Difference between revisions of "Draft Excom Minutes"

Revision as of 13:47, December 9, 2010

ESIP Federation Executive Committee, November 16, 2010

Attendees: Jim Frew; Carol Meyer; Rob Raskin; Erin Robinson; Marilyn Kaminski; Karl Benedict; Patricia; Annette Schloss;

The meeting was called to order by Chairman Jim Frew at 2:17 pm EST.

1. Winter Meeting Planning Update
Early registration ended last week and ended with 139 participants. Also nailed down most of speakers. Erin is working on getting abstracts and tech needs for sessions. Need to look at session overlap issues. A question to the survey will be 'what did you not get to do at this meeting that you wanted to do?'. Business meeting agenda is almost finished. Working to establish quorum and will have dial-in capability as well.

Karl Benedict - AGU has meeting space at DuPont Circle in D.C.

Multi-track problem - Karl: more people (group discount); rob: not a good idea to limit tracks in the future; frew: tease out dependencies

Action items:

2. Executive Director Report

Nomination process is ongoing for election - FiCom, C&B, ... need nominations
- Important to bring in new faces
Partnership Election - 2x votes in place, need double that
- Using google docs
Website update - there are some issues and will need to spend $ to get it righted. Site wasn't built with modules, but much was hardcoded. Doing a clean re-install and getting bids from drupal developers.

3. Proposal Repeal - Rob Raskin

Bylaw repeal important to convey that the environment is different, but we have a much more diverse group. Hampered since we can't remove a member without unanimous consent. Just remove the paragraph. No replacement text will be proposed. Membership is voluntary, so if they don't like something they can leave.
C&B agrees this is positive
Rob: Need mechanism for electronic debate
Carol: Do we put this as an item on agenda for business meeting
- Frew: Yes, and invite comment
Annette: Will partner type changes be on agenda?
- Carol: Yes

Action Items:

Add repeal to agenda

4. Adoption of Minutes A motion to adopt the revised minutes was offered by Patricia and seconded by Annette. Without further discussion, the minutes were approved by acclamation.

5. Other Business

Micropublishing - W/issues on ESIP site, we are going to use Google Knol. Logistics that people need google id, but not something we'd use in the long run.
- ejournal issues? Rahul: heavy weight with open journal that needs a lot of resources.
- easier mechanism to create drupal workflow with more conference style. Use existing modules that are configured to work this way.

Action Items:

Try Knol for short term
Build out drupal site in long-term

Motion to adjourn by Annette Schloss seconded by Karl Benedict. The meeting adjourned at 2:40 pm.

