Difference between revisions of "Draft Excom Minutes"

Revision as of 08:14, August 16, 2012

ESIP Federation Executive Committee, August 9, 2012

Participants: Karl Benedict, Steve Berrick, Stefan Falke, Ken Keiser, Chris Lenhardt, Carol Meyer, Curt Tilmes, Erin Robinson, Annette Schloss, Brian Wilson, John Scialdone, Becky Reid, Sayeed Choudhury

Meeting called to order at 2:03 by Karl Benedict

Approval of April minutes- Brian Wilson made a motion to adopt the minutes as drafted. The motion was seconded by Steve Berrick. Without discussion, the minutes were approved by acclamation.
Excom Business
- Summer Meeting Wrap Up
  - Thanks to all who participated and contributed to the ESIP Summer Meeting. There were just over 200 attendees at the meeting in person and 30 virtual participants.The (Meeting Evaluation Summary) is available for review. 90 people responded to the survey and overall the feedback was very positive. The AV in Madison was the best we'd had. We still had a few comments on the technology as we continued to push the ESIP meeting to virtual participants. We solicited feedback on the ESIP Commons. It was well-received, there is a large group interested in continuing to beta test and many comments on issues around using it as well. Finally there was a long list of potential locations, but many wanted to come back to Madison. There was also a long list of suggested themes.
  - Regarding technology and virtual participants, Becky suggested having a third person in the room dedicated to moderating the online portion of the meeting. Karl added to this that having that person wear headphones may help with audio awareness for virtual participants. A request was made to the group that if you know of good virtual meeting best practices, let Erin know.
  - A few other meeting comments - many enjoyed the Innovators Among Us session. Teachers enjoyed this because if it got to technical in one talk, it was over quickly. The group also talked about how to continue to fully incorporate teachers into the meeting. The group had lots of good ideas and it was suggested to continue the discussion to the Visioneers group.
- Future Summer Meeting Cycles (2013-2016) - We have been moving the meeting across the country in an East, Midwest, West. The group decided to divide the country into 4 sections: East, upper midwest, lower midwest and west. For Summer 2013 it is time to move east. Carol is in discussion with RPI in Troy, NY and will report back at the next meeting the status.
- FY 13 Committee Budget Requests - Carol will send out the budget request information and examples and will be accepting budget requests through Sept. 15. As a note, budgets cannot support labor, but can support products.
- Discussion on USGCRP pitch (NCANet) - Missed this point on the agenda and will cover in September
- State of the Art Documents - A request was made to all committee chairs to review their content on the wiki for potential state of art contributions. State of Art documents can be added to the Commons directly using the state of art content type.
- Commons Governance Update (Session Notes) - At the Summer Meeting there was a productive session on Commons governance. A doodle poll has been sent to the list in the room for a follow-up telecon to establish licensing, editorial board and types of content for the Commons.
- Awards subgroup Update -
Committee Reports
Other Business

Annette Schloss made a motion to adjourn the meeting with a second by Chris Lenhardt. The meeting adjourned at 3:04.

