Difference between revisions of "Draft Excom Minutes"

Revision as of 11:11, June 13, 2013

ESIP Federation Executive Committee, May 9, 2013

Participants: Carol Meyer, Erin Robinson, John Scialdone, Emily Law, Brian Wee, Karl Benedict, Annette Schloss, Roberta Johnson, Steve Berrick, Stefan Falke Meeting called to order at 2:03 by Karl Benedict

Welcome
Approval of Approval of April minutes

Roberta Johnson made a motion to adopt the minutes as drafted. The motion was seconded by Emily Law. Without discussion, the minutes were approved by acclamation.

Summer Meeting
- Carol gave the update. Erin has taken a first pass at the agenda. If there are conflicts contact her. The plenary is coming together. There will be a decadal survey plenary panel and the group is taking a collaborative approach to identifying speakers. Registration is picking up - we are over the 30 person mark. Our hosts at UNC, RENCI, is supporting a breakfast and ESRI is sponsoring the reception at the museum.
- Question from Brian - Is there a chance to thank sponsors publicly? It will be part of the program, signage and opening remarks
Revisiting Award Review Criteria
- Annette led discussion on award criteria in terms of someone whose passed away. She looked to ExCom for feedback on how to handle a nomination for someone whose passed away? Some viewed that the criteria isn't strictly for living recipients. We should learn from how other organizations. Group agreed we should maintain the award criteria, as is.
Committee Reports
- C&B - Karl reported for Tamara that C&B is moving forward with consideration of Commons Guidance Governance Document
- Education - Roberta reported that Edu met on Tuesday and discussed Summer Meeting as well as potential participation in GLOBE solicitation.
Other Business
- No other business

Annette motioned and Steve seconded to adjourn at 1:41.

@@ Line 1: / Line 1: @@
-'''ESIP Federation Executive Committee, April 11, 2013'''
+'''ESIP Federation Executive Committee, May 9, 2013'''
-Participants: Carol Meyer, Erin Robinson, John Scialdone, Emily Law, Brian Wee, Karl Benedict, Stefan Falke, Chuck Hutchinson, Tamara Ledley
+Participants: Carol Meyer, Erin Robinson, John Scialdone, Emily Law, Brian Wee, Karl Benedict, Annette Schloss, Roberta Johnson, Steve Berrick, Stefan Falke
+Meeting called to order at 2:03 by Karl Benedict
-Meeting called to order at 2:10 by Karl Benedict
+# Welcome <br>
+# Approval of Approval of April minutes
+::Roberta Johnson made a motion to adopt the minutes as drafted. The motion was seconded by Emily Law. Without discussion, the minutes were approved by acclamation.<br>
+# Summer Meeting
+#* Carol gave the update. Erin has taken a first pass at the agenda. If there are conflicts contact her. The plenary is coming together. There will be a decadal survey plenary panel and the group is taking a collaborative approach to identifying speakers. Registration is picking up - we are over the 30 person mark. Our hosts at UNC, RENCI, is supporting a breakfast and ESRI is sponsoring the reception at the museum.
+#* Question from Brian - Is there a chance to thank sponsors publicly? It will be part of the program, signage and opening remarks
+# Revisiting Award Review Criteria
+#* Annette led discussion on award criteria in terms of someone whose passed away. She looked to ExCom for feedback on how to handle a nomination for someone whose passed away? Some viewed that the criteria isn't strictly for living recipients. We should learn from how other organizations. Group agreed we should maintain the award criteria, as is.
+# Committee Reports
+#* C&B - Karl reported for Tamara that C&B is moving forward with consideration of Commons Guidance Governance Document
+#* Education - Roberta reported that Edu met on Tuesday and discussed Summer Meeting as well as potential participation in GLOBE solicitation.
+# Other Business
+#* No other business
-. Welcome <br>
+Annette motioned and Steve seconded to adjourn at 1:41.
-. Approval of [[Draft Excom Minutes| February minutes]]
-::Chuck Hutchinson made a motion to adopt the minutes as drafted. The motion was seconded by Emily Law. Without discussion, the minutes were approved by acclamation.<br>
-. Commons Governance Working Group Report ([http://commons.esipfed.org/node/1447 Governance Document])
-::The Commons Governance steering committee established draft guidance. One outcome was to formalize the differentiation of the Commons from other ESIP web assets. The Wiki remains as a collaboration space and esipfed.org is front-forward facing website. The Commons is for final products. The draft guidance included the following:
-::* Core principles: (1) Light weight, so that content areas are managed by experts  (2) Least restrictive licensing (3)  Persistence access to resources
-::* Steering Committee made up of ESIP Type Representatives, Content Area Editors and the ESiP Federation Vice President. Discussion noted that the Steering Committee was to be more like a working group (rather than a cluster).
-::** Content area editors - identify experts ensure style
-::** Content contributors
-::** Admin - Operational/Maintenance
-::** Users - viewers of content
-::** The Executive Committee modified the draft to replace the Vice President with the Chair of the Constitution and Bylaws Committee.
-::* Two license - contributed content micro article/meeting sessions/modules - default is cc-by ; option for public domain - does not have authority to assert copyright.
-:* A motion to adopt the draft as modified was put forward by Tamara Ledley and seconded by John Scialdone. There was no additional discussion. The modified document was approved by acclamation.
-::'''Actions''':
-::*The Constitution and Bylaws Committee was asked to see how the steering committee fits within the ESIP governance Structure.
-::*A style guide will be developed with content editors. Will also work through workflows for specific content.
-.  Summer Planning & Travel Impacts ([[Summer 2013 Meeting|Planning Page]]) - Talked to both NASA and NOAA program managers. We are on the conferencing radars. NOAA numbers will likely be down. The call for sessions went out - we have 12 so far. We have plenary programs in the works. Excom discussed ability to travel.
-.  Revisiting Award Review Criteria - item tabled because Vice President, Annette Schloss was not present for the discussion
-. Committee Reports
-::* Partnership - 7 new partners; Setting up a time to meet and review the applications.
-. Other Business
-::No other business was offered. The meeting adjourned at 1:43.