Difference between revisions of "Draft Excom Minutes"

From Earth Science Information Partners (ESIP)
Line 6: Line 6:
 
Ken Keiser, Chair, C&B<br />  
 
Ken Keiser, Chair, C&B<br />  
 
Bob Arko, Type I Rep<br />  
 
Bob Arko, Type I Rep<br />  
 +
Ted Habermann, Type III Rep<br/>
 
LuAnn Dahlman, Chair, Education<br />   
 
LuAnn Dahlman, Chair, Education<br />   
 
Ethan Davis, Chair, IT & I<br />  
 
Ethan Davis, Chair, IT & I<br />  
Line 12: Line 13:
 
Bill Teng, Chair, Finance<br/>
 
Bill Teng, Chair, Finance<br/>
 
Tom Narock, Chair, Semantic Tech<br/>
 
Tom Narock, Chair, Semantic Tech<br/>
−
Kathy Fontaine, Guest, RDA<br/>
+
Denise Hills, Chair, Nominations,br/>
−
Annie Burgess, Staff<br />  
+
Erin Robinson, Staff<br/>
−
Rebecca Fowler, Staff  
+
Annie Burgess, Staff<br/>  
 +
Annie Keyes, Staff<br/>
 +
Dan Keyes, Staff
  
 
'''Mintes'''
 
'''Mintes'''
−
# Approval of  [[Approved_Excom_Minutes/Excom_2016|May Minutes]]
+
# Approval of  [[Approved_Excom_Minutes/Excom_2016|June Minutes]]
−
#*Christine White motioned to approve the May minutes. LuAnn Dahlman seconded.  
+
#*Christine White motioned to approve the May minutes. Justin Goldstein seconded.  
 
# President's Report
 
# President's Report
 
#*Highlights
 
#*Highlights
−
#**ESIP Evaluation:  Bernuth and Williamson (B&W) held 2 telecons on organizational capacity diagnostics with the staff, Erin, Foundation for Earth Science Board members (Karl, Bill) and ESIP C&B chair, Ken, and me to perform an organizational capacity diagnostic on ESIP. The [[media:ESIPCapacityDiagnostic.doc| agenda is here]] and conversations covered ESIP aspirations and strategy, current organization structure and skills, business model and processes in place. The discussion is one part of the research that will allow us to start a straw-person governance framework in preparation for the upcoming pre-ESIP meeting workshop in which we will review evaluation results and work towards a consolidated ESIP/Foundation structure.
+
#**Summer Meeting:  Thank you all very much for a fun and successful summer meeting. Many very positive and complimentary remarks overall were received. Look forward to hearing the post-meeting survey debrief.  
−
#**[https://understandrisk.org/event/ur2016/ Understanding Risk (UR) Forum 2016]: I attended the fourth global forum of the UR Community held in May in Venice Italy. UR is a global community of practitioners interested in the field of disaster risk assessment and communication, largely targeting the development countries/regions. Many good presentations were given along with discussions on how to deal with risk in various aspects ( technological, scientific, political and social). The UR community shares some of the same key challenges we are facing (e.g., diverse data source, users, etc). There are synergies between us. I plan to follow up with contacts that might lead to future collaboration opportunities.
+
#*Actions
−
#*Heads-up
+
#**2017 Theme: Looking ahead, it’s time to start thinking about theme for next ESIP year. The Visioneers will restart this Wednesday. Any suggestions and input for them to work with?
−
#**[https://www.federalregister.gov/articles/2016/06/02/2016-13010/request-for-information-on-the-development-of-the-2017-national-plan-for-civil-earth-observations?utm_campaign=subscription+mailing+list&utm_medium=email&utm_source=federalregister.gov#h-9 OSTP RFI]:  OSTP is requesting input on the 2017 National Plan for Civil Earth Observations on 10 specific questions. The Foundation Board is currently documenting response to those questions. A draft will be available for ExCom to review and comment no later than June 24. Final response will be submitted to OSTP by July 1st.
+
#**International Week: Expect a strong ESIP presence throughout the week (Sept 11-17). If there will be an exhibit hall, ESIP will be part of it. This [https://docs.google.com/document/d/1_k3qePtnCmiMb4OOdkIERg3_iCYJSQsQi9sa1A_do5E/edit?pref=2&pli=1 google doc] is to coordinate all our activities (e.g., co-hosting a RDA workshop on hackathons how-to, Christine will be a speaker at the International Data Forum, Emily, Rama and others will be presenters or panelists in various SciDataCon sessions). Please add events that you will participate and the ones that you are aware of.
 +
#**Communication: As we recognize that communication as being central to all aspects of ESIP (e.g., how to talk about ESIP internally and externally), improving the effectiveness of our communication will be valuable to ESIP. We are exploring training classes that can benefit the leadership team. If you are interested in participating, please let me know.  
 
