Virtual Presence

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Subgroup Members:

• Stefan Falke
• Rob Raskin
• Peter Fox

Issues to Be Addressed:

• Issues related to how we engage people; transparency; communication

• At all levels – Federation level – cluster/activity level

:*How does ESIP operate?

• Pathways to participation – need description of who we are; what we do; where you might fit
• Orientations for new members – liaison with new members

• Community Engagement Committee
• Partnership Committee – follow through

Discussion:

• Motivate people to get involved; get partners to want to participate - technology is not the limiting factor

• must be able to articulate member benefits
• clusters/working groups need to meet partner needs
• wiki enabled sharing information/collaboration - met a need that was previously done by file sharing, in-person meetings, telecons, listservs - now using all together to engage many people
• AQ Cluster has used wiki extensively; in addition, now AQ AIP using Google Sites
• stay open to embracing new technologies as they evolve
• ESIP breaks down competitive barriers; okay to collaborate

• The Wiki Is Good for...

• Archival function
• Anyone can edit/add
• Information delivery - dyanmic content (near real-time; shared content)
• Coordination & Collaboration

• Wiki Limitations

• Not a good entry point into cluster activities/ESIP Federation at this point (other technologies can deal with this better)
• Need a top level entry point

• Orientation for New Members

• what is ESIP? (collaboration, value, grassroots)
• how can I get involved?
• how can I start a new group?
• convey how we use virtual means/technologies to carry on business
• role of Partnership? - need to connect with new Partners
• role of Type Reps?
• role of Committee Chairs?
• examples of things ESIP has done (all levels - ESIP, committees, technical, clusters, wgs, policy, state of activity)
• stories/metrics
• sum of the parts is greater than the whole (this idea needs to be better developed; what value does ESIP add?)
• collaboration across sectors, domains, technologies is value add that the ESIP Federation provides (AQ GEOSS as one example of success & the evenutal creation of an AQ Community of Practice)
• leveraging resources

• We are really talking about internal engagment

• technologies are enablers, not the reason we exist
• our role is to provide value to our sponsors, benefits to our members

• What might replace the Community Engagement Committee?

• Collaboration metrics committee?
• Collect our own metrics - outcome/output based?
• How to capture *new* metrics? - collaboration; multi-agency
• Wiki provides paper trail of collaborations
• Okay to talk about anecdotes

• ESIP as an incubator

• ideas seeded in ESIP Federation - they might mature elsewhere
• filling gaps; being at the cutting edge
• sharing of technology - openess

• What needs to be done to improve ESIP's virtual presence

• for conducting its business
• for communicating with external audiences

Recommendations:

• Not really talking about technology - this section needs to be about how the ESIP Federation operates