Difference between revisions of "Draft Excom Minutes"

Revision as of 12:44, April 11, 2013

ESIP Federation Executive Committee, February 14, 2013

Participants: Carol Meyer, Curt Tilmes, Erin Robinson, Annette Schloss, John Scialdone, Emily Law, Chris Mattman, Roberta Johnson, Brian Wee, Matt Austin, Steve Berrick

Meeting called to order at 2:10 by Karl Benedict

Welcome and Introductions - Welcome to new members, Brian, Emily, Roberta and Chris
Approval of November minutes -Chuck made a motion to adopt the minutes as drafted. The motion was seconded by Emily Law. Without discussion, the minutes were approved by acclamation.
Commons Governance Working Group Report (Governance Document) - The steering committee established guidance. One outcome was to differntiate the Commons from other ESIP web assets. The Wiki as collaboration space and esipfed.org is front-forward facing website. The Commons is for final products.
- Core principles: (1) Light weight, so that content areas are managed by experts (2) Least restrictive licensing (3) Persistence to access for resources
- Steering Committee made up of .... ; Steering committee more like a working group - how does it fit best?
  - Content area editors - identify experts ensure style
  - Content contributors
  - Admin - Operational/Maintenance
  - Users - viewers of content
  - Group modified the steering committee to include a member of C&B
- Two license - contributed content micro article/meeting sessions/modules - default is cc-by ; option for public domain - don't have authority to assert copyright.
- Style guide will be developed with content editors. Will also work through workflows for specific content.
- Motion to adopt as modified - Tamara/ John; No discussion. Without discussion, governace doc was approved by acclamation
Summer Planning & Travel Impacts (Planning Page) - Talked to both NASA and NOAA program managers. We are on the conferencing radars. NOAA numbers will likely be down. The call for sessions went out - we have 12 so far. We have plenary programs in the works. Excom discussed ability to travel.
Revisiting Award Review Criteria - item postponed because Annette was absent to lead.
Committee Reports
- Partnership - 7 new partners; Set-up time to meet and review.
Other Business

Meeting adjourned - 1:43.

