Difference between revisions of "Approved Excom Minutes/Excom 2015/October2015"

Revision as of 16:10, December 1, 2015

Denise Hills, Chair, Nomination Committee
Ken Keiser, Chair, C&B
Ethan Davis, Chair, IT&I
Christine White, Chair, Products and Services
Erin Robinson, Staff
Annie Burgess, Staff
Emily Law, Vice President
Justin Goldstein, Chair, Data Stewardship
Bill Teng, Chair, FiCom
Ted Habermann, Type III Rep
Danie Kinkade, Type I Rep
Peter Fox, President

Minutes

Approval of September Minutes
Denise motioned to approve Minutes as amended and Christine seconded. The minutes were approved by acclamation.
President's Report
In September 2016, the 8th RDA plenary (Denver, CO) is happening in conjunction with a Week of Data. ESIP could participate in some way. There has been ongoing RDA testbed discussions, which ESIP could inform/share our experience.
Staff Report
Erin Robinson reported the call for IGNITE@AGU has been released. She noted ESIP has been offered a shared booth space with DataONE and SEEDnet at AGU. She also stated that ESIP, in collaboration with USGS’s Community for Data Integration (CDI) submitted a ‘statement of interest’ to the CDI funding cycle on a training clearinghouse for data management training materials.

Annie Burgess reported that the AIST Technology evaluations have started, with 8 total evaluators for 3 projects. She noted that while the evaluators can use the Technology Evaluation Framework as an informational portal, but there is still lots of email communication that needs to happen to keep things moving.
Budget Report
A detailed budget now exists for the Foundation that has income and expenses. The idea is to have a process around having a balanced budget on a ~yearly basis. This is important because money in the Federation flows to student fellows, ExCom travel, committees, so the budget document is meant to be more explicit in describing what the expense categories are. Including identifying programmatic elements. There will be a more detailed budget discussion in November.
- Action: An email will be sent out after this meeting regarding what input is being sought from ExCom related to the budget.
Meeting Updates
Winter Meeting
Visioneers discussed the theme and really liked idea of a yearly theme related to Big Data and Earth Science with potential sub-themes for each meeting (Winter/Summer).

Summer Meeting

There are two options for the 2016 ESIP Summer Meeting (1) University of New Hampshire (2) Friday Center, Chapel Hill. University of Florida is eager to have us, but they do not have the wifi. UNC is looking like the best bet and can accommodate DataONE.

Future Summer Meeting locations
2017: Midwest is open.

2018: Boulder, Center Green is open.
Committee Reports
FiCom
Bill Teng reported the need to coordinate with Erin regarding getting announcing for requesting for budget submission out.

Partnership
Erin Robinson reported that there are no new member applications.

C&B
Ken Keiser reported that C&B had a good meeting and came up with 3 recommendations.

Stewardship
Justin Goldstein reported that ESIP is going to formally respond to GEO data management principles. Rama lead a very good discussion about citizen science during last DS meeting.

Education
LuAnn Dahlman reported that they will be using drones as a theme for our next set of workshops. May tap ESIP community members to help with that. Margaret M. is getting people together around the launch of the next GOES-R .

IT&I
Ethan Davis reported they had a good Rand and Rave at the last call with Raj, who will be submitting a session to the winter meeting.

Nominations

Denise Hills reported that awards are due by the end of October.

Products and Services
Christine White reported that they have approved minor change in Toolmatch budget. Annie reviewed OSF Testbed Evaluation Framework. We will be releasing a new RFP for testbed.
Type Reports
Type I
Danie Kinkade reported that she spoke with Type 1s about Winter Meeting representation, how to leverage their participation. Maybe expand poster to poster-playground of showing repositories and their connectedness within ESIP.

Type 2:
Steve Richard had nothing to report.

Type 3
Ted Habermann had nothing to report.
Other Business
TOP guidelines are a set of guidelines about transparency in science and publishing. The Foundation for Earth Science has signed on and are putting it out to ExCom about adding ESIP.

