Difference between revisions of "Draft Excom Minutes"

Revision as of 15:18, May 16, 2011

ESIP Federation Executive Committee, May 12, 2011

Attendees: Chris Lenhardt; Karl Benedict; Bruce Caron; Ken Keiser (guest); Carol Meyer; Erin Robinson; Rahul Ramachandran; Rob Raskin; Nette Labelle-Hamer; Brian Wilson;

The meeting was called to order by President Chris Lenhardt at 2:02 pm EST.

Adoption of Minutes (Draft Excom Minutes)**
1. A motion to adopt the minutes was offered by Bruce Caron and seconded by Rob Raskin. Without further discussion, the minutes were approved by acclamation.
Summer Meeting Update
1. Program -
  1. Agenda is filling in;
  2. Plenary Status: Still looking for a kick-off speaker for the Plenary; Data quality panel is almost set; Bill Mitchner is confirmed for second plenary;
2. Tracking the Meeting
3. FUNding Friday
  1. Need to promote student aspect of FUNding Friday. There may be an option for virtual participation. Brian Wilson will send announcement to Type II Reps (ACTION)
Around ESIP
1. Products and Services Testbed
  1. Ken Keiser explained the current plans for the testbed activities - there are several activities and Products and Services Committee is looking for other clusters/work groups to champion the activity. P&S will also look for ways to make the testbed more visible to the ESIP community and as an service provided by ESIP.
  2. Chris offered
2. Micropublishing (aka ESIP Commons)
  1. Rahul and Sunil have added the micropublishing capabilities for poster abstracts. Erin, Rahul, Sunil will alpha test it next week. They will then beta test within next few weeks and announce it for general use at Summer meeting.
Other Business
1. Digital publishing project for posters (Bruce Caron) - working on prototype now and will hopefully share at Summer Meeting. Will work with Erin/Rahul to connect this to the micropublishing.
2. NSF meeting
  1. Carol and Chris met with NSF this past month. The outcome was favorable.
3. Committee/Workgroup reports - All groups that receive ESIP funding will be asked to submit report (what have you done in the last 6 months? What do you plan to do in the next 6 months? Outputs?) Need reports from groups by end of June.
  1. Reports will go on website too
  2. Need a template for groups to use