@@ Line 5: / Line 5: @@
 Meeting called to order at 2:03 by Karl Benedict
-# Approval of April minutes<br>
+# Approval of April minutes- Brian Wilson made a motion to adopt the minutes as drafted. The motion was seconded by Steve Berrick. Without discussion, the minutes were approved by acclamation.<br>
-Brian Wilson made a motion to adopt the minutes as drafted. The motion was seconded by Steve Berrick. Without discussion, the minutes were approved by acclamation.<br>
 # Excom Business
-#* Summer Meeting Wrap Up ([[Media:0712MeetingEvalSummary.pdf|Meeting Evaluation Summary]])
+#* Summer Meeting Wrap Up
-#* Future Summer Meeting Cycles (2013-2016)
+#** Thanks to all who participated and contributed to the ESIP Summer Meeting. There were just over 200 attendees at the meeting in person and 30 virtual participants.The ([[Media:0712MeetingEvalSummary.pdf|Meeting Evaluation Summary]]) is available for review. 90 people responded to the survey and overall the feedback was very positive. The AV in Madison was the best we'd had. We still had a few comments on the technology as we continued to push the ESIP meeting to virtual participants. We solicited feedback on the ESIP Commons. It was well-received, there is a large group interested in continuing to beta test and many comments on issues around using it as well. Finally there was a long list of potential locations, but many wanted to come back to Madison. There was also a long list of suggested themes.
-#* FY 13 Committee Budget Requests
+#** Regarding technology and virtual participants, Becky suggested having a third person in the room dedicated to moderating the online portion of the meeting. Karl added to this that having that person wear headphones may help with audio awareness for virtual participants. A request was made to the group that if you know of good virtual meeting best practices, let Erin know.
-#* Discussion on USGCRP pitch (NCANet)
+#** A few other meeting comments - many enjoyed the Innovators Among Us session. Teachers enjoyed this because if it got to technical in one talk, it was over quickly. The group also talked about how to continue to fully incorporate teachers into the meeting. The group had lots of good ideas and it was suggested to continue the discussion to the Visioneers group.
-#* State of the Art Documents
+#* Future Summer Meeting Cycles (2013-2016) - We have been moving the meeting across the country in an East, Midwest, West. The group decided to divide the country into 4 sections: East, upper midwest, lower midwest and west. For Summer 2013 it is time to move east. Carol is in discussion with RPI in Troy, NY and will report back at the next meeting the status.
-#* Commons Governance Update ([http://commons.esipfed.org/node/448 Session Notes])
+#* FY 13 Committee Budget Requests - Carol will send out the budget request information and examples and will be accepting budget requests through Sept. 15. As a note, budgets cannot support labor, but can support products.
-#* Awards subgroup Update
+#* Discussion on USGCRP pitch (NCANet) - Missed this point on the agenda and will cover in September
+#* State of the Art Documents - A request was made to all committee chairs to review their content on the wiki for potential state of art contributions. State of Art documents can be added to the Commons directly using the state of art content type.
+#* Commons Governance Update ([http://commons.esipfed.org/node/448 Session Notes]) - At the Summer Meeting there was a productive session on Commons governance. A doodle poll has been sent to the list in the room for a follow-up telecon to establish licensing, editorial board and types of content for the Commons.
+#* Awards subgroup Update -
 # Committee Reports <br>
 # Other Business
+Annette Schloss made a motion to adjourn the meeting with a second by Chris Lenhardt. The meeting adjourned at 3:04.
-. National Climate Assessment Network (Curt Tilmes, NASA/USGCRP)<br>
-Curt Tilmes provided an overview of the USGCRP’s efforts to build a global change knowledge base. The USGCRP mission is to understand integrated science, perform education and communication around global change, to conduct
-sustained assessments, and inform decision support.<br>
-The 2012 Climate Assessment has several new features, including broader partnerships that help build a long-term capacity for doing future assessments. The NCANet (National Climate Assessment Network) is a non-federal body that coordinates external contributions into the National Climate Assessment.<br>
-:*ESIP could help be a communication conduit to/from the NCA team.
-:*ESIP could help make connections to partner organizations.
-:*ESIP Air Quality Working Group Chair (Glynis Lough) is the new Chief of Staff at USGCRP.
-:*ESIP stewardship, drupal, semantic web activities are of particular interest to Curt’s work at the USGCRP.
-:*Participation in NCANet is largely ''ad hoc''.
-The Executive Committee was asked to consider membership in NCANet. The Excom wondered if it made more sense for NCANet to join ESIP. There was no consensus as to moving forward but at minimum, it was understood that ESIP could assist in communicating with its members about relevant opportunities and items of importance. <br>
-. Excom Business<br>
-:*Carol Meyer reported that the Excom approved via email vote the creation of an ESIP Commons Working Group and the Energy and Climate Working Group (formerly Cluster). Both will report up to the Excom.
-:*During last year’s consideration of nominations for the Martha Maiden Award, the Type Rep reviewers indicated that additional review criteria necessary. The Excom was asked to appoint a team to look at review criteria (e.g. consensus v. unanimity approach, number of reviewers, other review criteria). Vice President Annette Schloss agreed to chair this team which will include the ESIP Type Reps. The team will report back to the Excom.
-:*Carol Meyer reported that attendance at the summer meeting had grown to 154 at present (10 virtual). The agenda is in place for the meeting and all looks to be very positive in a tough travel climate.
-:*Several of the Committees are pulling together their state of the art documents for different activities. Both the Products and Services and Data Stewardship Committees are leading efforts. The final documents will have a permanent home in the ESIP Commons.
-. Committee Reports <br>
-The Constitution and Bylaws Committee will meet on June 18 to pick up where they left off in January.<br>
-. Other Business<br>
-There was no other business. <br>
-Chris Lenhardt made a motion to adjourn the meeting with a second by Steve Berrick. The meeting adjourned at 3:05.