Difference between revisions of "Governance"
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**Resolution from Excom articulating the policy change | **Resolution from Excom articulating the policy change | ||
**Primary and Secondary alternates would have to be named<br> | **Primary and Secondary alternates would have to be named<br> | ||
+ | |||
*What to do with Community Engagement, Commercial Development & Products and Services Committees; look at all committee charters | *What to do with Community Engagement, Commercial Development & Products and Services Committees; look at all committee charters | ||
**Active committees - Education/IT&I are more self-serving; Inactive committees have larger organizational roles | **Active committees - Education/IT&I are more self-serving; Inactive committees have larger organizational roles | ||
Line 27: | Line 28: | ||
**Open process to invite new committee to be formed | **Open process to invite new committee to be formed | ||
**Invite Outreach Managers from Data Centers to future meetings | **Invite Outreach Managers from Data Centers to future meetings | ||
− | **P&S perhaps getting split among all other committees<br> | + | **Community Engagement is now served by Foundation Front Office |
+ | **P&S perhaps getting split among all other committees | ||
+ | **Commercial Development as a cluster? ping Howard<br> | ||
+ | |||
+ | *Clusters lifespan – related to membership; finance; AQ was never envisioned to short term; perhaps more appropriate for AQ Cluster to be a WG | ||
+ | **What are Clusters when they grow up? - Working Groups | ||
+ | **What are Working Groups when they grow up? - Committees | ||
+ | **Natural Evolution of cluster to working group | ||
+ | **Air Quality Cluster was created out of the Executive Committee under Yunck - should change the name to Air Quality Working Group | ||
+ | **Semantic Web Cluster was to help the EIE mature - should it fall under IT&I? | ||
+ | **Working Groups are sponsored by Committees - financial oversight by committees as part of their budgets | ||
+ | **Semi-annual reports on how money was spent to ESIP Federation Assembly<br> | ||
+ | |||
+ | *Membership dues | ||
+ | **Every ESIP pays a basic amount (the equivalent of 1 meeting/person) - a meeting credit $600/year | ||
+ | **Will trigger consolidation of partner projects | ||
+ | **Credit has to be sufficient enough to differentiate between members and non-members | ||
+ | **Waive membership fee for Type IVs | ||
+ | **Calendar membership dues structure, pro-rated if join mid-year | ||
+ | **Unanimous consent required for imposing dues | ||
+ | **Optional dues | ||
+ | |||
+ | *Leadership succession/terms/when elections are held | ||
+ | **Length of terms probably should stay at 1 year b/c of difficulty in getting people to serve | ||
+ | **Consecutive terms limited to 1 set of back-to-back; possibly change to 3 | ||
+ | |||
+ | *Governance should support strategic plan... meetings should support governance structure | ||
+ | **town hall meeting to ask what affinity groups are needed? | ||
==='''Recommendations:'''=== | ==='''Recommendations:'''=== | ||
+ | *Permanent Naming of Alternate Voting Rep | ||
+ | **Draft a Resolution from Excom articulating the policy change which provides for a primary and secondary alternate voting rep. (no bylaws change needed) | ||
+ | *What to do with Community Engagement, Commercial Development & Products and Services Committees | ||
+ | **Excom to Review all Committees (# of meetings during past 2 years; # of people in attendance; upcoming activities) and make recommendations on what should be kept, what should go | ||
+ | **Open a process to invite new Standing Committees | ||
+ | *Lifespan of Clusters and Working Groups | ||
+ | **Natural Evolution of cluster to working group | ||
+ | **Oversight of working groups from a committee that created it. | ||
+ | **Financial oversight is done through the budget request review process & semi-annual reporting on activities | ||
+ | *Membership dues | ||
+ | **Implement a *voluntary* dues structure that provides a meeting credit | ||
+ | *Leadership succession/terms | ||
+ | **No changes need to term length | ||
+ | **Increase consecutive term limit to 3 (from 2 1-year terms) | ||
+ | *Governance should support strategic plan | ||
+ | **Conduct a town hall meeting to identify new affinity groups for Federation partners |
Latest revision as of 18:13, October 15, 2008
Back to Main ESIP page
Back to Implementation Groups
Subgroup Members:
- Rob Raskin
- Chuck Hutchinson
- Bruce Caron
Issues to Be Addressed:
- Permanently Name Alternate Voting Reps for which no proxy is needed – education and communication are key parts toward the successful implementation of this;
- What to do with Community Engagement, Commercial Development & Products and Services Committees; look at all committee charters
- Clusters lifespan – related to membership; finance; AQ was never envisioned to short term; perhaps more appropriate for AQ Cluster to be a WG
- Membership dues
- Leadership succession/terms/when elections are held
- Governance should support strategic plan... meetings should support governance structure
Discussion:
- Permanently Name Alternate Voting Reps for which no proxy is needed – education and communication are key parts toward the successful implementation of this
- Is there an issue?