Meeting adjourned at 2:45

@@ Line 1: / Line 1: @@
-'''ESIP Federation Executive Committee, February 10, 2011'''
+'''ESIP Federation Executive Committee, May 12, 2011'''
-Attendees:  Chris Lenhardt;  Karl Benedict;  Annette Schloss; Bruce Caron;  Nancy Hoebelheinrich (guest); Carol Meyer;  Erin Robinson; Steve Berrick; Rahul Ramachandran; Rob Raskin; Nette Labelle-Hamer
+Attendees:  Chris Lenhardt;  Karl Benedict;  Bruce Caron;  Ken Keiser (guest); Carol Meyer;  Erin Robinson; Rahul Ramachandran; Rob Raskin; Nette Labelle-Hamer; Brian Wilson;
-The meeting was called to order by President Chris Lenhardt at 2:15 pm EST.
+The meeting was called to order by President Chris Lenhardt at 2:02 pm EST.
-Minutes
+# Adoption of Minutes ([[Draft Excom Minutes]])**
-#  Report back from Data Preservation & Stewardship Cluster (File:DataSteward MDIDTestbed Wtr2011.pdf) and (Request for Endorsement of EZId)
+## A motion to adopt the minutes was offered by Bruce Caron and seconded by Rob Raskin. Without further discussion, the minutes were approved by acclamation.
-## Agreement with cluster rather than Federation (research group or small org has lower fee)
-## Continuity of capabilities to operations? Is there a way to migrate both datasets used in testbed onward and larger to be expanded as a whole.
-## Consensus was agreed that the project can go forward. No money needed.
-#  Adoption of Minutes (Draft Excom Minutes)
-## A motion to adopt the minutes was offered by Karl Benedict and seconded by Bruce Caron. Without further discussion, the minutes were approved by acclamation.
-# Charge to Foundation Board Development Committee (Draft Charge, Carol)
-## Foundation Board meeting - discussed different sources of income; Board created Development Committee, chaired by Bruce Caron and will work with Federation to create direction. Want Federation to chew on draft charge w/ sensitivity to fund development. Transparency is important and Federation should identify priorities.
-## What is the history of fundraising?
-### Not a lot of experience raising project money. There are 'Rules for Fundraising' developed earlier by the Federation. Use cases are things that not specified in our gov't agreements or opportunities that arise.
-## Should we simplify charge? (1. research development efforts for Federation 2. Draft plan to implement) (Chris)
-### Are there any other organizations that have done this? (Steve)
-### Hire a professional that helps kickstart Federation
-### Get an audience in front of corporate sponsors? (Nettie)
-### Board member position - to bring in outside fresh ideas
-## Next Step: Telecon with Development Committee and discuss more, post to wiki for ExCom to look at.
 # Summer Meeting Update
-## Visioneers meeting theme suggestion - Data and Information Quality; Be careful on space allocation, lots competing for space. Next telecon is next week. Challenge in allocating people to multiple sessions - registration cost model (group discount to bring more people).
+## Program -
-# Constitution and Bylaws and Partnership Committee Reports
+### Agenda is filling in;
-## Met once. Committee is doing a comprehensive review - weed out irrelevant parts of constitution (dormant committees, words like vice chairs, etc). Looking at unanimous consent issue; Reviewing quorum.
+### Plenary Status: Still looking for a kick-off speaker for the Plenary; Data quality panel is almost set; Bill Mitchner is confirmed for second plenary;
-## How do you plan to approach? Blocks: some are no-brainers, others will be reviewed at January meeting. Will also stand up on the wiki so that they can be reviewed.
+##Tracking the Meeting
-# Partnership Committee
+##FUNding Friday
-## Type III definition and developing student interaction
+### Need to promote student aspect of FUNding Friday. There may be an option for virtual participation. Brian Wilson will send announcement to Type II Reps (ACTION)
-## Type III slight modification; sent out an e-mail and 7 yes responses; 2 questions (1 bounce).
+# Around ESIP
-## Students that are already involved - engaging/what can we offer/what can they contribute. Advertise student rate for meeting; Send out notice to different department. Submit 1-2pg paper, meets criteria get scholarship
+## Products and Services Testbed
-## Prestigious - ESIP Fellow/ambassador.
+### Ken Keiser explained the current plans for the testbed activities - there are several activities and Products and Services Committee is looking for other clusters/work groups to champion the activity. P&S will also look for ways to make the testbed more visible to the ESIP community and as an service provided by ESIP.
+### Chris offered
+## Micropublishing (aka ESIP Commons)
+### Rahul and Sunil have added the micropublishing capabilities for poster abstracts. Erin, Rahul, Sunil will alpha test it next week. They will then beta test within next few weeks and announce it for general use at Summer meeting.
 # Other Business
-## ORC ID No cost, just put up the ESIP logo - http://www.orcid.org/
+## Digital publishing project for posters (Bruce Caron) - working on prototype now and will hopefully share at Summer Meeting. Will work with Erin/Rahul to connect this to the micropublishing.
-### Way to give organizations a membership?
+## NSF meeting
-#### Not giving out id's, just looking at how to do it.
+### Carol and Chris met with NSF this past month. The outcome was favorable.
-## Engage members more actively - Reward/Recognition
+###
+## Committee/Workgroup reports - All groups that receive ESIP funding will be asked to submit report (what have you done in the last 6 months? What do you plan to do in the next 6 months? Outputs?) Need reports from groups by end of June.
+### Reports will go on website too
+### Need a template for groups to use
-Meeting adjourned at 3:08
+Meeting adjourned at 2:45
+<br>