Difference between revisions of "Draft Excom Minutes"

Revision as of 11:07, February 10, 2012

ESIP Federation Executive Committee, February 9, 2012

Attendees: Karl Benedict, Matt Austin, Curt TIlmes, Patricia Huff, Becky Reid, John Scialdone, Ken Keiser, Chuck Hutchinson, Sayeed Choudhury, Annette Schloss, Carol Meyer, Erin Robinson

The meeting was called to order by President Karl Benedict at 2:02 pm EDT.

Approval of January minutes - A motion to adopt was made by Chuck Hutchinson, with Ken Keiser offering a second. The minutes were approved by acclamation.
Summer Meeting Planning -
- The summer meeting will be July 17-20, 2012. Registration is set to open March, 15. Because of budget uncertainty and financial commitments that ESIP will be obligated to, early cut-off will be earlier than it has been in past years.
  - The University has coordinated with several nearby hotels to reserve room blocks.
    - Action - Map hotels and make sure that all are within walking distance.
  - There will be an emphasis on training and workshops
    - Action - Follow-up with University about available computer lab space.
- Theme (http://wiki.esipfed.org/index.php/Summer_2012_Meeting)
  - On the Visioneers call last week several themes were discussed. Ted Habermann brought up the cross cutting theme of innovation and the framework identified in the "Innovator's DNA", which provides a large umbrella under which most ESIP activities can link.
  - Those on ExCom agreed innovation was a good, broad theme. Becky Reid suggested that the training emphasis also fit will with the innovation focus.
- FUNding Friday - There has been some discussion in the ESIP community about how to honor Greg Leptoukh. One idea is to rename the micro-funding competition after him. After some discussion among ExCom, the group decided to think about alternative ways to honor Greg and will come back to this at the next meeting.
  - Action: Follow-up with Steve Kempler and see if he has suggestions.
Committee, Cluster, Working Group Template - Karl Benedict proposed a draft template and explained the essence of the template to the group. The template is a way to systematically highlight ESIP outcomes, state-of-art accomplishments. The document is a little longer than originally anticipated about 2000 words. The group agreed that this was a good place to start.
- Action: Products and Services, Education and IT&I have all agreed to take a stab at producing at least 1-2 total documents as a way to test the template.
Committee Updates
- Products and Services testbed - Ken Keiser described the architecture that the testbed will pursue with development occurring in the space the testbed is most comfortable with, code being deployed to GitHub, a common social repository and then launched in a operational way on an ESIP host. The ESIP host is a general web hosting space. This method gives ESIP more control over it's investment and will provide an accessible way to use testbed activities.
- IT&I - Matt Austin reported that IT&I had their first telecon two weeks ago. The first action from this group is working with the ESIP collaboration areas identified as relating to IT&I to establish clear mission statements for what each group does.
Other Business - No other business.

Motion to adjourn made by Annette Schloss and seconded by Ken Keiser. The meeting adjourned at 3:08 EDT.