- What would be required to make the change? Look at Bylaw II.2.3 - get clarification from C&B
- Resolution from Excom articulating the policy change
- Primary and Secondary alternates would have to be named
- What to do with Community Engagement, Commercial Development & Products and Services Committees; look at all committee charters
- Active committees - Education/IT&I are more self-serving; Inactive committees have larger organizational roles
- Committee activity review: # of telecons/meetings; # of active people
- Are committee functions related to ESIP Types? What role might affinity groups play? Belonging to more than 1 ESIP Type?
- Eliminate committees that are inactive - would require bylaws changes
- Open process to invite new committee to be formed
- Invite Outreach Managers from Data Centers to future meetings
- Community Engagement is now served by Foundation Front Office
- P&S perhaps getting split among all other committees
- Commercial Development as a cluster? ping Howard
- Clusters lifespan – related to membership; finance; AQ was never envisioned to short term; perhaps more appropriate for AQ Cluster to be a WG
- What are Clusters when they grow up? - Working Groups
- What are Working Groups when they grow up? - Committees
- Natural Evolution of cluster to working group
- Air Quality Cluster was created out of the Executive Committee under Yunck - should change the name to Air Quality Working Group
- Semantic Web Cluster was to help the EIE mature - should it fall under IT&I?
- Working Groups are sponsored by Committees - financial oversight by committees as part of their budgets
- Semi-annual reports on how money was spent to ESIP Federation Assembly
- Membership dues
- Every ESIP pays a basic amount (the equivalent of 1 meeting/person) - a meeting credit $600/year
- Will trigger consolidation of partner projects
- Credit has to be sufficient enough to differentiate between members and non-members
- Waive membership fee for Type IVs
- Calendar membership dues structure, pro-rated if join mid-year
- Unanimous consent required for imposing dues
- Optional dues
- Leadership succession/terms/when elections are held
- Length of terms probably should stay at 1 year b/c of difficulty in getting people to serve
- Consecutive terms limited to 1 set of back-to-back; possibly change to 3
- Governance should support strategic plan... meetings should support governance structure
- town hall meeting to ask what affinity groups are needed?
Recommendations:
- Permanent Naming of Alternate Voting Rep
- Draft a Resolution from Excom articulating the policy change which provides for a primary and secondary alternate voting rep. (no bylaws change needed)
- What to do with Community Engagement, Commercial Development & Products and Services Committees
- Excom to Review all Committees (# of meetings during past 2 years; # of people in attendance; upcoming activities) and make recommendations on what should be kept, what should go
- Open a process to invite new Standing Committees
- Lifespan of Clusters and Working Groups
- Natural Evolution of cluster to working group
- Oversight of working groups from a committee that created it.
- Financial oversight is done through the budget request review process & semi-annual reporting on activities
- Membership dues
- Implement a *voluntary* dues structure that provides a meeting credit
- Leadership succession/terms
- No changes need to term length
- Increase consecutive term limit to 3 (from 2 1-year terms)
- Governance should support strategic plan
- Conduct a town hall meeting to identify new affinity groups for Federation partners