important as well. Strengthened if it was augmented through exemplars –reference implementation or examples. Chris – work back to clusters to annotate this tying resources and examples together. Steve Berrick – Version pushed to public website. Opportunity for other groups to reference. Need way to cite and push to website. Chris – official thing on website valuable for reputation. Karl – periodic bake-out version of this very useful. Carol – preserve this in ESIP Commons.
Action: ExCom decided that the Data Sharing Guidelines are useful and referred to C&B for next steps. 2. Report from DC Meetings

USDA – met Anne Bartusca, Jill Aubern – working on areas related to sustainability and looking at data standards and interoperability; Also life cycle analysis; Follow-up to encourage winter meeting participation. Potential for collaborations w/ watershed data; Curious about engagements with GEO. Applied areas – forest management; agg tied to water and back to NASA applied science. Facilitating connections.
NSF – Good meeting with Cliff Jacobs. Knowledge mgmt system is of interest. ESIP has been mentioned in EarthCube. Cliff suggested that they are getting pushback b/c approach to EarthCube is unsettling that it is open. Recognize key groups that need to be involved and ESIP Is one of those. ESIP is potential place to have discussions and coordination. NSF will post white papers soon. Charretts are Nov. 1-4. Fund EAGER awards. May 2012 would bring groups together to launch the program – 10 year program 100 mill in infrastructure – 10 years there will be better infrastructure

Getting away from competition. Not swayed by current fiscal climate Rob – Concern – take $ away from existing elements. How onboard are the rest of geosciences? Chris Viewing as experiment; Carol – Challenged Cliff on language. NSF interested in understanding how it works with NASA; Martha on inter-agency for data and aware of efforts. No archives and trying to address things – not sure they want to archive.

NOAA TPIO – Jeff deLaBeaujardiere, Lewis Mcculloch, Matt Austin – NOAA has a new grant that links OpenDap and Unidata; DARWG connections; Data Doc initiative
NOAA NESDIS Meeting: Met with Patrica Huff and Nina Jackson. They gave lay of land; Chris/Carol Looking to brief upper level NOAA Mgmt; Need justification for budget. Working to minimize cuts.
NASA (Applied Sciences) – Met with Lawrence Friedl and discussed the Evaluation workshop at the upcoming Winter Meeting.
CDI meeting – Met Kevin Galliger at the CDI meeting and gave him a 1 page document on ESIP. He was excited to get involved and couldn't see any reason USGS/CDI would not to participate.

4. Update on Partner Recognition –
Current have Martha Maiden and Falkenburg Awards to recognize lifetime career achievements and early career achievements.
New suggested awards:

President’s award – significant contributions from previous year
Organization recognition – best collaboration

Discussion: Could give multiple awards; structure flexible; not a laundry list to diminish work. Group awards may diminish effort.
Action – Annette will update award sent to group to incorporate obs/comments and ExCom will make formal recommendation thumbs up/down and then solicit noms in Oct.
5. General Information:

New Partners – Four new ESIP members; All welcomed; engaged… A next class for the fall.
Moore Foundation – Telecon last week on Data Intensive Science. Great opportunity; like what ESIP does as potential inputers to engage. Expecting a lot from us – kicking around focused ESIP suggestions. Mention ESIP. Moore Project manager put in touch with similar domain. Could we package the lessons learned – could it be sold?
Winter Meeting – Visioneers meeting next week. Talking theme/process for abstracts/speakers

6. Other Business

Ken – Submitted RFP for testbed and expecting responses; Putting together configuration board – reps from areas of ESIP; Bigger than P&S. Don’t know how to move ahead creating that. Time sensitive. Semantic it&I, discovery, stewardship, IQ, admin
ESA Meeting – anything could make use of? Eco could make a difference and be proactive in… Ask for evangalism from others group.

The meeting adjourned at 3:12 EDT.