# Staff Report  
 
# Staff Report  
−
#* Highlights
+
#* Great meeting. Reminder to provide feedback by end of this week w/ link emailed
−
#** Erin - May 24 Erin attended the Open Data Round Table supporting the Climate activities of Data.gov (data.gov/open-data-roundtables/) and the AGU Data Management Maturity Model Advisory Board. AGU is very pleased with ESIP's support for outreach. We have obtained meeting sponsorship from Esri and UCAR - thanks! FES Finance Committee has started the FY17 budget preparation. There will be a call for Committee budgets coming. [https://t.co/K9gWFN0Atd ESIP Evaluation survey] is out. Please share with your group! 
+
#* Follow-up from workshop - initial draft [https://docs.google.com/document/d/1ePhoF3XK-C0g6juwpFH--V6k08ohnu9HX7fTi5ZK0k0/edit report] and [https://docs.google.com/document/d/1cJQmmXS4JUO7272nvcKO-XE4UPqShRX5PMmnhybZwiM/edit#heading=h.edg2o4kt3psb timeline]  
−
#** Annie B. - Meet with five AIST PIs to start the next round of evaluations. Attended the Community Leadership Summit in Austin, TX. Continue to curate the content for the Summer Meeting.
+
#* AIST evaluations have started, call for 2017 student fellows will go out by the end of August.
−
#** Rebecca - Managing redesign of ESIP meetings site; wrote NASA and NOAA progress reports; managing Research as Art submissions; updating website text.
 
−
#** Annie K. - Working on the final details of the 2016 Summer Meeting and starting the logistics for the 2017 Winter Meeting.
 
−
#* Actions: 
 
−
#** Make Summer travel plans. Contact Annie K.
 
−
#** Contribute to the [https://blogs.agu.org/geospace/category/data/ AGU Data Blog] - contact Rebecca
 
−
#** Use the ImHere App on your next Telecon!
 
 
# Committee Reports  
 
# Committee Reports  
 
#* C&B  
 
#* C&B  
−
#** Participation in survey discussions/activities.  No other C&B activities this month.
+
#** Nothing to report.  Scheduling a catch-up discussion with Erin on C&B issues resulting from the pre-summer meeting workshop.
 
#* Finance
 
#* Finance
−
#** Working on finalizing discussing notes/documents on processes to go into C&B's P&P wiki page.
+
#** Met in Durham; planned finalizing process documents to go into C&B's ESIP document repository.
−
#** Good examples of reporting out of funded activities, in the form of blogs, by Drupal WG.
+
#** Sent to committee/working group chairs FY17 request for budgets.
−
#* Partnership
+
#* Partnership - Partnership is getting ready to review a fall membership application class (four new applicants) for assembly review by late Sept. and voting by Oct.  In addition, this committee is also drafting strawman for the new ESIP Member Handbook.  Stay tuned for updates and opportunities for review.
−
#** New member voting period closes June 16 (need to double check with Annie). Partnership will coordinate with Emily to send new member welcome letter and packet.  Danie will follow up, and welcome/encourage Summer Meeting attendance.  Other activities include socializing the draft ESIP code of conduct, and a poster for Summer Meeting.
+
#* Data Stewardship - We are creating a web page in which to list our committee's publications.  Work on a paper concerning lessons learned from identifier utilization continues. During our June call, Catherine Jones (Software Engineering Group Leader from Scientific Computing Department at the Science and Technology Facilities Council) presented about software citation.  Google doc https://docs.google.com/document/d/1ZH7tdz8f0p3BvHp9iKJDe4m63knuiV4VgOihwJyytqA/edit  which will eventually go on the wiki. The google doc is a work in progress.
−
#* Data Stewardship
 
