Difference between revisions of "Draft Excom Minutes"

Revision as of 08:38, December 1, 2010

ESIP Federation Executive Committee, November 16, 2010

Attendees: Jim Frew; Chris Lenhardt; Carol Meyer; Margaret Mooney; Rob Raskin; Erin Robinson; Marilyn Kaminski; Michael Goodman; Steve Berrick

The meeting was called to order by Chairman Jim Frew at 2:15 pm EST.

1. Adoption of Minutes A motion to adopt the revised minutes was offered by Michael Goodman and seconded by Marilyn Kaminski. Without further discussion, the minutes were approved by acclamation.

2. Executive Director Report

Erin Robinson joined our staff last week. The ExCom is asked to take a look at the website and offer their comments. Some of the changes that are being made: single sign-on between wiki and drupal, content placement and additional functions to support community activities/projects.
Seven partnership applications have been posted for comment and a vote will be held prior to the January meeting.
The ESIP Federation attended the GEO Plenary in Beijing. The exhibit hall traffic was disappointing, but good connections were made with American colleagues.
ESIP Federation elections are around the corner. A call for nominations will be issued soon, look for e-mail right before/after the Thanksgiving holiday.

Action items:

Michael Goodman and Carol will work to get the election process started.

3. Winter Meeting Planning Update

Breakout tracks beginning to be developed. Looking for confirmation from speakers. Registration is 15-20 people.
Martha Maiden Award - 3 nominations reviewed and consensus was reached. The subcommittee (VP, plus 3 Type reps) will affirm their decision inan upcoming telecon.

Action items:

e-mail list-serv about Winter Meeting registration
Check Martha Maiden awardee availability

4. Partnership Committee Update The Partnership Committee met to talk about changes to ESIP Federation governance. Type definition are useful for describing generally what members do (link to current and proposed definitions). Type 1 is clarifying language (amended: Earth Science and related datasets) to include data clearinghouses, networks. Type 3 is being broadened to include wider range of users being supported. Chris Lenhardt made a motion to report out the revised definitions to the Assembly (as amended). Rob Raskin seconded the motion. Without further discussion, the vote was passed by acclamation.

Action Items:

Need to notify Assembly and publish Business Meeting agenda by 12/6

5. Other Business Simpson amendment - Federation cannot compel its members to do anything without unanimous consent of the Assembly and direct consent of the individual partner. Unanimous consent is not 117 yes's, rather, it is asking if there are any objections to whatever item is before the Assembly. Ask C&B's for interpretation or modification? Frew suggested deleting Bylaw 2.2.7, because unanimous consent has solved bigger issues than it has helped. Will require 2/3 majority to pass.

Action Items:

publish business meeting agenda month before and post this issue on the agenda (by Dec. 6)
Frew, Michael and Rob are going to meet with C&B to draft a white paper and FAQ detailing the rational for repeal of Bylaw 2.2.7.

The meeting adjourned at 2:55 pm.

