Roles
From Earth Science Information Partners (ESIP)
Welcome to the ESIP Community Roles wiki -
These roles are just a start. Note: As you add to the list if you would make these wiki pages.
Special Projects
- Special projects - Project Manager (Bruce - ideas on how roles fit here? [B] Any time there is staff responsibility there is a role...)
- ImHere researcher collaboration project
- Mobile event app - future development (Open source?)
- Testbed Incubation Projects - oversight, RFP management, convening process for project vetting ( (AB + ESIP Leadership)
- Testbed Evaluation Framework Projects (AB+ ESIP Leadership)
- FUNding Friday (AB)
- Community innovation (AB)
- Community survey (AB)
- Ignite Coordination
- Slack team setup & integration
Administrative
- Travel Reimbursement
- Board Roles??
- Budgeting
- HR/Personnel administration
- Sponsorship (meeting/general)
- Reporting
- Financial reporting
- Proposal development
- Executive Committee Meeting Minutes
- Executive Committee Meeting Agenda
- Define/document staff member goals for upcoming quarter
Student Fellows
- Student Fellow program admin (AB)
- Student Fellow technical training (AB)
- Student Fellow Meeting training + management (AB)
- Define Student Fellow roles (AB)
- Student Fellow advising roles (AB)
Infrastructure
- Mailing List Management
- WebEx/GoToMeeting administration
- YouTube site administration
- Equipment acquisition, maintenance, inventory, storage
- Software procurement/installation & upgrades on ESIP equip
- Project/systems documentation/organization/best practices
- ESIP Commons spam control (Regularly delete spam messages/accounts)
Training
- WebEx/GoToMeeting setup, use, best practices (Staff, Student Fellows, ESIP community)
- Online Training for External Community Managers
Fundraising
- research potential funding sources
- grant-writing
- reporting
- develop and build sponsorship model and plan
- obtain and retain sponsors
Content Generation/Communication
- Monday Update newsletter (AB)
- ESIP Interviews (AB)
- Member Highlights (AB)
- Communication
- Design work
- Evaluation/Activity assessment
- Facilitate ESIP Collab Area planning (AB)
- Analytics reporting - content reporting (AB)
- ESIP Blog
- Copy editing-websites, Monday update, ESIP interviews, proposals and reports, meeting programs + schedule, other
- Develop and execute digital + social media strategy
- Website management
- Edit and manage content for AGU/ESIP blog-find stories, write and edit posts, secure guest authors, edit guest posts, maintain editorial calendar
- Produce ignite events- speaker recruitment and relations, host + videographer recruitment, train speakers, find event venue + manage event logistics before + during ignite, event marketing/promotion, provide support to speakers and venue during event
- Source, write, review and distribute ESIP content-website copy, blog posts, pieces for external organizations (i.e. meeting reports for AGU, NASA Earth Observer), press releases, speaking points, other as needed
- Marketing-manage external graphic designers + other freelancers, provide ideas + concepts for the ESIP’s digital engagement campaigns, maintain ESIP look and feel + ensure brand consistency
- Manage media relations-distribute press releases, ESIP in the news, leverage opportunities for external communication
- Build and search for new communications and outreach collaborations
ESIP Members
- Member Database (AB)
- New Member Outreach (AB)
- Membership management (Welcome Wagon?) (AB)
- Welcome packet (AB)
- ESIP 101 Presentation (ER)
Collaboration Areas
- Cluster, Committee, Working Group - Project facilitation (AB)
- Cluster, Committee, Working Group - Meeting scheduling (AB)
- New cluster setup & introductions (AB)
- ESIP Leadership Roles??
- Cross-cluster fertilization (Connector) (AB)
Pre-Meeting Roles
- Meeting Schedule Wrangler (AB)
- Timeline of events (Registration opens, sessions, posters) (AB)
- Invite Speakers
- Meeting registration admin (RegOnline)
- Mobile Event app - setup, data import
- Remote participation session set up (WebEx/GoToMeeting for breakout sessions, plenaries)
- Google+ event setup for live video stream
- Live-stream video announcements, publicizing
- ImHere Session Check In & beacon tracking project
- ESIP State of the Federation (AB)
- Equipment packing & shipping
- Order swag
- Travel/Lodging for ESIP paid people
- Review & sign contracts a/v, f/b, hotel, poster boards, venue
- Order awards
- Name badges, drink tickets, special meal tickets
- Print all material/schedules
- Find local restaurants for side dinners/meeting
- Schedule social media posts
Meeting Roles
- Mobile event app - last minute data imports
- Registration desk
- Early morning room setups
- Afternoon room breakdown
- Loading presentations - onto presentation laptops
- Remote participation session initiation, monitoring (Webex/GoToMeeting)
- Session room responsibilities (Merging all 4 of the preceding)
- Daily schedule, f/b reviews
- Monitor and respond to social media
- Write press releases & other materials as needed
- Live-streaming video
- Edit of YouTube video - after live-stream
- ImHere Session Check In & beacon tracking
- Emergency House AV issues (and Internet connection issues)
- Pack/ship awards to recipients
- Pack/ship supplies to FL
- Identify no shows
- Plenary Speaker Coordinator
Post-Meeting Roles