@@ Line 3: / Line 3: @@
 '''ESIP Federation Executive Committee, November 16, 2010'''
-Attendees:  Jim Frew; Chris Lenhardt; Carol Meyer; Margaret Mooney; Rob Raskin; Erin Robinson; Marilyn Kaminski; Michael Goodman; Steve Berrick
+Attendees:  Jim Frew; Carol Meyer; Rob Raskin; Erin Robinson; Marilyn Kaminski; Karl Benedict; Patricia; Annette Schloss;
-The meeting was called to order by Chairman Jim Frew at  2:15 pm EST.
+The meeting was called to order by Chairman Jim Frew at  2:17 pm EST.
-. Adoption of Minutes
-A motion to adopt the revised minutes was offered by Michael Goodman and seconded by Marilyn Kaminski.  Without further discussion, the minutes were approved by acclamation.
-. Executive Director Report<br>
+. Winter Meeting Planning Update <br>
-:* Erin Robinson joined our staff last week. The ExCom is asked to take a look at the website and offer their comments.  Some of the changes that are being made: single sign-on between wiki and drupal, content placement and additional functions to support community activities/projects.
+Early registration ended last week and ended with 139 participants. Also nailed down most of speakers. Erin is working on getting abstracts and tech needs for sessions. Need to look at session overlap issues. A question to the survey will be 'what did you not get to do at this meeting that you wanted to do?'. Business meeting agenda is almost finished. Working to establish quorum and will have dial-in capability as well.
-:* Seven partnership applications have been posted for comment and a vote will be held prior to the January meeting.
-:* The ESIP Federation attended the GEO Plenary in Beijing. The exhibit hall traffic was disappointing, but good connections were made with American colleagues.
-:* ESIP Federation elections are around the corner.  A call for nominations will be issued soon, look for e-mail right before/after the Thanksgiving holiday.
-Action items:
+* Karl Benedict - AGU has meeting space at DuPont Circle in D.C.
-* Michael Goodman and Carol will work to get the election process started.
-. Winter Meeting Planning Update <br>
+* Multi-track problem - Karl: more people (group discount); rob: not a good idea to limit tracks in the future; frew: tease out dependencies
-:* Breakout tracks beginning to be developed. Looking for confirmation from speakers. Registration is 15-20 people.
-:* Martha Maiden Award - 3 nominations reviewed and consensus was reached. The subcommittee (VP, plus 3 Type reps) will affirm their decision inan upcoming telecon.
 Action items:
-* e-mail list-serv about Winter Meeting registration
-* Check Martha Maiden awardee availability
+. Executive Director Report
+* Nomination process is ongoing for election - FiCom, C&B, ... need nominations
+** Important to bring in new faces
+* Partnership Election - 2x votes in place, need double that
+** Using google docs
+* Website update - there are some issues and will need to spend $ to get it righted. Site wasn't built with modules, but much was hardcoded. Doing a clean re-install and getting bids from drupal developers.
-. Partnership Committee Update
+. Proposal Repeal - Rob Raskin
-The Partnership Committee met to talk about changes to ESIP Federation governance. Type definition are useful for describing generally what members do (link to current and proposed definitions). Type 1 is clarifying language (amended: Earth Science '''and related''' datasets) to include data clearinghouses, networks. Type 3 is being broadened to include wider range of users being supported. Chris Lenhardt made a motion to report out the revised definitions to the Assembly (as amended). Rob Raskin seconded the motion. Without further discussion, the vote was passed by acclamation.
+* Bylaw repeal important to convey that the environment is different, but we have a much more diverse group. Hampered since we can't remove a member without unanimous consent. Just remove the paragraph. No replacement text will be proposed. Membership is voluntary, so if they don't like something they can leave.
+* C&B agrees this is positive
+* Rob: Need mechanism for electronic debate
+* Carol: Do we put this as an item on agenda for business meeting
+** Frew: Yes, and invite comment
+* Annette: Will partner type changes be on agenda?
+** Carol: Yes
 Action Items:
-* Need to notify Assembly and publish Business Meeting agenda by 12/6
+* Add repeal to agenda
+. Adoption of Minutes
+A motion to adopt the revised minutes was offered by Patricia  and seconded by Annette.  Without further discussion, the minutes were approved by acclamation.
 . Other Business
-Simpson amendment - Federation cannot compel its members to do anything without unanimous consent of the Assembly and direct consent of the individual partner. Unanimous consent is not 117 yes's, rather, it is asking if there are any objections to whatever item is before the Assembly.  Ask C&B's for interpretation or modification? Frew suggested deleting Bylaw 2.2.7, because unanimous consent has solved bigger issues than it has helped. Will require 2/3 majority to pass.
+* Micropublishing - W/issues on ESIP site, we are going to use Google Knol. Logistics that people need google id, but not something we'd use in the long run.
+** ejournal issues? Rahul: heavy weight with open journal that needs a lot of resources.
+** easier mechanism to create drupal workflow with more conference style. Use existing modules that are configured to work this way.
 Action Items:
-* publish business meeting agenda month before and post this issue on the agenda (by Dec. 6)
+* Try Knol for short term
-* Frew, Michael and Rob are going to meet with C&B to draft a white paper and FAQ detailing the rational for repeal of Bylaw 2.2.7.
+* Build out drupal site in long-term
-The meeting adjourned at 2:55 pm.
+Motion to adjourn by Annette Schloss seconded by Karl Benedict. The meeting adjourned at 2:40 pm.