@@ Line 1: / Line 1: @@
-'''ESIP Federation Executive Committee, August 11, 2011'''
+'''ESIP Federation Executive Committee, September 8, 2011'''
-Attendees:  Chris Lenhardt;   Bruce Caron; Carol Meyer;  Erin Robinson; Rob Raskin; Nette Labelle-Hamer; Annette Schloss; Ken Keiser; Steve Berrick; Patricia Huff
+Attendees:  Chris Lenhardt, Bruce Caron, Karl Benedict, Ken Keiser, Rob Raskin, Chuck Hutchinson, Annette Schloss, Ruth Duerr (Guest), Stefan Falke, Steve Berrick, Erin Robinson, Carol Meyer
 The meeting was called to order by President Chris Lenhardt at 2:05 pm EDT.
-:1. Adoption of [[Draft_Excom_Minutes| Minutes]]
+. Adoption of Minutes as amended - Chris moves; Karl second;
-:: Annette Schloss moved to adopt the minutes as drafted and Steve Berrick seconded the motion. The minutes were approved by unanimous consent.
+Amended to change actions to be specific:  "them" – to ESIP Fellows and 2nd action also needs "them" changed.
-:2. Post-Summer Meeting Debrief
+. [http://wiki.esipfed.org/index.php/Interagency_Data_Stewardship/Principles Data Stewardship Sharing Principles] – Assembly asked ExCom to look at these and make a decision. C&B determined better placed to review guidelines. Ruth on call to id things that need specific attention; Some angst about federation getting involved since many orgs already have own guidelines.
-::*New Clusters - Three new collaboration groups formed Cloud Computing and CF Conventions are new clusters. IT&I decided to form a Drupal work group. Point of clarification, by Rob Raskin, clusters don't need approval, but clusters must tell the vice president that they have formed. Chris expressed potential concern of spreading too thin with too many clusters. Carol said that these new clusters were providing leadership opportunities for members that have not been as engaged previously, supporting our hope to engage more members and diversify. Ken asked what the life cycle of a cluster is? Clusters either become inactive or they evolve to workgroups/committees.
+Ruth: Tech difficulties due to format. Not all items have #s and not clear which items were subsidiary to other items. Some groups (commercial) suggested that federation do this to add credibility. Section 2 – value add providers had most comments.
-::*Student Fellows - Erin gave the student fellow update. Fellows seemed to enjoy the meeting and were active participants throughout the meeting. The fellows will have a call in the next few weeks. The call will be a debrief of the meeting, discussion of winter meeting opportunities and will also spend part of the time discussing how they can become more involved in their groups. <br>
+Chris: Discussion recall that it was proscriptive or recommendation
-ACTION: Erin report back on any meeting feedback/general feedback on how ESIP could better support the student fellows.
+Ruth – Never intended to be binding or restrictive.
-::*Meeting Report - Carol and Erin will be writing up a white paper to capture meeting outcomes. The paper will be available before Winter Meeting. This report is one of the types of items that will be published in the ESIP Commons
+Annette – Name change -> guidelines?
-;;*Skolr - Bruce Caron reported that the initial beta test of Skolr, digital poster service, was a success. Meeting attendees liked the poster slideshow by the registration desk, giving the posters more visibility. Moving forward this will be another way to engage virtual participation because people will be able to look at posters even if not at the meeting.
+Chris – ESIP should have guidelines doc – yes/no then C&B can evaluate this doc if it’s a yes.
-:3. Retreat Report & Next Steps - Chris gave overview of retreat. It was a 2.5 day meeting to undertake a mid-course review of the current strategic plan and how it aligns with the many  interesting opportunities facing ESIP today. The outcome was a set of vision pillars - where we want to be in 5-10 years (or sooner). There was also discussion related to how the ESIP Federation should grow, organically (as it has in the past) or more target/strategic. Chris reviewed the vision pillars with the group and the action items/next steps for the coming 6 months to a year. This review was also an invitation for members of ExCom to participate in these activities. ExCom reviewed the document and modified the language slightly.<br>
+Karl – Is important statement to make given data-centric nature. Chris – agrees. Stefan – important as well. Strengthened if it was augmented through exemplars –reference implementation or examples. Chris – work back to clusters to annotate this tying resources and examples together. Steve Berrick – Version pushed to public website. Opportunity for other groups to reference. Need way to cite and push to website. Chris – official thing on website valuable for reputation. Karl – periodic bake-out version of this very useful. Carol – preserve this in ESIP Commons. <br>
-ACTION: Carol will revise report out will go back to the retreat team for final approval/sign-off.
+Action: ExCom decided that the Data Sharing Guidelines are useful and referred to C&B for next steps.
-:4. Committee Reports
+. Report from DC Meetings