−
#** During our last meeting, we heard from Ge Peng about the status of her Data Stewardship Maturity Matrix work and from Nate James (GSFC) about the status of NASA ESDIS's use of DOIs. No further updates at this time.  
 
 
#* Education
 
#* Education
−
#**We are wrapping up plans for our 1-day educator's workshop in Durham.
+
#** Workshop was a success. We were thrilled that two of our educators were FUNding Friday winners.
 +
#** We're considering getting set up on Open Science Framework to work with educators on the e-book.
 +
#** Shelley Olds, with help from Soren Scott, presented to ~35 mostly curriculum specialists at NSTA's STEM summit in Denver last month.
 +
#** Shelley Olds and Margaret Mooney both submitted AGU abstracts documenting our efforts.
 +
#** Made a broad invitation to our group for new initiatives that support ESIP's strategic goals. Will be preparing our budget over the next month.
 
#* IT&I
 
#* IT&I
−
#** Tech Dive Webinar series
+
#** Tech Dive Webinar Series
−
#*** 9 June 2016: "Dive into Docker": Kyle Wilcox, Dave Foster and Shane StClair: Axiom Data Science
+
#*** 11 Aug 2016: "Community Data Analysis Tools (CDAT)": Charles Doutriaux, LLNL
−
#*** 13 July 2016: "The NOAA OneStop Data Discovery and Access Framework Project": Ken Casey, NOAA/NCEI
+
#** Planning Discussions
−
#* Nominations
+
#*** Consider how to host and curate a collection of reproducible Jupyter notebooks that would demonstrate progress toward IT&I goals of discoverability and interoperability via common services
−
#** Nothing to report. Expect to start getting questions about whether you will continue in leadership positions shortly after the summer meeting.
+
#* Nominations - The committee has been established, and preliminary discussions have started for some positions. The committee will be working with staff and leadership of ESIP and FES for determination of what positions related to the board need to elected this cycle. If you are a committee chair, expect to hear from one of the committee members soon about your committee.
−
#* Products & Services
+
#* Products & Services - testbed governance roadmap and discussion points developed (on hold for the overall ESIP restructuring discussions & outcomes).
−
#** Held the joint EarthCube/ESIP Software Assessment workshop (June 1-3 2016, Boulder, CO). Strong interest in continuing those collaborations from both sides and on ESIP taking the lead for recommended practices/directed guidance to support EC's higher level goals and the broader geo/earth science communities. EC report will be available by their July AH meeting; ESIP's following the summer meeting (as part of the larger community activities this year).
+
#* Semantic Technology - Working on a community roadmap with external partners and Springer publishing
−
#** Starting discussions on evolving the testbed within ESIP, both from the governance perspective and supporting different types of activities.  
 
−
#* Semantic Technology
 
−
#** Participating in the EarthCube Semantics call on June 15. EarthCube is interested in knowing what ESIP is doing in regards to Semantic Technologies and where collaboration options might exist
 
−
#** Working on a tutorial session for the summer meeting to present semantics and semantic activities to broader ESIP community
 
