Draft Excom Minutes

ESIP Federation Executive Committee, June 13, 2013

Participants: Carol Meyer, Erin Robinson, John Scialdone, Emily Law, Karl Benedict, Annette Schloss, Roberta Johnson, Steve Berrick, Tamara Ledley, Chuck Hutchinson Meeting called to order at 2:03 by Karl Benedict

1. Welcome
   
2. May Minutes were tabled and will be approved at the August meeting with the June Minutes.
3. Report Back from Constitution and Bylaws Committee on Commons Governance (Governance Document)
   • Tamara Ledley reported on the work done by C&B on ESIP Commons Governance. The group recommended that a Commons Work Group be established. The group also recommended that membership include type reps, C&B chair and be open to anyone else interested.
   • Tamara moved for ExCom to accept this amended language. The motion was seconded by Chuck Hutchinson and approved by acclimation.
4. Summer Meeting
   • Carol reported on the upcoming ESIP Summer Meeting. Registration is up to almost 100 people and the agenda for both plenary sessions and breakouts are set with exception of a few last details. We will have a sponsored breakfast by RENCI and sponsored reception by ESRI. If you are a fed having trouble with hotel per diem contact Carol. Because of Fed travel restrictions the early bird rate will be extended a week beyond notification.
   • Erin reminded the group that there will be remote participation available. Also that posters will be displayed throughout the meeting instead of at the reception and can be submitted to the ESIP Commons until June 28.
5. GEO Participation Level
   • Carol reported that GEO has approached the Federation about changing our status from observer to Partner. Group discussed and did not see a drawback to making this change.
6. Committee Reports
   • Partnership reported that the current class of new member applications are posted and open for review and comment. The committee has received one new application for the Fall class from the National Academy of Science
7. Other Business
   • No other business

Chuck motioned to adjourn the meeting and John seconded. Meeting adjourned at 2:45.

ESIP Federation Executive Committee, May 9, 2013

Participants: Carol Meyer, Erin Robinson, John Scialdone, Emily Law, Brian Wee, Karl Benedict, Annette Schloss, Roberta Johnson, Steve Berrick, Stefan Falke Meeting called to order at 2:03 by Karl Benedict

1. Welcome
   
2. April Minutes were approved.

Roberta Johnson made a motion to adopt the minutes as drafted. The motion was seconded by Emily Law. Without discussion, the minutes were approved by acclamation.

1. Summer Meeting
   • Carol gave the update. Erin has taken a first pass at the agenda. If there are conflicts contact her. The plenary is coming together. There will be a decadal survey plenary panel and the group is taking a collaborative approach to identifying speakers. Registration is picking up - we are over the 30 person mark. Our hosts at UNC, RENCI, is supporting a breakfast and ESRI is sponsoring the reception at the museum.
   • Question from Brian - Is there a chance to thank sponsors publicly? It will be part of the program, signage and opening remarks
2. Revisiting Award Review Criteria
   • Annette led discussion on award criteria in terms of someone whose passed away. She looked to ExCom for feedback on how to handle a nomination for someone whose passed away? Some viewed that the criteria isn't strictly for living recipients. We should learn from how other organizations. Group agreed we should maintain the award criteria, as is.
3. Committee Reports
   • C&B - Karl reported for Tamara that C&B is moving forward with consideration of Commons Guidance Governance Document
   • Education - Roberta reported that Edu met on Tuesday and discussed Summer Meeting as well as potential participation in GLOBE solicitation.
4. Other Business
   • No other business

Annette motioned and Steve seconded to adjourn at 2:41.