@@ Line 3: / Line 3: @@
 Participants: Carol Meyer, Curt Tilmes, Erin Robinson, Annette Schloss, John Scialdone, Emily Law, Chris Mattman, Roberta Johnson, Brian Wee, Matt Austin, Steve Berrick
-Meeting called to order at 2:04 by Annette Schloss
+Meeting called to order at 2:10 by Karl Benedict
 # Welcome and Introductions - Welcome to new members, Brian, Emily, Roberta and Chris
-# Approval of [[Draft Excom Minutes| November minutes]] -Brian made a motion to adopt the minutes as drafted. The motion was seconded by Chris Mattman. Without discussion, the minutes were approved by acclamation.<br>
+# Approval of [[Draft Excom Minutes| November minutes]] -Chuck made a motion to adopt the minutes as drafted. The motion was seconded by Emily Law. Without discussion, the minutes were approved by acclamation.<br>
-# ESIP Meetings
+# Commons Governance Working Group Report ([http://commons.esipfed.org/node/1447 Governance Document]) - The steering committee established guidance. One outcome was to differntiate the Commons from other ESIP web assets. The Wiki as collaboration space and esipfed.org is front-forward facing website. The Commons is for final products.
-#*Winter Recap ([http://bit.ly/WLg2gH Meeting Survey Results]) - Carol recapped the Winter Meeting. The attendance was above our expectations given the budget restrictions. The program was well-received, again, receiving feedback that there are too many things that people want to attend but cannot fit them all into their schedule. Carol thanked everyone who helped plan the sessions, noting that the meetings are a product of the community. Feedback was good on both days' plenary sessions. The theme on the Climate Assessment was well-timed, meeting just a few days before the report's release. The second day interagency panel was an impromptu catalyst for an OSTP interagency project on EarthData, more details will come in March.
+#* Core principles: (1) Light weight, so that content areas are managed by experts  (2) Least restrictive licensing (3)  Persistence to access for resources
-#*Summer Planning ([[Summer 2013 Meeting|Planning Page]]) - The call for sessions will go out at the beginning of March. The meeting will be in Chapel Hill, NC at the University of North Carolina. We have arranged to spend an afternoon at the NC Museum of Natural Science on Day 2 of the meeting, giving the ESIP Federation a chance to do outreach using the museum's assets. There is an immersive theater and a 3-story theater (Daily Planet) that are open for our use. With the meeting theme focusing on natural disasters, the museum represents an outstanding opportunity to showcase member projects that support this important theme. The rest of the meeting will be at the university's continuing education facilities. There will also be a teacher workshop at this meeting led by Margaret Mooney. John Scialdone inquired about engaging the NC State Meteorologist, state climatologist. Carol has connections and will follow-up on that.  Emily suggested reaching out to Geospatial Cluster.
+#* Steering Committee made up of .... ; Steering committee more like a working group - how does it fit best?
-# Committee Round Robin
+#** Content area editors - identify experts ensure style
-#*Chris Mattmann - Products & Services Vision - help ESIP facilitate member projects and their use of computing and storage resources; bring forth collaborations with external open source foundations including Apache; and to make best use of Earth science information products and services within that scope, and with modern big data technologies.
+#** Content contributors
-#* Matt Austin - Reminder that there is an Information Technology & Interoperability  call at 3pm w/David Maidment, UT-Austin
+#** Admin - Operational/Maintenance
-#* Roberta Johnson - Education Committee call is next week. A number of big issues around education that ESIP can help with - (1) next generation science standards coming out shortly and unclear how they will be implemented in K-12 classrooms. (2) NESTA - ESIP can leverage the connection and network of teachers that are members of NESTA to learn about what ESIP has to offer. Looking at Summer conference - NESTA teachers will be engaged.
+#** Users - viewers of content
-#* John Scialdone - Partnership has 4 applications in for the next class. Will wait until end of March before bringing them forward.
+#** Group modified the steering committee to include a member of C&B
-#* Brian Wee - On task force to evaluate nation's environmental observation systems wants to carry the conversation with OSTP societal benefit areas (SBAs) and GEOSS SBAs - what extent has he extended analysis to encompass data centers that make those observation available? Matt - NESDIS has done analysis on behalf of OSTP in the PALMA tool created by MITRE. Would also like to extend to information systems - are accessible through services and standards?
+#* Two license - contributed content micro article/meeting sessions/modules - default is cc-by ; option for public domain - don't have authority to assert copyright.
-# Raskin Scholarship Launch - The Foundation for Earth Science received a gift from Rob's family to support a current graduate student in computer, earth or informatics science. It goes back to Rob's mentoring of students throughout his life. A small team came up with the award - the student winner will give a talk at a future ESIP meeting. We will go out in the spring for nominations and we will award in Jan. 2014.
+#* Style guide will be developed with content editors. Will also work through workflows for specific content.
+#* Motion to adopt as modified - Tamara/ John; No discussion. Without discussion, governace doc was approved by acclamation
+# Summer Planning & Travel Impacts ([[Summer 2013 Meeting|Planning Page]]) - Talked to both NASA and NOAA program managers. We are on the conferencing radars. NOAA numbers will likely be down. The call for sessions went out - we have 12 so far. We have plenary programs in the works. Excom discussed ability to travel.
+# Revisiting Award Review Criteria - item postponed because Annette was absent to lead.
+# Committee Reports
+#* Partnership - 7 new partners; Set-up time to meet and review.
 # Other Business
-#* John - The task on international/domestic partnership is complete.
-Chris Mattman made a motion to adjourn the meeting with a second by Roberta Johnson. The meeting adjourned at 2:46.
+Meeting adjourned - 1:43.
-'''ESIP Federation Executive Committee, March 14, 2013'''
-Participants: Curt Tilmes, Erin Robinson, Emily Law, Chris Mattman, Margaret Mooney, Chuck Hutchinson, Karl Benedict, Stefan Falke
-# Governance steering docs for ESIP Commons have been added to the Commons.
-# Summer Meeting
-## Discussions with Frank Lindsay have led to development of a workshop proposal on disasters data, services products that are needed
-## Call for sessions and museum presentations are out
-## Survey went out to last two years of summer meetings to identify impact of budget sequestration (will include survey in monday update too)
-## Teacher workshop is still a go
-# Committee reports
-## P&S - new opportunity with Microsoft Azure Science Platform. Chris, Erin worked to reduce AWS cloud budget. Have moved projects to microinstances or turned off. Will work on better project documentation of testbed projects.
-## Partnership - 4 applications awaiting review.