@@ Line 1: / Line 1: @@
-__TOC__
-=== Attendees===
 * Denise Hills, Chair, Nomination Committee
 * Ken Keiser, Chair, C&B
@@ Line 15: / Line 12: @@
 * Peter Fox, President
-=== Approval of September Minutes ===
+'''Minutes'''
 # Approval of [[Draft Excom Minutes|September Minutes]]
-#:* Denise motioned to approve Minutes as amended and Christine seconded. The minutes were approved by acclamation.
+#: Denise motioned to approve Minutes as amended and Christine seconded. The minutes were approved by acclamation.
-=== President's Report ===
+# President's Report
-# RDA
+#: In September 2016, the 8th RDA plenary (Denver, CO) is happening in conjunction with a Week of Data. ESIP could participate in some way. There has been ongoing RDA testbed discussions, which ESIP could inform/share our experience.
-#:*In September 2016, the 8th RDA plenary (Denver, CO) is happening in conjunction with a Week of Data. ESIP could participate in some way.
+# Staff Report
-#:*RDA testbed discussions. ESIP could inform/share our experience with testbeds.
+#:: Erin Robinson reported the call for IGNITE@AGU has been released. She noted ESIP has been offered a shared booth space with DataONE and SEEDnet at AGU. She also stated that ESIP, in collaboration with USGS’s Community for Data Integration (CDI) submitted a ‘statement of interest’ to the CDI funding cycle on a training clearinghouse for data management training materials.
-Comment on President’s Report:
+#:: Annie Burgess reported that the AIST Technology evaluations have started, with 8 total evaluators for 3 projects. She noted that while the evaluators can use the Technology Evaluation Framework as an informational portal, but there is still lots of email communication that needs to happen to keep things moving.
-:*(Ken) There are the beginnings of an EarthCube testbed that could be included in the discussion of an RDA testbed.
+# Budget Report
-:*(Christine) How can we share testbed best practices?
+#:: A detailed budget now exists for the Foundation that has income and expenses. The idea is to have a process around having a balanced budget on a ~yearly basis. This is important because money in the Federation flows to student fellows, ExCom travel, committees, so the budget document is meant to be more explicit in describing what the expense categories are. Including identifying programmatic elements. There will be a more detailed budget discussion in November.
+#:* Action: An email will be sent out after this meeting regarding what input is being sought from ExCom related to the budget.
-=== Staff Report ===
+# Meeting Updates
-# Erin Robinson
+#: Winter Meeting
-#:*Call for IGNITE@AGU has been released.
+#:: Visioneers discussed the theme and really liked idea of a yearly theme related to Big Data and Earth Science with potential sub-themes for each meeting (Winter/Summer).
-#:*We have been offered a shared booth space with DataONE and SEEDnet at AGU.
+#: Summer Meeting
-#:*ESIP, in collaboration with USGS’s Community for Data Integration (CDI) submitted a ‘statement of interest’ to the CDI funding cycle on a training clearinghouse for data management training materials.
+#:There are two options for the 2016 ESIP Summer Meeting (1) University of New Hampshire (2) Friday Center, Chapel Hill.  University of Florida is eager to have us, but they do not have the wifi. UNC is looking like the best bet and can accommodate DataONE.
-#:*Foundation board meeting tomorrow.
+#: Future Summer Meeting locations
-# Annie
+#:: 2017: Midwest is open.
-#:*AIST Technology evaluations have started.
+#:: 2018: Boulder, Center Green is open.
-#:*8 total evaluators for 3 projects.
+# Committee Reports
-#:*The Technology Evaluation Framework is an informational portal, but there is still lots of email communication that needs to happen to keep things moving.
+#: FiCom
-#:*Several editorial pieces coming out: Member Highlights and Interviews.
+#:: Bill Teng reported the need to coordinate with Erin regarding getting announcing for requesting for budget submission out.
-=== Budget Report ===
+#: Partnership
-#Peter
+#:: Erin Robinson reported that there are no new member applications.
-#:*Erin has produced a detailed budget for the foundation that has income and expenses.
+#: C&B
-#:*This is an introduction to the budget. An email will be sent out after this meeting regarding what input is being sought from ExCom related to the budget.
+#:: Ken Keiser reported that C&B had a good meeting and came up with 3 recommendations.
-#:*The idea is to have a process around having a balanced budget on a ~yearly basis. This is important because money in the Federation flows to student fellows, ExCom travel, committees, so the budget document is meant to be more explicit in describing what the expense categories are. Including identifying programmatic elements.
+#: Stewardship
-#:*We are positioning ourselves for a more detailed budget discussion in November.
+#:: Justin Goldstein reported that ESIP is going to formally respond to GEO data management principles. Rama lead a very good discussion about citizen science during last DS meeting.
