Difference between revisions of "Draft Excom Minutes"

Revision as of 12:00, March 29, 2010

Excom Notes – March 11, 2010

Present:

Carol Meyer
James Frew
Brian Rogan
Karl Benedict
Marilyn Kaminski
Chris Lenhardt
Margaret Mooney
Steve Kempler
Annette Schloss
Rob Raskin

Adoption of Minutes

Meeting called to order by President Frew at 2:06 PM. Marilyn Kaminski moved to adopt the meeting, seconded by Chris Lenhardt. The minutes were approved by acclamation.

ESIP Federation Contributions to GEO's Decision Support Project, Steve Kempler

Steve Kempler gave an overview of the Decision Support projects that Lawrence Friedl is involved with in GEO. GEO is looking for advisors for projects from within the ESIP Federation community. It is possible that there could be funding for these efforts, if the GEO team is successful in finding a match between the proposers and funding agencies. The deadline for submitting full proposals is May 1.

Carol felt that since many people hadn’t read through these proposals, that it might be worth creating an inventory of needed skills. If this work was done up front, more people might become interested. Because of time constraints, it isn’t clear many people would read through all of these proposals. One suggestion was to ask the proposers for specific skills needed when full proposals are submitted in May.

The Executive Committee is supportive of this effort but a path forward is not clearly defined. One approach might be to work on this through some our existing groups. (e.g. Water, Air Quality, Decisions)

Another approach might be to utilize the nascent ESIP Federation skills database. The database structure and interface is in place - additional fields (beyond IT skills) will be added to reflect the broad range of skills within the ESIP Federation and those being sought for the GEO proposals. Several clusters can work on identifying the expertise topics.

It was noted that several ESIP Federation partners were involved with the GEO proposals and others had stepped forward earlier to volunteer their help. It was also noted that it is important to support this project. We should try and populate as many of these proposals as possible.

Carol will follow up with Lawrence and Steve and ask one to join the Products and Services telecon scheduled for next week. There was general agreement to continue the process and engage the ESIP Federation into this worthwhile program.

Constitution and Bylaws Committee Update

The Constitution and Bylaws and Partnership Committees have caucused and agreed that the Constitution and Bylaws Committee will put together a proposal to make changes to the ESIP Federation's governance documents that are impacting its ability to self-govern. One Bylaw provision has been flagged initially to be studied by the Committees and others likely will emerge from their review. The "Simpson provision" would be removed first and then determine what other changes would be needed to remove partners from the rolls.

There have been a number of partners identified who are no long active due to grants no longer being funded or lost interest on their part. The ESIP Federation has changed from it earlier roles and that one goal is to truly define what is a partner. This proposal needs to be ready for discussion at the summer meeting so that partners are aware of the changes. The changes need to be framed so they are not threatening to current membership. A discussion document will be pulled together for the summer meeting.

The Executive Committee noted that this discussion could raise a number of other related issues. It will be important to consult with the early ESIP Federation leaders to ensure that support for the changes can be in place.

Summer Meeting Update

There have been a number of tracks put together, water, education, Products and Services, Data and, Energy and Climate.

There have been several invitations put out including one to Tom Karl. There have been no responses as of yet.

Creative Commons Policy Update Brian gave a quick review of the work on the Copyright Policy. He has done some edits to it and it is ready to go for final review.

The executive committee is declared done. Put out the policy for review to the membership for 30 days. After this time period, it will be adopted by partnership.

Update on Education Budget NOAA is doing a one day climate stewards workshop on Tuesday, July 20. The budget will devote more monies towards teacher support but is still dollar neutral.

President Frew moved to adopt, Karl Benedict seconded. It passed by acclimation.

Other Business

There was no other business.

Margaret Mooney moved to adjourn, Karl Benedict seconded. Meeting was adjourned at 2:57 PM

