Communication and Information Exchange

Back to Collaboration Tools and Methods

First task is to set up the channels for communication and information exchange.

Tools/Methods

• Meetings/Telecons/Video chat – the ESIP AQ group meets every other week with telecon where people share ideas
  • Telecon/web meeting – GEO Pilot used this method. allows displaying the workspace and facilitates the group learning how to use the space.
• List-serv allows people to subscribe and have a 1-many conversation

One improvement that we have added is the ability to record and share artifacts.

• Collaborative Workspace (canvas to add additional related content and provide context)
  • Identifies the people that are interested in participating
  • Gives a place for capturing ideas, artifacts
    • Telecon notes,
    • Presentations
    • Projects that the group has done
    • pulls together the resources that the group has already created: papers, presentations, collaborative activities already occurring, discussion from e-mail to web
  • Needs: a curator – someone that is willing to transfer material and encourage the group to use the space.

Great thing about the workspace is it’s flexible. Downside is it’s flexible.

• To keep track of content:
  • For different artifacts we have different templates
    • Presentations,
    • Datasets
    • Tasks
  • We use tags in these templates so that we can create lists automatically and reuse the lists in multiple places.