Draft Excom Minutes

Attendees

• Denise Hills, Nomination Committee
• Ken Keiser, Chair, C&B
• Tyler Stevens, Chair, Partnership
• Ethan Davis, Chair, IT&I
• Christine White, Chair, Products and Services
• Erin Robinson, Staff
• Annie Burgess, Staff
• Emily Law, Vice President
• Justin Goldstein, Chair, Data Stewardship
• Bill Teng, FiCom
• Margaret Mooney, Education
• Ted Habermann, Type III Rep

Executive Committee Business

1. Approval of June Minutes

   Christine motioned to approve Minutes as amended and Denise seconded. The minutes were approved by acclamation.

2. Federation Staff Reports
   • Erin thanked all for their work on the Summer Meeting.
   • FES established a finance committee and we got an audit back that was mostly OK with some recommendations. The finance committee has meet and are in the process of starting the FY16 budget for ESIP.
   • NASA proposal award was extended through 2017 – great news!
   • Annie is working with the Open Science Framework as a space for performing the independent TRL evaluations for NASA AIST. Annie will give monthly reports to P&S on progress made on the Testbed.
3. Summer Meeting 2015
   • Emily L. extends thank you to staff for a job well done.
   • 295 registered attendees, 5 cancelations, 22 remote, 12 students, 17 teachers. 60% members.
   • Summer Meeting recap going to EOS and NASA newsletter.
   • Summer Meeting Survey results:

   • 120 returns of survey
   • bi-modal distribution on opinion of Asilomar related to network connectivity, spread out nature of rooms, hotel room quality
   • people liked poster sessions, but wanted them to be longer.
   • State of the Federation seemed rushed
   • Remote participation wasn’t well executed. ESIP staff have discussed on our end how to improve this.
   • 60% felt like they only new 20% of people at a meeting.
   • Many people asked for networking and more ad hoc networking.
   • How can we provide unstructured downtime at the meeting.

4. Strategic Plan Update
   • Denise recommends putting Strategic Plan out to community in a WebEx for comment before putting it to a vote.
   • Justin asked if the Strategic Plan WebEx would be open to anyone.
   • Erin R. said suggested the Strategic Plan WebEx should be open to ESIP-at-large, i.e. anyone interested to ESIP’s strategic plan. Voting will be limited to voting reps from Member Organizations.
5. Committee Reports
   • FiCom (B. Teng): FiCom is working to formalize a budget process. FiCom meet over lunch at the Summer Meeting to discuss budget schedules and the budget for travel support for invited speakers. They hope to have budget schedules ready before next fiscal year.
   • C&B (K. Keiser): There is a pending request from the Semantic Web Group to form a Standing Committee - this should be an agenda item for the next ExCom meeting.
   • Partnership (T. Stevens): All partnership applications were approved. We haven’t received any new applications.
   • Data Stewardship (J. Goldstein): This past month since the Summer Meeting, various members of DS formed a Strategic Document. The Document explains how the committee sees itself and how the committee sees itself within ESIP.

ii. Input on various data implementation plans in GO. A couple group members have been involved in the actual DMPs. iii. A few committee members are meeting to un-officially to scope a future paper on identifiers for non-dataset. (CONFIRM WITH JUSTIN)

1. • Education Committee (M. Mooney standing in for L. Dahlman)

i. 1-day workshop went well at Summer Meeting 1. 16 attendees 2. 60% very good, 30% said excellent ii. Main topic of next telecons will be how the Education Committee blend with ESIP Strategic Plan f. IT&I (E. Davis) i. Rant and Rave coming up on Thursday g. P&S (C. White) i. ESIP Summer Meeting had a lot of Testbed and P&S activities. ii. Funding Friday was a great success – great time the night before making posters. People liked the post-dinner happy hour style poster making. iii. How to make being part of the Testbed Fun! and social. How can we do this? iv. Next P&S call next Tuesday. 1. AB will talk about Testbed h. Nominations (D. i. Talk to Denise soon whether or not you would like to continue being the chair of your committee ii. Think about nominating your colleagues for awards and elected positions. Deadline for awards is coming up: Oct. 31st. i. Type Rep. (T. Habbermann) i. Nothing to report – post meeting ‘ESIP blissful period’