Commons Steering Committee Workspace

Mission

First Draft

The ESIP Commons is a curated, open, knowledge capture repository for documenting contributions to or arising out of the ESIP Federation. The ESIP Commons creates citable content to recognize individual and organizational contributions to the community. The ESIP Commons provides the larger Earth science informatics community with browsable, discoverable and reusasble resources to move forward faster and more effectively than they could have along.

Current Draft

The ESIP Commons is a curated, open access knowledge repository for publishing contributions to or arising out of the ESIP Federation. The ESIP Commons is a publication platform:

• for citable content to recognize individual and organizational contributions to the community and
• for accelerating the discovery and use of knowledge by the global Earth science informatics community.

Draft Vision Statement

Current draft language

The ESIP Commons will be the central destination for the Earth Science community to access and interact with the knowledge of the ESIP Federation

previous

The ESIP Commons will be a valued participatory platform that systematically captures, publishes and shares diverse content contributed by the ESIP Federation.

Alternative draft language

The ESIP Commons realizes the full wealth of expertise and knowledge housed within the ESIP Community in order to move the entire Earth science data and informatics forward toward better science?

The ESIP Commons redefines the boundaries of publishing to capture community knowledge to advance Earth science informatics.

The Earth Science Informatics will help to develop and shape the new field of Earth Science Informatics. It is intended to provide a dissemination platform for research using systems-based approaches to solve multi-scale Earth science problems by encouraging the development …..

Differentiation between Web Site, Wiki, and Commons

• Website - 'Brochure'/Marketing/Organizational Site, Assumes no prior knowledge, Primarily External Facing, Portal (?)/ linking element, to other web presences, Heavily Moderated/Managed content, more static
• Wiki - ESIP Community Workspace, Prior Knowledge Useful as Wiki Difficult to Navigate, Business of the ESIP Federation, Primarily Internal Facing, self moderation, constantly changing
• Commons - Curated Content, Knowledge Capture, Internal & External Facing, Content Available in Perpetuity, Light-touch management and moderation

Attributes

• capturing quality information
• lightweight publication review (aka sniff test)
• reputation growth (individual & organizational)
• persistent content (curation through time provides documentation and evidence of growth and change)
• documents work of ESIP, including meetings
• citable (DOIs are easy to link to- sustainable mostly)
• discoverability (e.g. thru tagging)
• browsability
• forum for ongoing comments & discussion around content

Curation Model

• Content Types linked to curators
• Tags for faceted aggregation of content

Licensing Options and Assignment of License to ESIP

• Need to give ESIP Commons permission to republish while author's retain copyright - this would not be needed if CC or Public Domain are the only choices.
• Creative Commons as a "preferred" option for materials posted through the Commons? Public domain? Also CC0?
• Author certification of copyright
• Enable a botton for all content to flag potential copyright violations/issues?
• DMCA process?
• Blanket license for submitted comments, agreed to during account creation process.

Role of Steering Committee

• Managing Editor(s)
• Dispute resolution
• Management of overall Commons "structure" - categories, sections, etc.
• Development (with content area editors) of a Commons Style Guide

Miscellaneous Discussion Items

• Levels of curation
• Who Contributed? (community, individual)
• Comment-Ability (is it set always?) and community accountability through flags as opposed to moderators- (is that too wiki-like?)
• Style Guide - including license info embedded in document

Resources

Lulu Member Agreement

Gray Literature

PLOS One License

PLOS One Submission Instructtions

Wikipedia Community Portal

Wikipedia Policies & Guidelines

Wikipedia Editorial Administration & Oversight

Wikipedia Handling Disputes

Wikipedia Editorial Quality Review

Wikimedia Commons Community Portal

Wikimedia Commons Project Scope

Flickr Community Guidelines

Encyclopedia of Earth Guidelines

Minutes

Commons Governance minutes for October 5, 2012 2pm est. Attendees: Karl, Carol, Chris, Reid Some technical difficulties with Webex: Accessed ability to share screen through Karl’s “Go to Meeting” account and through the Web ex phone line.

Talking through vision statement • Vision statement in future tense • Participatory- build in that thought later • more than a publishing • aggregator- work space for the community interactive • go back to looking at the mission • core or central destination for the earth science community to access the knowledge of the ESIP Federation • Karl- and interact with revisit it move on to licensing… and role of the steering committee…