 
# Type Rep Reports  
 
# Type Rep Reports  
−
#* Type I (Bob) - Continuing to gather and correlate data (see [https://drive.google.com/open?id=1Vq1T8Pw_0jniCscuV5d7COxZmxAAA_WP0dR9kZIsPvk Google Sheet]) between registries. To discuss at Summer Meeting.  
+
#* Type I - continuing to populate [https://drive.google.com/open?id=1Vq1T8Pw_0jniCscuV5d7COxZmxAAA_WP0dR9kZIsPvk Member Map ]. EarthCube CDF Assembly July 22 @ESIP Summer Meeting elected all new officers: T.Ahern (Chair), D.Kinkade (Vice Chair), B.Arko (Secretary), S.Graves, J.Hausman, C.Meertens, B.Minster.
−
#* Type II  
+
#* Type II
−
#* Type III  
+
#* Type III
 
# Other Business
 
# Other Business
−
#* Significant contributions to highlight in the State of the Federation - Emily, Christine, Annie
+
#* [https://docs.google.com/document/d/1_k3qePtnCmiMb4OOdkIERg3_iCYJSQsQi9sa1A_do5E/edit?usp=sharing ESIP at International Data Week] - Please add your ideas, events, sessions etc to this google doc
−
#* GEO Program Committee Report - Kathy
 
−
#** The GEO program board meet at the beginning of May. Kathy's involvement was mostly with the Program Board who manages the overall direction of the Work Plan and provides guidance to the Executive Committee. GEO is always looking for use cases about how to quantify users, datasets and have effective community interactions; GEO sees connection with ESIP on these items. There is also a need for leadership around the global coordination of in situ data. GEO put out a call for exhibit space for the November Plenary in St. Petersburg.
 
 
#* 2017 Theme Discussion
 
#* 2017 Theme Discussion
−
#** Some introductory discussion happened in Visioneers around the 2017 theme. Visioneers would like ExCom to discuss the theme.  
+
#* “How to talk about ESIP” ideas and how to grow ESIP ambassadors
−
#* There will be no ExCom meeting in July.
+
#* How to document ESIP success stories - there is a technical and programmatic effort. As easy as tagging posts with #esipfed or some other hashtag, but then what do we do all the tagged content, where do we consolidate that, is that how we want to proceed with capturing success stories - let's think about this
 +
#** NOAA has some existing framework resources on this, EarthCube is also using NOAA's work on this.
 +
#** Should we establish a Working Group for this, "Documenting Success Stories"? Annie B. & Danie K. coordinate the activity initially.
 +
#* Any other business?

Revision as of 14:35, August 9, 2016

Attendees
Emily Law, President
Christine White, VP
Danie Kinkade, Chair, Partnership
Ken Keiser, Chair, C&B
Bob Arko, Type I Rep
Ted Habermann, Type III Rep
LuAnn Dahlman, Chair, Education
Ethan Davis, Chair, IT & I
Justin Goldstein, Chair, Data Stewardship
Soren Scott, Chair, P & S
Bill Teng, Chair, Finance
Tom Narock, Chair, Semantic Tech
Denise Hills, Chair, Nominations,br/> Erin Robinson, Staff
Annie Burgess, Staff
Annie Keyes, Staff
Dan Keyes, Staff