@@ Line 19: / Line 19: @@
 '''Adoption of Minutes'''
-Meeting called to order by President Frew at 2:06 PM.   Marilyn Kaminski moved to adopt the meeting, seconded by Chris Lenhardt.  Approved by acclimation.
+Meeting called to order by President Frew at 2:06 PM.   Marilyn Kaminski moved to adopt the meeting, seconded by Chris Lenhardt.  The minutes were approved by acclamation.
 '''ESIP Federation Contributions to GEO's Decision Support Project, Steve Kempler'''
-Based on a discussion with Lawrence Friedl, Steve Kempler gave an overview of projects Lawrence  is involved with as part of GEO
+Steve Kempler gave an overview of the Decision Support projects that Lawrence Friedl is involved with in GEO.  GEO is looking for advisors for projects from within the ESIP Federation community.  It is possible that there could be funding for these efforts, if the GEO team is successful in finding a match between the proposers and funding agencies. The deadline for submitting full proposals is May 1.
-Lawrence is looking for advisors for GEO projects from the ESIP community.  It is possible that there is funding for these if there is a match between the proposers and funding agencies.
+Carol felt that since many people hadn’t read through these proposals, that it might be worth creating an inventory of needed skills.  If this work was done up front, more people might become interested.   Because of time constraints, it isn’t clear many people would read through all of these proposals.  One suggestion was to ask the proposers for specific skills needed when full proposals are submitted in May.
-This might be something that federation members might be interested in participating.
+The Executive Committee is supportive of this effort but a path forward is not clearly defined.  One approach might be to work on this through some our existing groups. (e.g. Water, Air Quality, Decisions)
-Carol felt that since many people hadn’t read through these proposals, that it might be worth creating an inventory of needed skills.  If the work was done up front more people might become interested.   Because of time constraints it isn’t clear many people would read through all of these proposals.
+Another approach might be to utilize the nascent ESIP Federation skills database.  The database structure and interface is in place - additional fields (beyond IT skills) will be added to reflect the broad range of skills within the ESIP Federation and those being sought for the GEO proposals. Several clusters can work on identifying the expertise topics.
-If this could be clarified, it would help the process which has deadlines.
+It was noted that several ESIP Federation partners were involved with the GEO proposals and others had stepped forward earlier to volunteer their help. It was also noted that it is important to support this project.  We should try and populate as many of these proposals as possible.
-The federation is supportive of this effort but it doesn’t seem clear what we are being asked to do for this effort.
+Carol will follow up with Lawrence and Steve and ask one to join the Products and Services telecon scheduled for next week.  There was general agreement to continue the process and engage the ESIP Federation into this worthwhile program.
-There are ways that we might be able to work on this through some our existing groups.
-The deadline for these proposals are May 1st.
-It may be that we could use the skills inventory from our current database.  The database is not complete and may not be ready for a couple of months.
-It would be advisable to get more information from the proposers while the database is being populated.
-Several clusters can work on this skills that can be forwarded on to Lawrence which can be a start for the database. There are several proposals that have been submitted by ESIP partners.   ESIP definitely has a presence.
-It is important to support this project while helping ourselves.  We should try and populate as many of these proposals as possible.
-Carol will follow up with Lawrence and invite him to the Products and Services telecon.
-There was general agreement to continue the process and engage the federation into the GEO program.
 '''Constitution and Bylaws Committee Update'''
+The Constitution and Bylaws and Partnership Committees have caucused and agreed that the Constitution and Bylaws Committee will put together a proposal to make changes to the ESIP Federation's governance documents that are impacting its ability to self-govern.  One Bylaw provision has been flagged initially to be studied by the Committees and others likely will emerge from their review.
-The Constitution and Bylaws and Partnership committees have caucused and agreed that the C and B group will put together a proposal to remove the bylaw in which 100% agreement was needed.  Without this, we can move forward and pare down the membership list to a active group.
+The "Simpson provision" would be removed first and then determine what other changes would be needed to remove partners from the rolls.
-It needs to be framed so it isn’t threatening to current membership.   The Simpson provision would be removed first and then determine what other changes would be needed to remove partners from the rolls.
-There have been a number of partners identified who are no long active due to grants no longer being funded or lost interest on their part.  The federation has changed from it earlier roles and that one goal is to truly define what is a partner.
-This needs to be ready for discussion at the summer meeting so that partners are aware of the changes.
-It should be brought up at the business meeting so that there is time for discussion.   There will be a document put together before the summer meeting that will be suitable for discussion.   It will be in the form of bullets and suggestions but not a proposal.
-There are a lot of issues and that it may open up a lot of other issues such as partnership types.  There are a lot of changes that are currently percolating.
-It might be worthwhile discussing it with John Townsend who was instrumental at foudning the original principles.
+There have been a number of partners identified who are no long active due to grants no longer being funded or lost interest on their part.  The ESIP Federation has changed from it earlier roles and that one goal is to truly define what is a partner. This proposal needs to be ready for discussion at the summer meeting so that partners are aware of the changes. The changes need to be framed so they are not threatening to current membership.   A discussion document will be pulled together for the summer meeting.
+The Executive Committee noted that this discussion could raise a number of other related issues.  It will be important to consult with the early ESIP Federation leaders to ensure that support for the changes can be in place.
 '''Summer Meeting Update'''