Difference between revisions of "Draft Excom Minutes"

From Earth Science Information Partners (ESIP)
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The meeting was called to order at 2:04 PM
 
The meeting was called to order at 2:04 PM
  
1. Adoption of Minutes  
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'''Adoption of Minutes'''
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The minutes were adopted by acclimation
 
The minutes were adopted by acclimation
  
'''Website Copyright Policy - next steps'''   
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'''Website Copyright Policy - next steps'''  
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Brian discussed the changes made to the copyright policy statement after feedback from the meeting.   
 
Brian discussed the changes made to the copyright policy statement after feedback from the meeting.   
 
Chris Lenhardt asked if other open source copyrights were looked at such as Berkeley open documentation.  This wasn’t clear from the meeting notes, so any changes were based on the overall discussion.  
 
Chris Lenhardt asked if other open source copyrights were looked at such as Berkeley open documentation.  This wasn’t clear from the meeting notes, so any changes were based on the overall discussion.  
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'''IT&I Budget Review'''   
 
'''IT&I Budget Review'''   
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Karl presented the revised budget since Rahul was traveling and unable to call-in.   
 
Karl presented the revised budget since Rahul was traveling and unable to call-in.   
 
• The idea was to create a package for outreach on operability standards along with case studies that would demonstrate their value.  
 
• The idea was to create a package for outreach on operability standards along with case studies that would demonstrate their value.  
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''' Outstanding C&B/Partnership Issues'''  
 
''' Outstanding C&B/Partnership Issues'''  
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At the last few meetings quorums have been a problem.  
 
At the last few meetings quorums have been a problem.  
  
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'''Summer Meeting'''  
 
'''Summer Meeting'''  
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Carol gave a short synopsis of progress to date.
 
Carol gave a short synopsis of progress to date.
 
• Visioneers has met twice and is putting together the template
 
• Visioneers has met twice and is putting together the template
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'''Short Course for Data Stewardship - Update'''  
 
'''Short Course for Data Stewardship - Update'''  
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This is an information item.  The conversation is continuing with NOAA for doing this in the summer of 2011.  Scott Hausman has been the point person and a plan is being developed including an advisory committee.  
 
This is an information item.  The conversation is continuing with NOAA for doing this in the summer of 2011.  Scott Hausman has been the point person and a plan is being developed including an advisory committee.  
  
 
  '''Other Business'''
 
  '''Other Business'''
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NOAA has announced the new climate service.  It would be a good idea to have someone to discuss and give an overview at the meeting.  
 
NOAA has announced the new climate service.  It would be a good idea to have someone to discuss and give an overview at the meeting.  
  
 
Meeting adjourned at 3:12 PM
 
Meeting adjourned at 3:12 PM

Revision as of 11:37, March 6, 2010

Back to Executive Committee Main Page

Excom Meeting – February 11, 2010

Present: Brian Rogan Carol Meyer James Frew Marilyn Kaminski Annette Schloss Chris Lenhardt Karl Benedict Michael Goodman Patricia Huff Rob Raskin


The meeting was called to order at 2:04 PM

Adoption of Minutes

The minutes were adopted by acclimation

Website Copyright Policy - next steps


Brian discussed the changes made to the copyright policy statement after feedback from the meeting. Chris Lenhardt asked if other open source copyrights were looked at such as Berkeley open documentation. This wasn’t clear from the meeting notes, so any changes were based on the overall discussion. The consensus was that the idea is to try and take what Brian has written and make it a commonly accepted copyright framework.

Brian will “wordsmith” the policy to make it more neutral, after which it will be posted on the wiki so it can be worked on by the excom as a group. It will be in wiki text so that it can be edited before the next meeting.

IT&I Budget Review

Karl presented the revised budget since Rahul was traveling and unable to call-in. • The idea was to create a package for outreach on operability standards along with case studies that would demonstrate their value. • It is targeted at people in the federation and is also an outreach product that could be used for presentations for agency partners. • It would consist of powerpoints, handouts, etc. that would be downloadable for anyone to use. • The primary focus is as an educational package.

The point was raised that should there be a review committee before it is posted? Is it possible to have a template for individuals in order to capture the most information?

It was felt that this was a good idea to fund. It was suggested that there be a review before the product is released. It was passed by acclimation.


Outstanding C&B/Partnership Issues


At the last few meetings quorums have been a problem.

It was suggested that C&B work with the Partnership committee to come up with a better way to determine who is an active member.

It was asked if there a way to purge people from the rolls. There are currently about 70 active members but there are also issues with Voting representatives not being designated or attending.

One idea put forward would be to charge a modest amount of money which would be credited towards registration but would be an incentive to get them to the meeting.

There may be a need for a governance change. The constitution currently needs a two thirds vote to change a bylaw. The vote can also be electronic. The issue seems to be more of an attendance issue at the meetings.

Any options will go forward to the assembly after a discussion between partnership and C&B. Presently ideas are just being floated.

Carol suggested that there may be issues in the strategic plan may also need to be looked at as well.

Michael Goodman and Annette Schloss will have a brief telecon before bringing it to the two committees jointly. It is important to deal with the inactive member problem as the initial issue to resolve as a group.


Should we actively seek out new international partners? Rob Raskin reported on a meeting he attended that had a significant international attendance. His presentation was based on selling the federation, but that they felt that the federation was not welcoming to international partners.

Should we go out and recruit international members and can this be done given the needed resources such as video conferencing, telecons, etc. ?

An option might be to create a European version of ESIP. But do we need to solve our own membership issues before we can move onto an international component?

Could there be a hybrid where we could partner with a large organization ie ESA would then create their own group?

We are increasingly having international participation with the Air Quality group. This was due to participation in the Washington GEO meeting. They have had telecons and some collaborations and it seems to be working. Outreach would be a way to preach the ESIP gospel. In terms of membership and they want to join then, then we should let them do so.

There was an earlier set of outreach materials but we can develop one that we can post so that folks can make use of it for recruitment efforts.

Summer Meeting


Carol gave a short synopsis of progress to date. • Visioneers has met twice and is putting together the template • They asked for a blessing for the proposed theme “Energy and Climate”. This was passed by acclimation. • Visioneers would also like the excom to identify a few years out the summer meeting locations in order to make the process easier. This would include the dates and send out feelers to ESIP all for location ideas. • We are looking for speaker ideas to pass through Carol • There was a need to create a meeting template in order to help with pre and post meeting objectives. • Still waiting for outcomes from track leads and a report will be forthcoming as well as be able to put out a white paper.

The next visioneers meeting is on Monday. There was participation on the call from people from UT and Northrup Grumman

Short Course for Data Stewardship - Update


This is an information item. The conversation is continuing with NOAA for doing this in the summer of 2011. Scott Hausman has been the point person and a plan is being developed including an advisory committee.

Other Business


NOAA has announced the new climate service. It would be a good idea to have someone to discuss and give an overview at the meeting.

Meeting adjourned at 3:12 PM