Licensing: assignment of permission to publish the contact • License assigned to the material may not be the absolute requirement • Creative commons by-license- don't have to have permission to republish from creator • Lulu: contributors keep the copyright but give permission • Community generated content. …Different than content such as posters • ESIP ability to use -license doesn't mean you give up the right to it • Karl: How do you think folks would feel about that- partners who are publishing materials- would this cause them heartache? • Carol: what about presentations? • Government agencies- might have some roadblocks • Don’t want to have a requirement for publishing in the commons- barriers to some presenters • Making it optional for people…. creative/commons or public domain as another option • Karl to Chris- any experiences • Public domain as another option would not complicate • Creative commons has a public domain definition/ option (?) • Carol: Can we have a series of checkboxes to denote individual agency on making decisions • Couple of things that folks would need to do licenses to choose from- also need them to certify that they have the right to do this that they are the copyright owner • Understand their content- must license those previous-exceeding limits of license copies • Through the combination of the certification and the choice of license that is available to them we provide the citation information to them and cover ourselves - due diligence with submitted content • Capability for each piece of content to identify or flag possible copyright issues- how to handle that-

• You Tube changing their model to non-digital millennium copyright- poster could repeal you tube defined process them now changing over to a process through the dmca notify who they think the copy write owners - issue formal "take-down request" simplifies through legal process through dmca process *

• previous discussion about licensing-- wiki is by default is the gnu free documentation license- by understanding gnu fdl is assigned • Chris- then license is different- content is different than the wiki • Karl yes- given that the content and submission styles are sufficiently different- also materials going in are further along in the spectrum- more "static publications" • ie: white page in the commons choose one of the creative commons we have available- then we also have a comment space where we are explicitly submitting (we need a blanket copyright) • account creation: agreement comments created in the commons are subject to license x • can choose for submitted content but not comments • move away from creative commons being only option but may move more toward public domain • have the creative commons to be the preferred license- may have a reason for submitting as public domain (try to discourage) but still beneficial in terms of knowledge sharing • creative commons has a public domain • Carol: a preferred approach- that can be the default check and then give the other options • also cc- zero "wave all the interests slightly different than complete public domain • examples of policies: flicker ( like the language and readability) also plos • take one of these wiki categories that we pulled out highlight bullets that we want to see in a policy • take a stab at developing an outline borrow pretty liberally with attribution of course • Karl-outline for policy document based Meet next week an hour earlier 1pm EST next Friday, October 12, 2012 --Reidboehm (talk) 13:55, 5 October 2012 (MDT)

Commons Governance minutes for September 21, 2012 2pm est. Attendees: Karl, Carol, Chris, Rahul, Reid Operational behavior of the Commons: content types/ area structures/ workshop materials how do we manage identifiers thoughts to the mission or vision Second half of the mission is almost there Attributes for how the commons will operate understanding that content is targeted towards broader audience permanent record it is not- but persistent record ?tagging scheme browse-ability tags of access attribute additions- comment ability Carol- is this a descriptive tool or part of a vision statement Chris-Best Visions are short and sweet attributes are distilled down into brief and compelling Starting the wording for the vision statement capturing community knowledge through -the trusted leader in earth science information something short and direct for vision Vision: Karl- redefining the boundaries of publishing- doesn't match goal of ESIP separating the tech side from the out come of the Commons Carol: what is different about it- capturing knowledge that wouldn't otherwise be published grey literature-This is not business as usual- works in progress- ESIP Commons published the full breadth of knowledge generated by the ESIP community shared within the federation to advance earth science informatics K: Preserves and organizes: search, browse, ongoing discussion- capture of quality representing ongoing value of materials or knowledge/ Captures and organizes the breadth of knowledge Carol: shared? may not be the best word- sharing its knowledge community or breadth moving to google docs document: Rahul- is this as much a publishing arm- or … new documentation tool importance from research community- notion of publication Note for future (Reid-task) add to the list of governance- tagging member vs. non… we can tag member affiliation without stating member in vision how to reflect tagging and commenting ?social? not social Carol - we don't need the support of the informatics community In the mission we talk about the open, curated, sharing with thte broader community- Do that not just for the sake of the community, but to share with others Karl: Broad community of users…Meeting capture piece- discussion? is it in there? Rahul- it is enabled - we don't have control over whether people use it Carol: dynamic resource- changing content dynamic place, not just contributions but keeps the conversation going Rahul- systematically rather than organize- systematically applies and simplifies publishes the breadth of knowledge/ breath of content- diversity of content/ "diverse content contributed by" not supporting, but sharing content or knowledge- knowledge is not as broad- keeps the material broad Karl: copy and pasting into wiki: closing google document- current draft: The ESIP Commons is a participatory platform that systematically captures, publishes and shares diverse content contributed by the ESIP Federation. Next Meeting will be Friday October 5, 2012 at the same time 2pm EST.

