Difference between revisions of "Draft Excom Minutes"

Revision as of 13:34, October 11, 2012

ESIP Federation Executive Committee, October 11, 2012

Participants: Karl Benedict, Stefan Falke, Ken Keiser, Chris Lenhardt, Carol Meyer, Curt Tilmes, Erin Robinson, Annette Schloss, John Scialdone, Becky Reid, Nina Jackson

Meeting called to order at 2:03 by Karl Benedict

Approval of August minutes -John Scialdone made a motion to adopt the minutes as drafted. The motion was seconded by Stefan Falke. Without discussion, the minutes were approved by acclamation.
Excom Business
- Vote on USGCRP engagement (NCANet) June Minutes http://ncanet.usgcrp.gov/ -
  - The group briefly summarized what joining means - track contribution, listed in directory of members and participate where it makes sense.
  - Annette Schloss made a motion to join NCANet. The motion was seconded by Stefan Falke. Without discussion, the group agreed to join NCANet by acclamation.
- Awards subgroup Update File:MaidenDescription-2012.docx - A reminder that the award announcement went out. Martha Maiden applications are due Oct. 31, the other award applications are due Dec. 1.
Committee Reports
- Products and Services https://docs.google.com/document/d/1WzE54AFMf-6IP1nwLBDeP-jPS2A_Nism5-vOxer3UiM/edit
  - As the P&S testbed has evolved the group has needed more structured governance. Ken has put in place an ad hoc review board that covers key expertise being developed in the testbed. The implementation of the review board has made the committee seem redundant or unnecessary. Ken proposed that the review board replace the P&S standing committee as an administrative committee. The group discussed some of the implications of this change and it is unclear if that change would be the best course. Ken will work with the Constitution and Bylaw committee on combining P&S needs without being too restrictive.
- Others?
  - Partnership - The Partnership committee met Oct. 1 and approved 6 new member applications. 1 more app to follow-up on and then the class will be 7. Partnership is planning to hold a call in Nov. to discuss what it means to be an international ESIP member and how we best serve international members.
  - FiCom will meet next week before Thursday to discuss budgets.
Other Business
- Visioneers settled on a meeting theme: "ESIP Advancing Earth Science Information: From Climate Assessment to Intelligence to Action." Sessions can be submitted through Oct. 31 to the ESIP Commons (http://commons.esipfed.org)
- ESIP is sponsoring Ignite@AGU again this year. Call for speaker is out: https://docs.google.com/a/esipfed.org/spreadsheet/viewform?formkey=dEgxYzRaNS1xM3lmdzdEUDRrNVNNWXc6MQ#gid=0

Annette Schloss made a motion to adjourn the meeting with a second by John Scialdon. The meeting adjourned at 2:50.

