Data Management Training/meeting notes 20160329

Planning for Clearinghouse Project

Attendees: Erin Robinson, JC Nelson, Tamar Norkin, David Bassendine, John Faundeen, Matt Mayernik, Nancy Hoebelheinrich, Sophie Hou

Action Items:

1. Set up a separate home page/wiki pages for the Clearinghouse project.
2. Send out doodle poll to determine the next meeting time/date.
3. Submit abstracts for Ignite talk and the breakout session.

Agenda:

• Review of funded proposal tasks, roles & timeline (See attached proposal)

• John - Also has another CDI project that was funded; however, he would be able to help, including the development of role based data management training.
• Nancy - Amber will most likely be the liaison between our project and the related efforts by DataOne.
• Matt - Would also like to be a liaison between our project and other related effort; e.g. from the University of Oxford - https://zenodo.org/collection/user-dcc-rdm-training-materials; as well as with other Data Librarian groups.
• Matt - Additionally, there is a spreadsheet that was started by RDA/US Education group (Nancy - Ruth will most likely be the liaison for the RDA’s activities): https://docs.google.com/spreadsheets/d/13fmSK_wZ1eMpOi9WSGYq72MnChgkgty68hBGJ97iWXs/edit#gid=0

• How to self-organize? Who to work on what? (referred to the five objectives on Page 10 of the full proposal)

• Technical platform (Objective 1) - David, Sophie, JC, Nancy
• Metadata (Objective 2) - John, Tamar, Sophie, Nancy
• Validation (Objective 3) - TBD
• Implementation (Objective 4) - Everyone
• Report (Objective 5) - TBD

• Possible changes in ESIP content management infrastructure

• David - On-going review will be in place to determine if the Clearinghouse project needs to have a separate content management system.

• Erin - For now, Drupal will still be used mainly to manage the content in ESIP Commons.

• Erin/Nancy - Within the next 6 months, there should not be any changes for the content management system that will affect the clearinghouse project.

• Regular communication – what’s needed / preferred

• Separate wiki page(s)?

• Sophie - Will set up a separate home page/wiki pages for the Clearinghouse project.

• Regular meeting day / time for whole organizing group?

• JC - Meeting every two weeks should be doable, especially since the first two months (April and May) might have more activities to be finalized.

• Tamar, Matt, and David concur.

• ESIP Summer Meeting working group/session?

• Nancy - We could consider the options of “Ignite talk” or “How To talk”.
• David - The “How To Talk” might be a good opportunity for us to show people how to submit a data management resource to the Clearinghouse.
• Sophie - Perhaps we could consider both an Ignite talk and a breakout session?

• Nancy, David, Tamar also like the idea.

• Who to liaison with? (ESIP, CDI, USGS generally, DataONE, others?)

• Tentative liaisons:

• ESIP - David, Nancy, and Sophie
• CDI/USGS - JC, Tamar, and John
• DataONE - Amber
• RDA - Ruth
• Data Librarians and other academic institutions - Matt

Additional Project Timeline Suggested by David:

• Wk 3/28, wk 4/4 - Discovery PT1

• PM Setup
• Information architecture, discussion
• User roles and stories, discussion
• Learning Resource field schema, discussion

• Wk 4/11 - Discovery PT2 and Initial setup

• Wireframes
• ESIP microsite setup

• Wk 4/18 - Development

• Store and display Learning Resources
• Search and Listing interface (start)

• Wk 4/25 - Development

• Search and Listing interface (complete)

• Wk 5/2 - Development

• Homepage
• Moderation workflows

• Wk 5/9 - Review and testing, contingency
• Wk 5/16 - Deployment