-::*Constitution and Bylaws - Rob Raskin gave the C&B update. C&B met at the summer meeting during 2 interactive sessions. There are 9 proposed changes to be made. This will be a two part process: (1) for those that do not need much/any discussion there will be an electronic vote; (2) for the parts that need more discussion, those will be discussed and voted on at the winter meeting.
+* USDA – met Anne Bartusca, Jill Aubern – working on areas related to sustainability and looking at data standards and interoperability; Also life cycle analysis; Follow-up to encourage winter meeting participation. Potential for collaborations w/ watershed data; Curious about engagements with GEO. Applied areas – forest management; agg tied to water and back to NASA applied science. Facilitating connections.
-::*Partnership - Annette Schloss gave the Partnership update. Partnership met with Student Fellows at a breakfast during the summer meeting. The Partnership committee is coordinating a session at the winter meeting with the Fellows. They are also working on spinning off a student cluster. Finally, Partnership is looking to define a new membership type for 'associate members' that would support individuals.
+* NSF – Good meeting with Cliff Jacobs. Knowledge mgmt system is of interest. ESIP has been mentioned in EarthCube. Cliff suggested that they are getting pushback b/c approach to EarthCube is unsettling that it is open. Recognize key groups that need to be involved and ESIP Is one of those. ESIP is potential place to have discussions and coordination. NSF will post white papers soon. Charretts are Nov. 1-4. Fund EAGER awards. May 2012 would bring groups together to launch the program – 10 year program 100 mill in infrastructure – 10 years there will be better infrastructure
-:5. Winter Meeting Planning
+Getting away from competition. Not swayed by current fiscal climate
-::*Visioneers - Visioneers will have their first call Aug. 22.
+Rob – Concern – take $ away from existing elements. How onboard are the rest of geosciences?
-::*Program Committee - The program committee is a new committee that will be made of the type reps in order to sort through session proposals and ensure a solid program that keeps us within the venue's capacity. This will need to be communicated to members quickly because it will take some time to get sessions, review and set up the agenda.
+Chris Viewing as experiment;
-:6. Other Business
+Carol – Challenged Cliff on language. NSF interested in understanding how it works with NASA; Martha on inter-agency for data and aware of efforts. No archives and trying to address things – not sure they want to archive.
-::*Reminders (Committee Budgets, Vote) - Budgets are due the end of August. FiCom will have a meeting early in September and so will the Board. If you have not voted in the partnership election, please vote.
+* NOAA TPIO – Jeff deLaBeaujardiere, Lewis Mcculloch, Matt Austin – NOAA has a new grant that links OpenDap and Unidata; DARWG connections; Data Doc initiative
+* NOAA NESDIS Meeting: Met with Patrica Huff and Nina Jackson. They gave lay of land; Chris/Carol Looking to brief upper level NOAA Mgmt; Need justification for budget. Working to minimize cuts.
+* NASA (Applied Sciences) – Met with Lawrence Friedl and discussed the Evaluation workshop at the upcoming Winter Meeting.
+* CDI meeting – Met Kevin Galliger at the CDI meeting and gave him a 1 page document on ESIP. He was excited to get involved and couldn't see any reason USGS/CDI would not to participate.
+. Update on Partner Recognition –<br>
+Current have Martha Maiden and Falkenburg Awards to recognize lifetime career achievements and early career achievements.<br>
+New suggested awards:
+* President’s award – significant contributions from previous year
+* Organization recognition – best collaboration
+Discussion: Could give multiple awards; structure flexible; not a laundry list to diminish work. Group awards may diminish effort.<br>
+Action – Annette will update award sent to group to incorporate obs/comments and ExCom will make formal recommendation thumbs up/down and then solicit noms in Oct. <br>
+. General Information:
+* New Partners – Four new ESIP members; All welcomed; engaged… A next class for the fall.
+* Moore Foundation – Telecon last week on Data Intensive Science. Great opportunity; like what ESIP does as potential inputers to engage. Expecting a lot from us – kicking around focused ESIP suggestions. Mention ESIP. Moore Project manager put in touch with similar domain. Could we package the lessons learned – could it be sold?
+* Winter Meeting – Visioneers meeting next week. Talking theme/process for abstracts/speakers
+. Other Business<br>
+* Ken – Submitted RFP for testbed and expecting responses; Putting together configuration board – reps from areas of ESIP; Bigger than P&S. Don’t know how to move ahead creating that. Time sensitive. Semantic it&I, discovery, stewardship, IQ, admin
+* ESA Meeting – anything could make use of? Eco could make a difference and be proactive in… Ask for evangalism from others group.
 <br>
-The meeting adjourned at 3:04 EDT.
+The meeting adjourned at 3:12 EDT.
 <br>