@@ Line 1: / Line 1: @@
-'''ESIP Federation Executive Committee, January 12, 2012'''
+'''ESIP Federation Executive Committee, February 9, 2012'''
-Attendees: Karl Benedict, Rob Raskin, Stefan Falke, Matt Austin, Steve Berrick, Curt TIlmes, Patricia Huff, Becky Reid, John Scialdone, Ken Keiser, Carol Meyer, Erin Robinson<br>
+Attendees: Karl Benedict, Matt Austin, Curt TIlmes, Patricia Huff, Becky Reid, John Scialdone, Ken Keiser, Chuck Hutchinson, Sayeed Choudhury, Annette Schloss, Carol Meyer, Erin Robinson<br>
 The meeting was called to order by President Karl Benedict at 2:02 pm EDT.<br>
-Agenda <br>
-# Welcome and introductions (both new and returning leadership team members)
+# Approval of [[ExCom Jan 2012| January minutes]] - A motion to adopt was made by Chuck Hutchinson, with Ken Keiser offering a second. The minutes were approved by acclamation.
-#* Point of information - all ExCom material is posted to the wiki. Each meeting announcement will link to the agenda, where you can find previous months minutes for review.
+# Summer Meeting Planning -
-# Adoption of [[ExCom December 2011| December Minutes]]. A motion to adopt was made by Curt Tilmes, with Stefan Falke offering a second. The minutes were approved by acclamation.
+#*The summer meeting will be July 17-20, 2012. Registration is set to open March, 15. Because of budget uncertainty and financial commitments that ESIP will be obligated to, early cut-off will be earlier than it has been in past years.
-# Request to committee and working groups for brief (<2pg) synopses of state-of-the art recommendations (including references to external references as appropriate) for their particular activities.
+#**The University has coordinated with several nearby hotels to reserve room blocks.
-#* Karl Benedict explained these 2pg synopses will create a portfolio of Federation activities and help answer the question "What is it the Federation does?". One example is the data citation guidelines that were just passed. These synopses will be registered in the ESIP iCommons.
+#*** Action - Map hotels and make sure that all are within walking distance.
-#* Karl and Carol will develop a specific request with guidance and template; Some suggested templates are NASA's applied science one page project summaries or country reports that highlight statistics, contributions, tags and links
+#** There will be an emphasis on training and workshops
-# Winter meeting debrief
+#*** Action - Follow-up with University about available computer lab space.
-#* Carol shared that from preliminary survey results and side conversations with people at the meeting indicated a general positive sense about the meeting.
+#*Theme (http://wiki.esipfed.org/index.php/Summer_2012_Meeting)
-#* The group had a discussion on the equipment and virtual meeting set-up. A suggested set-up is to have a primary computer running the meeting and controlling room audio and then presenter can be a webex meeting participant and share desktop, but will not ruin a meeting. A request for additional powerstrips concentrated at the front of the room was made.
+#** On the Visioneers call last week several themes were discussed. Ted Habermann brought up the cross cutting theme of innovation and the framework identified in the "Innovator's DNA", which provides a large umbrella under which most ESIP activities can link.
-#** Becky Reid thought that the virtual meeting set-up may be something the Internal education may want to tackle. (Erin followed-up with LuAnn Dahlman).
+#** Those on ExCom agreed innovation was a good, broad theme. Becky Reid suggested that the training emphasis also fit will with the innovation focus.
-#* Content-wise, the group liked Ed Maibach's lunch talk and John Scialdone suggested more speakers that were doing data integration work with ESIP members' data.
+#*FUNding Friday - There has been some discussion in the ESIP community about how to honor Greg Leptoukh. One idea is to rename the micro-funding competition after him. After some discussion among ExCom, the group decided to think about alternative ways to honor Greg and will come back to this at the next meeting.
-# Summer meeting planning - transition from visioneers to implementation
+#** Action: Follow-up with Steve Kempler and see if he has suggestions.
-#* Summer Meeting will be in Madison, WI, July 17-20, 2012. We are hoping to have an agenda set early with speakers lined up to give people time to arrange travel.
+# Committee, Cluster, Working Group Template - Karl Benedict proposed a draft template and explained the essence of the template to the group. The template is a way to systematically highlight ESIP outcomes, state-of-art accomplishments. The document is a little longer than originally anticipated about 2000 words. The group agreed that this was a good place to start.
-# Future Ex-Com meeting logistics
+#* Action: Products and Services, Education and IT&I have all agreed to take a stab at producing at least 1-2 total documents as a way to test the template.
-#* Group agreed the current time still works. If you have agenda items email Carol or Erin.
+# Committee Updates
-# Other Business
+#*Products and Services testbed - Ken Keiser described the architecture that the testbed will pursue with development occurring in the space the testbed is most comfortable with, code being deployed to GitHub, a common social repository and then launched in a operational way on an ESIP host. The ESIP host is a general web hosting space. This method gives ESIP more control over it's investment and will provide an accessible way to use testbed activities.
-#* Leadership recognition - Carol and Karl are thinking of ways to recognize the ESIP leadership in a tangible way like pins or badges for first time leaders and leaders that keep coming back.
+#*IT&I - Matt Austin reported that IT&I had their first telecon two weeks ago. The first action from this group is working with the ESIP collaboration areas identified as relating to IT&I to establish clear mission statements for what each group does.
+# Other Business - No other business.<br>
-Motion to adjourn made by Ken Keiser and seconded by Stefan Falke.
+Motion to adjourn made by Annette Schloss and seconded by Ken Keiser.
-The meeting adjourned at 2:58 EDT.
+The meeting adjourned at 3:08 EDT.
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