@@ Line 1: / Line 1: @@
-'''ESIP Federation Executive Committee, August 9, 2012'''
+'''ESIP Federation Executive Committee, October 11, 2012'''
-Participants: Karl Benedict, Steve Berrick, Stefan Falke, Ken Keiser, Chris Lenhardt, Carol Meyer, Curt Tilmes, Erin Robinson, Annette Schloss, Brian Wilson, John Scialdone, Becky Reid, Sayeed Choudhury
+Participants: Karl Benedict, Stefan Falke, Ken Keiser, Chris Lenhardt, Carol Meyer, Curt Tilmes, Erin Robinson, Annette Schloss, John Scialdone, Becky Reid, Nina Jackson
 Meeting called to order at 2:03 by Karl Benedict
-# Approval of June minutes- Brian Wilson made a motion to adopt the minutes as drafted. The motion was seconded by Steve Berrick. Without discussion, the minutes were approved by acclamation.<br>
+# Approval of [[Draft Excom Minutes| August minutes]] -John Scialdone made a motion to adopt the minutes as drafted. The motion was seconded by Stefan Falke. Without discussion, the minutes were approved by acclamation.<br>
 # Excom Business
-#* Summer Meeting Wrap Up
+#* Vote on USGCRP engagement (NCANet) [http://wiki.esipfed.org/index.php/ExCom_June_2012 June Minutes] http://ncanet.usgcrp.gov/ -
-#** Thanks to all who participated and contributed to the ESIP Summer Meeting. There were just over 200 attendees at the meeting and 30 virtual participants.The ([[Media:0712MeetingEvalSummary.pdf|Meeting Evaluation Summary]]) is available for review. 90 people responded to the survey and overall the feedback was very positive. The AV in Madison was the best we'd had. We still had a few comments on the technology as we continued to push the ESIP meeting to virtual participants. We solicited feedback on the ESIP Commons. It was well-received, there is a large group interested in continuing to beta test and many comments on issues around using it as well. Finally there was a long list of potential locations, but many wanted to come back to Madison. There was also a long list of suggested themes.
+#** The group briefly summarized what joining means - track contribution, listed in directory of members and participate where it makes sense.
-#** Regarding technology and virtual participants, Becky suggested having a third person in the room dedicated to moderating the online portion of the meeting. Karl added to this that having that person wear headphones may help with audio awareness for virtual participants. A request was made to the group that if you know of good virtual meeting best practices, let Erin know.
+#** Annette Schloss made a motion to join NCANet. The motion was seconded by Stefan Falke. Without discussion, the group agreed to join NCANet by acclamation.
-#** A few other meeting comments - many enjoyed the Innovators Among Us session. Teachers enjoyed this because if it got too technical in one talk, it was over quickly. The group also talked about how to continue to fully incorporate teachers into the meeting. The group had lots of good ideas and it was suggested to continue the discussion to the Visioneers group.
+#* Awards subgroup Update [[File:MaidenDescription-2012.docx| Maiden Description]] - A reminder that the award announcement went out. Martha Maiden applications are due Oct. 31, the other award applications are due Dec. 1.
-#* Future Summer Meeting Cycles (2013-2016) - We have been moving the meeting across the country in an East, Midwest, West. The group decided to divide the country into 4 sections: East, upper midwest, lower midwest and west. For Summer 2013 it is time to move east. Carol is in discussion with RPI in Troy, NY and will report back at the next meeting the status.
-#* FY 13 Committee Budget Requests - Carol will send out the budget request information and examples and will be accepting budget requests through Sept. 15. As a note, budgets cannot support labor, but can support product deliverables.
-#* Discussion on USGCRP pitch (NCANet) - Missed this point on the agenda and will cover in September
-#* State of the Art Documents - A request was made to all committee chairs to review their content on the wiki for potential state of art contributions. State of Art documents can be added to the Commons directly using the state of art content type.
-#* Commons Governance Update ([http://commons.esipfed.org/node/448 Session Notes]) - At the Summer Meeting there was a productive session on Commons governance. A doodle poll has been sent to the list in the room for a follow-up telecon to establish licensing, editorial board and types of content for the Commons.
-#* Awards subgroup Update - After the outstanding pool of candidates for the Martha Maiden award and the addition of two more awards last year, it became clear that ESIP needed standard review criteria for the awards. The suggested review is that the 4 members of the award committee rank applications 1,2,3...and submit privately to the chair with their reasons. The chair would collate the responses and if clear winner established, process would end there. It is not mandatory to have consensus, but dissents would be recorded. ExCom still felt like requirements were needed. Annette took the action to gather feedback on review criteria and will report back to Excom next month.
 # Committee Reports <br>
-#* C&B - Chris Lenhardt reported that C&B had a productive breakfast meeting at the Summer Meeting. Membership levels was discussed, but not yet ready to bring specific recommendations to ExCom.
+#* Products and Services https://docs.google.com/document/d/1WzE54AFMf-6IP1nwLBDeP-jPS2A_Nism5-vOxer3UiM/edit
-#* P&S - Ken Keiser shared that the Testbed portal is being migrated to Drupal 7 and will be integrated into the ESIP drupal sites with a single login. The Summer meeting brought lots of interest in new Testbed projects and also discussion about the expansion of ESIP services.
+#** As the P&S testbed has evolved the group has needed more structured governance. Ken has put in place an ad hoc review board that covers key expertise being developed in the testbed. The implementation of the review board has made the committee seem redundant or unnecessary. Ken proposed that the review board replace the P&S standing committee as an administrative committee. The group discussed some of the implications of this change and it is unclear if that change would be the best course. Ken will work with the Constitution and Bylaw committee on combining P&S needs without being too restrictive.
-#* Partnership - John Scialdone reported that we have 5 applications that have been submitted online since the last membership vote.
+#* Others?
-#* Education - Becky shared with the group that the ipad project Margaret Mooney spearheaded was a big hit with the teachers. Margaret wrote an extension to a NASA grant she already had in place to buy 30 ipads that would be loaned to the NOAA Teacher Workshop attendees for a year. The teachers shared ipad apps with each other and are collecting them into an app library. If anyone on ExCom has Earth science app recommendations, please send to Becky.
+#** Partnership - The Partnership committee met Oct. 1 and approved 6 new member applications. 1 more app to follow-up on and then the class will be 7. Partnership is planning to hold a call in Nov. to discuss what it means to be an international ESIP member and how we best serve international members.
-# Other Business - no other business.
+#** FiCom will meet next week before Thursday to discuss budgets.
+# Other Business
+#* Visioneers settled on a meeting theme: "ESIP Advancing Earth Science Information: From Climate Assessment to Intelligence to Action." Sessions can be submitted through Oct. 31 to the ESIP Commons (http://commons.esipfed.org)
+#* ESIP is sponsoring Ignite@AGU again this year. Call for speaker is out: https://docs.google.com/a/esipfed.org/spreadsheet/viewform?formkey=dEgxYzRaNS1xM3lmdzdEUDRrNVNNWXc6MQ#gid=0
-Annette Schloss made a motion to adjourn the meeting with a second by Chris Lenhardt. The meeting adjourned at 3:04.
+Annette Schloss made a motion to adjourn the meeting with a second by John Scialdon. The meeting adjourned at 2:50.