@@ Line 1: / Line 1: @@
 [[Executive_Committee |Back to Executive Committee Main Page]]
-'''ESIP Federation Executive Committee, October 14, 2010'''
+'''ESIP Federation Executive Committee, November 16, 2010'''
-Attendees:  Jim Frew; Patricia Huff, Chuck Hutchinson; Chris Lenhardt; Ken McDonald; Carol Meyer; Margaret Mooney; Rahul Ramachandran; Rob Raskin; Annette Schloss
+Attendees:  Jim Frew; Chris Lenhardt; Carol Meyer; Margaret Mooney; Rob Raskin; Erin Robinson; Marilyn Kaminski; Michael Goodman; Steve Berrick
-The meeting was called to order by Chairman Jim Frew at 2:05 pm.
+The meeting was called to order by Chairman Jim Frew at  2:15 pm EST.
 . Adoption of Minutes
-A minor edit was made by Chris Lenhardt to the draft minutes on the wiki.  A motion to adopt the revised minutes was offered by Chuck Hutchinson and seconded by Annette Schloss.  Without further discussion, the minutes were approved by acclamation.
+A motion to adopt the revised minutes was offered by Michael Goodman and seconded by Marilyn Kaminski.  Without further discussion, the minutes were approved by acclamation.
-. Martha Maiden Award
+. Executive Director Report<br>
-Carol Meyer noted that nominations are being accepted for the 2011 Martha Maiden Award.  She urged the formation of an ad hoc subcommittee to review the nominations received, with the ESIP Type Reps and the Federation Vice President comprising the subcommittee.  The Executive Committee concurred with this recommendation
+:* Erin Robinson joined our staff last week. The ExCom is asked to take a look at the website and offer their comments.  Some of the changes that are being made: single sign-on between wiki and drupal, content placement and additional functions to support community activities/projects.
+:* Seven partnership applications have been posted for comment and a vote will be held prior to the January meeting.
+:* The ESIP Federation attended the GEO Plenary in Beijing. The exhibit hall traffic was disappointing, but good connections were made with American colleagues.
+:* ESIP Federation elections are around the corner.  A call for nominations will be issued soon, look for e-mail right before/after the Thanksgiving holiday.
 Action items:
-*Reminder for request for nominations to be sent to esip-all.
+* Michael Goodman and Carol will work to get the election process started.
-*Notify Type Reps of subcommittee’s formation.
-*Add information to wiki from past nomination letters.
-. Winter Meeting Planning Update
+. Winter Meeting Planning Update <br>
-The Executive Committee discussed the proposed meeting theme – Evaluating and Maximizing the Value of Earth Science Information.  Supportive of the overall intent of the theme, the Executive Committee refined the language and offered the folllowing alternative to the Visioneers Working Group: Evaluating and Maximizing the Impact of Earth Science Information.
+:* Breakout tracks beginning to be developed. Looking for confirmation from speakers. Registration is 15-20 people.
+:* Martha Maiden Award - 3 nominations reviewed and consensus was reached. The subcommittee (VP, plus 3 Type reps) will affirm their decision inan upcoming telecon.
-*Several speaker invitations have been issued (GWU, Google Analytics, Heidi Cullen, OMB, NOAA) and others are pending (Agency panel, Foundation speaker)
-:*Looking for a pathway to the Moore Foundation; Packard Foundation; National Geographic; Pew; Heinz; Keck to speak about Foundation criteria for evaluating the impact of programs they fund.
-*ESIP Federation Committees Clusters Working Group Chairs have been contacted about breakout session needs.
-:*Breakout sessions will be asked for improved report outs from their meetings.
-*Poster Session Competition
-:*New this meeting: Awards for best of show and poster representing the best fit for the theme of the meeting.  The Visioneers Working Group will work out the details.
-*Other Breakout
-:*Possibly IT&I hosted breakout on mobile apps. Rahul Ramachandran to gauge IT&I interest in offering this.  This is in response to an outside effort on mobile citizen science apps development for described by Annette Schloss.
 Action items:
-*Jim Frew to inquire about connections to Packard and National Geographic.
+* e-mail list-serv about Winter Meeting registration
-*Carol Meyer to ask Visioneers for guidance on reports from breakout sessions.
+* Check Martha Maiden awardee availability
-*Carol Meyer to ask Visioneers to work out details on poster session competition.
 . Partnership Committee Update
-Annette Schloss reported that the Partnership Committee has discussed problems with ESIP Type definitions and the ability to establish a quorum at ESIP Federation business meetings.
+The Partnership Committee met to talk about changes to ESIP Federation governance. Type definition are useful for describing generally what members do (link to current and proposed definitions). Type 1 is clarifying language (amended: Earth Science '''and related''' datasets) to include data clearinghouses, networks. Type 3 is being broadened to include wider range of users being supported. Chris Lenhardt made a motion to report out the revised definitions to the Assembly (as amended). Rob Raskin seconded the motion. Without further discussion, the vote was passed by acclamation.
-*ESIP Types Definitions:
-:*Discussed associate and student memberships. Member survey revealed that there was strong opposition to individual memberships.  No associate membership is being recommended.  Instead of a student membership, the ESIP Federation will start up a Student Cluster, utilizing academic member students.
-::*The Partnership Committee decided to keep ESIP types and tweak definitions for Types I & III.
-::*To address the quorum problem, the Partnership Committee recommended that each ESIP partner ‘renew’ its membership periodically (perhaps every 2-3 years)
 Action Items:
-*Send revised ESIP Type definitions to Executive Committee for review at November telecon.
+* Need to notify Assembly and publish Business Meeting agenda by 12/6
-*Create a Student Cluster.
-. Outreach
+. Other Business
-Jim Frew reported on the National Geoinformatics Community (NGC) meeting, attended by him, Rob Raskin and Carol Meyer.   The NGC is based in USGS’ solid Earth community and is trying to form a community around Geoinformatics.  There was a lot of focus on process and governance.  An impromptu opportunity was provided for Jim Frew to offer an overview of the ESIP Federation, which was politely received.  Rob Raskin added that the initiative originated out of GSA a few years ago, with it still not being clear about the direction it will take. Rob Raskin suggested that we offer a solid Earth session at a future meeting
+Simpson amendment - Federation cannot compel its members to do anything without unanimous consent of the Assembly and direct consent of the individual partner. Unanimous consent is not 117 yes's, rather, it is asking if there are any objections to whatever item is before the Assembly.  Ask C&B's for interpretation or modification? Frew suggested deleting Bylaw 2.2.7, because unanimous consent has solved bigger issues than it has helped. Will require 2/3 majority to pass.
-Action items:
+Action Items:
-*Carol Meyer to follow up with key people from the NGC to invite them to the Winter ESIP Federation meeting
+* publish business meeting agenda month before and post this issue on the agenda (by Dec. 6)
+* Frew, Michael and Rob are going to meet with C&B to draft a white paper and FAQ detailing the rational for repeal of Bylaw 2.2.7.
-Carol Meyer reported that the AGU Data Management Plan workshop has been approved for the Fall 2010 AGU.
-. Funding Update
-Carol Meyer reported that a new 2-year Cooperative Agreement is in place with NOAA.  She also reported that a small EPA grant in support of the summer 2010 ESIP Federation meeting was recently awarded.
-. Other Business
-There was no other businees.
-Chuck Hutchinson offered a motion to adjourn (seconded by Chris Lenhardt).  Wtihout discussion, the motion carried unanimously and the meeting adjourned at 2:57 pm.
+The meeting adjourned at 2:55 pm.