Difference between revisions of "ExCom Minutes - Erin"

Latest revision as of 11:30, November 17, 2010

ESIP Federation Executive Committee, November 16, 2010

Attendees: Jim Frew; Chris Lenhardt; Carol Meyer; Margaret Mooney; Rob Raskin; Erin Robinson; Marilyn Kaminski; Michael Goodman; Steve Berrick

The meeting was called to order by Chairman Jim Frew at 2:15 pm EST.

1. Adoption of Minutes A motion to adopt the revised minutes was offered by Michael Goodman and seconded by Marilyn Kaminski. Without further discussion, the minutes were approved by acclamation.

2. Executive Director Report

Erin Robinson joined our staff last week. The ExCom is asked to take a look at the website and offer their comments. Some of the changes that are being made: single sign-on between wiki and drupal, content placement and additional functions to support community activities/projects.
Seven partnership applications have been posted for comment and a vote will be held prior to the January meeting.
The ESIP Federation attended the GEO Plenary in Beijing. The exhibit hall traffic was disappointing, but good connections were made with American colleagues.
ESIP Federation elections are around the corner. A call for nominations will be issued soon, look for e-mail right before/after the Thanksgiving holiday.

Action items:

Michael Goodman and Carol will work to get the election process started.

3. Winter Meeting Planning Update

Breakout tracks beginning to be developed. Looking for confirmation from speakers. Registration is 15-20 people.
Martha Maiden Award - 3 nominations reviewed and consensus was reached. The subcommittee (VP, plus 3 Type reps) will affirm their decision inan upcoming telecon.

Action items:

e-mail list-serv about Winter Meeting registration
Check Martha Maiden awardee availability

4. Partnership Committee Update The Partnership Committee met to talk about changes to ESIP Federation governance. Type definition are useful for describing generally what members do (link to current and proposed definitions). Type 1 is clarifying language (amended: Earth Science and related datasets) to include data clearinghouses, networks. Type 3 is being broadened to include wider range of users being supported. Chris Lenhardt made a motion to report out the revised definitions to the Assembly (as amended). Rob Raskin seconded the motion. Without further discussion, the vote was passed by acclamation.

Action Items:

Need to notify Assembly and publish Business Meeting agenda by 12/6

5. Other Business Simpson amendment - Federation cannot compel its members to do anything without unanimous consent of the Assembly and direct consent of the individual partner. Unanimous consent is not 117 yes's, rather, it is asking if there are any objections to whatever item is before the Assembly. Ask C&B's for interpretation or modification? Frew suggested deleting Bylaw 2.2.7, because unanimous consent has solved bigger issues than it has helped. Will require 2/3 majority to pass.

Action Items:

publish business meeting agenda month before and post this issue on the agenda (by Dec. 6)
Frew, Michael and Rob are going to meet with C&B to draft a white paper and FAQ detailing the rational for repeal of Bylaw 2.2.7.

The meeting adjourned at 2:55 pm.

@@ Line 3: / Line 3: @@
 '''ESIP Federation Executive Committee, November 16, 2010'''
-Attendees:  Jim Frew; Chris Lenhardt; Carol Meyer; Margaret Mooney; Rob Raskin; Erin Robinson; Marilyn ; Michael; Steve ;
+Attendees:  Jim Frew; Chris Lenhardt; Carol Meyer; Margaret Mooney; Rob Raskin; Erin Robinson; Marilyn Kaminski; Michael Goodman; Steve Berrick
 The meeting was called to order by Chairman Jim Frew at  2:15 pm EST.
 . Adoption of Minutes
-A motion to adopt the revised minutes was offered by Michael and seconded by Marilyn.  Without further discussion, the minutes were approved by acclamation.
+A motion to adopt the revised minutes was offered by Michael Goodman and seconded by Marilyn Kaminski.  Without further discussion, the minutes were approved by acclamation.
 . Executive Director Report<br>
-:* Erin Robinson joined our staff last week. ExCom is asked to take a look at the website, some of the changes that are being made: single sign-on between wiki and drupal, content placement.
+:* Erin Robinson joined our staff last week. The ExCom is asked to take a look at the website and offer their comments.  Some of the changes that are being made: single sign-on between wiki and drupal, content placement and additional functions to support community activities/projects.
-:* Seven partnership applications came in this round.
+:* Seven partnership applications have been posted for comment and a vote will be held prior to the January meeting.
-:* GEO Plenary in Beijing. Exhibit hall traffic disappointing, but good connections made with American colleagues
+:* The ESIP Federation attended the GEO Plenary in Beijing. The exhibit hall traffic was disappointing, but good connections were made with American colleagues.
-:* Call for nominations, look for e-mail right before/after the holidays. (Michael will connect)
+:* ESIP Federation elections are around the corner.  A call for nominations will be issued soon, look for e-mail right before/after the Thanksgiving holiday.
 Action items:
-* none
+* Michael Goodman and Carol will work to get the election process started.
 . Winter Meeting Planning Update <br>
 :* Breakout tracks beginning to be developed. Looking for confirmation from speakers. Registration is 15-20 people.
-:* Martha Maiden Award - 3 nominations reviewed and consensus was reached.
+:* Martha Maiden Award - 3 nominations reviewed and consensus was reached. The subcommittee (VP, plus 3 Type reps) will affirm their decision inan upcoming telecon.
 Action items:
 * e-mail list-serv about Winter Meeting registration
 * Check Martha Maiden awardee availability
 . Partnership Committee Update
-Partnership committee met to talk about Federation changes. Type definition are useful for describing generally what members do (link to current and proposed definitions). Type 1 is clarifying language (modification suggested: Earth Science '''and related''' datasets) to include data clearinghouses, networks. Type 3 is being broadened to include wider range of users. Chris motioned to vote, Rob seconded, approved by acclimation.
+The Partnership Committee met to talk about changes to ESIP Federation governance. Type definition are useful for describing generally what members do (link to current and proposed definitions). Type 1 is clarifying language (amended: Earth Science '''and related''' datasets) to include data clearinghouses, networks. Type 3 is being broadened to include wider range of users being supported. Chris Lenhardt made a motion to report out the revised definitions to the Assembly (as amended). Rob Raskin seconded the motion. Without further discussion, the vote was passed by acclamation.
 Action Items:
-* Need to publish to larger community
+* Need to notify Assembly and publish Business Meeting agenda by 12/6
 . Other Business
-Simpson amendment - Federation can't do anything without unanimous consent. Unanimous consent is not 117 yes's, but it is asking for any No's and if there are no no's then motion passes. Ask C&B's for interpretation or modification? Frew suggested deleting 2.2.7, because unanimous consent has solved bigger issues than it has helped. Will require 2/3 majority to pass.
+Simpson amendment - Federation cannot compel its members to do anything without unanimous consent of the Assembly and direct consent of the individual partner. Unanimous consent is not 117 yes's, rather, it is asking if there are any objections to whatever item is before the Assembly.  Ask C&B's for interpretation or modification? Frew suggested deleting Bylaw 2.2.7, because unanimous consent has solved bigger issues than it has helped. Will require 2/3 majority to pass.
 Action Items:
 * publish business meeting agenda month before and post this issue on the agenda (by Dec. 6)
-* Frew, Michael and Rob are going to meet with C&B to draft a proposal and FAQ for rationale
+* Frew, Michael and Rob are going to meet with C&B to draft a white paper and FAQ detailing the rational for repeal of Bylaw 2.2.7.
-No motion to adjourn and the meeting adjourned at 2:55 pm.
+The meeting adjourned at 2:55 pm.