Minutes from Commons Governance Telecon for Friday August 24; 2-3:15 pm EST Attendees: Erin, Karl, Rahul, Carol, Reid Continued conversation about the straw man draft of the vision statement viewing resources for developing policies and level and design of management Carol: evolution of commons reflected from the initial to current to future Erin and Carol youTube channel idea-name-commons may not reflect the mission entirely Karl- ways to aggregate using content types

Commons: is a gathering spot- not to call it something different, but for purpose of understanding vision

Rahul- likes the iCommons original

channel: filtered content subscribe to channels

Curation: long term access evaluation and classification weaker association but needs to be highlighted

Mission diving in: curated and open contributions to and arising out of - individual contribute to group product: products of federation activities who contributes: members/ is there a prerequisite? Scope- community guidelines for contribution Term for contributors; community more encompassing concept Member affiliated and non-member affiliated contributions broadly available for community Carol- how do you manage those contributions Flagging system- capture that on-going feedback Post publication peer review process: how that relates to a flagging system Binary thing Caution with community- rivalry Policies deal with this Mission stays broad to allow for growth (Erin) More moderation the more open… YouTube a good example of moderation experiences- complaints about the comments; active moderation- moderated out Karl- anchor terms guidelines to help us define. Rahul- Open as open publish or open to members- Notion of publications needs to be in there. Grey lit? - is it negative Not-formally published but Karl- redefining publication Open-Access (say explicitly) Publication- Is it publishing- publication platform - Evolving? Like Publication Platform Content- back to ESIP mission

Erin: Community Guidance and Guidelines- the place where this gets specific Karl- items that would go in to the commons that aren't Earth science Curation is- filtration Context up front- Carol- Mission will not be stand alone- other web presence Hooks from the mission into the vision- logical flow Linking the functional sectors of observation, research, Karl: accelerates the discovery and use of that knowledge by the broader Earth Science informatics community Carol- run-on tends to lose people Karl- Emphasis on recognition Carol- colon and bullet the two thoughts

from Rahul Ramachanadran to Everyone: The Earth Science Informatics will help to develop and shape the new field of Earth Science Informatics. It is intended to provide a dissemination platform for research using systems-based approaches to solve multi-scale Earth science problems by encouraging the development ….. dissemination or publication platform Carol- publication is more concrete more action acceleration Community contributions bracketed- should brackets be removed community redundant develop and shape- for vision publishing transformation in vision Moving onto vision peer - reviewed in an open-access platform realizing the wealth of expertise - shape and develop Vision is …something out there- what you are going to work toward The ESIP Commons redefines the boundaries of publishing to document the dynamic… content is living-Erin Karl- dichotomy of evolving knowledge and establishment of a public platform that defines pieces of knowledge that remain static…. conversation around the content is dynamic- another facet anyone can archive papers this is broader through linkage evolving perspective about that institutional memory/ community memory capture - other words for memory Talk about vision next week Meeting scheduled for 2:30pm EST In the meantime look at Wiki and edit/ add ideas as thoughts occur --Reidboehm (talk) 13:49, 24 August 2012 (MDT)

Minutes from meeting August 17, 2012 Governance issues and the management of the commons: Visions: link to original concept by Rahul- subset of the directions that the original concept is current- going towards a subset of what we discussed at the summer meeting Role of the wiki-complementary commons and initial web site venn-diagram of the intersection curation model - key idea of curation licensing- everyone on the same page what licenses are most needed rights that are most need with respect to access

What is the role of the steering committee or other management- "managing editor"- handling disputes/ questions? Look at PlosOne license adoption as exemplar Wikipedia document proxesses and wikipedia commons Fickr- guidelines and policies resources: financial needs for support or maintenance: time to think about funding point of departure: thinking about the vision and the curation model differentiation- also can gain from looking at the other sites functionality- web assests that are part of an overall presence area of overlap- workflows, contents, how can we cross reference or link between them commonality/ look and feel: coherent brand capturing differences and similarities web site proper has been online brochure: external facing- no prior knowledge wiki- active collaboration- about or within activity areas work with each other- even though remote approachability is challenge: where to find the granularity of information Chris: Tangent Points- link not a lot of overlap -different types of links into the commons- drill down Conceptual differences- contents will be where? Who the audience of the Commons is: hybrid: external component also way for self documentation external component may be more dominant in determining sort of polish audience may not have as much familiarity with the inter workings professionalism in the products strengthens reputations beyond the community

Creating: style guide: what should be included work flow- lower the barriers without going too low that quality ESIP community generated content- community contributions- do we review those? self curation with products criteria for poster; (Flickr community guidelines) working definitions for these three entities: create a table catalogue with content types- style guides standards Creating a document with all these principles- available in perpetuity

Defining: wiki- ephemera commons current snapshot looking at the encyclopedia of Earth http://www.eoearth.org/ capturing quality information with user feedback: opportunity within the commons lightweight publication workflow helps define use for application purposes- pushes discussion among the community

Planning Erin and Carol: Strawman vision for editing Capturing Commons to inform: reputation: individual and organizational demonstration of productivity- concrete ability to show other program managers discoverability and browse ability (judicious use of tagging and other schemes- aggregate lists of contents) models- resources- refer to those in next conversation - reconvene and discuss the draft via Erin and Carol

Call next Friday 2pm EST webex --Reidboehm (talk) 14:17, 20 August 2012 (MDT)