Mintes

  1. Approval of June Minutes
    • Christine White motioned to approve the May minutes. Justin Goldstein seconded.
  2. President's Report
    • Highlights
      • Summer Meeting: Thank you all very much for a fun and successful summer meeting. Many very positive and complimentary remarks overall were received. Look forward to hearing the post-meeting survey debrief.
    • Actions
      • 2017 Theme: Looking ahead, it’s time to start thinking about theme for next ESIP year. The Visioneers will restart this Wednesday. Any suggestions and input for them to work with?
      • International Week: Expect a strong ESIP presence throughout the week (Sept 11-17). If there will be an exhibit hall, ESIP will be part of it. This google doc is to coordinate all our activities (e.g., co-hosting a RDA workshop on hackathons how-to, Christine will be a speaker at the International Data Forum, Emily, Rama and others will be presenters or panelists in various SciDataCon sessions). Please add events that you will participate and the ones that you are aware of.
      • Communication: As we recognize that communication as being central to all aspects of ESIP (e.g., how to talk about ESIP internally and externally), improving the effectiveness of our communication will be valuable to ESIP. We are exploring training classes that can benefit the leadership team. If you are interested in participating, please let me know.
  3. Staff Report
    • Great meeting. Reminder to provide feedback by end of this week w/ link emailed
    • Follow-up from workshop - initial draft report and timeline
    • AIST evaluations have started, call for 2017 student fellows will go out by the end of August.
  4. Committee Reports
    • C&B
      • Nothing to report. Scheduling a catch-up discussion with Erin on C&B issues resulting from the pre-summer meeting workshop.
    • Finance
      • Met in Durham; planned finalizing process documents to go into C&B's ESIP document repository.
      • Sent to committee/working group chairs FY17 request for budgets.
    • Partnership - Partnership is getting ready to review a fall membership application class (four new applicants) for assembly review by late Sept. and voting by Oct. In addition, this committee is also drafting strawman for the new ESIP Member Handbook. Stay tuned for updates and opportunities for review.
    • Data Stewardship - We are creating a web page in which to list our committee's publications. Work on a paper concerning lessons learned from identifier utilization continues. During our June call, Catherine Jones (Software Engineering Group Leader from Scientific Computing Department at the Science and Technology Facilities Council) presented about software citation. Google doc https://docs.google.com/document/d/1ZH7tdz8f0p3BvHp9iKJDe4m63knuiV4VgOihwJyytqA/edit which will eventually go on the wiki. The google doc is a work in progress.
    • Education
      • Workshop was a success. We were thrilled that two of our educators were FUNding Friday winners.
      • We're considering getting set up on Open Science Framework to work with educators on the e-book.
      • Shelley Olds, with help from Soren Scott, presented to ~35 mostly curriculum specialists at NSTA's STEM summit in Denver last month.
      • Shelley Olds and Margaret Mooney both submitted AGU abstracts documenting our efforts.
      • Made a broad invitation to our group for new initiatives that support ESIP's strategic goals. Will be preparing our budget over the next month.
    • IT&I
      • Tech Dive Webinar Series
        • 11 Aug 2016: "Community Data Analysis Tools (CDAT)": Charles Doutriaux, LLNL
      • Planning Discussions
        • Consider how to host and curate a collection of reproducible Jupyter notebooks that would demonstrate progress toward IT&I goals of discoverability and interoperability via common services
    • Nominations - The committee has been established, and preliminary discussions have started for some positions. The committee will be working with staff and leadership of ESIP and FES for determination of what positions related to the board need to elected this cycle. If you are a committee chair, expect to hear from one of the committee members soon about your committee.
    • Products & Services - testbed governance roadmap and discussion points developed (on hold for the overall ESIP restructuring discussions & outcomes).
    • Semantic Technology - Working on a community roadmap with external partners and Springer publishing
  5. Type Rep Reports
    • Type I - continuing to populate Member Map . EarthCube CDF Assembly July 22 @ESIP Summer Meeting elected all new officers: T.Ahern (Chair), D.Kinkade (Vice Chair), B.Arko (Secretary), S.Graves, J.Hausman, C.Meertens, B.Minster.
    • Type II
    • Type III
  6. Other Business
    • ESIP at International Data Week - Please add your ideas, events, sessions etc to this google doc
    • 2017 Theme Discussion
    • “How to talk about ESIP” ideas and how to grow ESIP ambassadors
    • How to document ESIP success stories - there is a technical and programmatic effort. As easy as tagging posts with #esipfed or some other hashtag, but then what do we do all the tagged content, where do we consolidate that, is that how we want to proceed with capturing success stories - let's think about this
      • NOAA has some existing framework resources on this, EarthCube is also using NOAA's work on this.
      • Should we establish a Working Group for this, "Documenting Success Stories"? Annie B. & Danie K. coordinate the activity initially.
    • Any other business?
Retrieved from "https://wiki.esipfed.org/w/index.php?title=Draft_Excom_Minutes&oldid=54389"
GNU Free Documentation License 1.2
Powered by MediaWiki
Powered by Semantic MediaWiki