-#Erin
+#: Education
-#:*When looking at the income, there are known commodities such as Raskin money, NASA, NOAA. Then there is registration fees, which is dependent on meeting attendance. Also potential for sponsorship income.
+#:: LuAnn Dahlman reported that they will be using drones as a theme for our next set of workshops. May tap ESIP community members to help with that. Margaret M. is getting people together around the launch of the next GOES-R .
-Comments on the budget:
+#:IT&I
-:*(Justin) Is the fact that we are already into FY16 reflected in the budget?
+#:: Ethan Davis reported they had a good Rand and Rave at the last call with Raj, who will be submitting a session to the winter meeting.
-:*  (Erin) No, we aren’t prorating.
+#: Nominations
-:*  (Erin) The budget is balanced with registration, which is why the budget is balanced to < $1.
+Denise Hills reported that awards are due by the end of October.
-:*(Danie) What would sponsorship look like for one of the meetings?
+#: Products and Services
-:*  (Erin) Sponsorship and registration can cover the meeting costs, then our sponsorship $ can be used to expand our programmatic capabilities, i.e. student fellows. Time for us to think about how we spend out money and where. Sponsorship opportunities could be sponsoring beer/wine at posters, funding Friday prize, student fellow travel.
+#:: Christine White reported that they have approved minor change in Toolmatch budget. Annie reviewed OSF Testbed Evaluation Framework. We will be releasing a new RFP for testbed.
-=== Meeting Updates ===
+# Type Reports
-#Summer Meeting
+#: Type I
-#:*Down to three Summer Meeting locations: UNC Chapel Hill, Friday Center, University of New Hampshire, and University of Florida, Gainsville.
+#:: Danie Kinkade reported that she spoke with Type 1s about Winter Meeting representation, how to leverage their participation. Maybe expand poster to poster-playground of showing repositories and their connectedness within ESIP.
-#:*U. of Florida is eager to have us, but they do not have the wifi.
+#: Type 2:
-#:*UNC is looking like best bet and can accommodate DataONE. Reasonably priced.
+#:: Steve Richard had nothing to report.
-#Future Summer Meeting locations
+#: Type 3
-#:*2017: Midwest is open.
+#:: Ted Habermann had nothing to report.
-#:*2018: Boulder, Center Green is open.
+# Other Business
-#Winter Meeting
+#: TOP guidelines are a set of guidelines about transparency in science and publishing. The Foundation for Earth Science has signed on and are putting it out to ExCom about adding ESIP.
-#:*(Christine) Visioneers liked both modeling and big data. Lots of discussion around clarification of theme ideas. Another option is a shorter theme with an accompanying paragraph.
-#:*The idea was also floated of a yearly theme that covers both meetings.
-#:*(Denise) Visioneers really liked idea of a yearly theme related to Big Data and Earth Science. Also, there could be sub-themes for each meeting.
-#:*(LuAnn) Really likes the idea of a year-long theme.
-#:*(Ted) Likes the year-long theme with the potential of having a modeling and observation sub-theme.
-Comments on Meeting Location:
-:*Justin: Point of information, a strength of Monterey was the number of travel options. Was there a financial hit to ESIP that the fact the closest airport was small.
-:*Erin: Monterey was an expensive meeting because of transport.
-===Committee Reports===
-# FiCom (Bill): Need to coordinate with Erin regarding getting announcing for requesting for budget submission out.
-# Partnership (Erin): No new member applications.
-# C&B (Ken): Had a good C&B meeting and came up with 3 recommendations, which is in this link (ADD).
-# Stewardship (Justin): ESIP is going to formally respond to GEO data management principles. Rama lead a very good discussion about citizen science during last DS meeting.
-# Education (LuAnn): Using drones as a theme for our next set of workshops. May tap ESIP community members to help with that. Margaret M. is getting people together around the launch of the next GOES-R .
-# Ethan (IT&I): Good Rand and Rave at the last call with Raj, who will be submitting a session to the winter meeting.
-# Nominations (Denise): Awards are due by the end of October.
-# Products and Services (Christine): Approved minor change in Toolmatch budget. Annie reviewed OSF Testbed Evaluation Framework. We will be releasing a new RFP for testbed.
-# Type I (Danie): Talk to Type 1s about Winter Meeting representation, how to leverage their participation. Maybe expand poster to poster-playground of showing repositories. Showing connectedness of repos within ESIP.
-===Other Business===
-:*TOP guidelines are a set of guidelines about transparency in science and publishing. The Foundation for Earth Science has signed on and are putting it out to ExCom about adding ESIP.
-:*Christine suggests a session about TOP at the Winter Meeting. Maybe put TOP guidelines onto the Monday Update.