Data Stewardship Short Course Team Telecon

Call-In Info

Next telecon, August 4 at 12 Eastern/11 Central/10 Mountain/9 Pacific

To join the audio portion of the Conference meeting

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Call-in toll-free number (US/Canada): 1-877-669-3239 Attendee access code: 231 109 49

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To start or join the online portion of the meeting

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https://esipfed.webex.com/mw0306ld/mywebex/default.do?siteurl=esipfed&service=1

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2. Enter your name and email address
3. If you are asked for a password, enter the access code: 231 109 49 with no spaces or #.

July 12, 2011 - webex will be available for those not attending in person

Participants

Ruth Duerr, Ron Weaver, Bob Downs, Rahul Ramachandran, Carol Meyer, Jeff Arnfield, Tim (Please add your name here)

Agenda

• Present Charter
• Review and finalize "for scientists" draft course outline
• Glossary of Data Management Terms
• Review high level plan for AGU/AMS workshops
• Begin workshop preparations
  • Select modules for workshop
  • Define module form and content

Summary

Given technical difficulties with the network (or lack thereof) the meeting started quite late and I know a number of people attempted to join but gave up before we were actually able to get going. Despite the problems a good review of the course outline was held and a number of changes were made in real-time. Additionally, we agreed that the Local Data Management section needed to be reorganized with fewer top level items.

We agreed that every line in the course outline would be considered a module. Modules will initially consist of roughly 5-10 slides with notes organized as follows:

• Introduction to the objective of the module (1-2 slides)
• Module content materials (a few slides)
• Summary slide

We agreed that if the whole package for a module resulted in more than 10 slides, that the module is still too large and needs to be split into smaller modules. We also agreed that team members could and should pick a few modules that they are interested in developing and indicate their preference by adding their name to those lines on the wiki page. If multiple people are interested in working on the same module, that is OK. Once a module is developed they will be reviewed by other members of the team, so in general it would be good to have multiple people interested in each module. Lastly, while the modules will start off as presentation materials, the intent is to provide on-line video versions of each (probably just voice overs) so that folks who do not attend a training session still have access to and can consult the materials. These will be linked from the new ESIP Druple site.

Carol briefed the group on the process for holding workshops at AGU and AMS. As a result, we agreed to move forward with plans for two half-day workshops this winter (one at AGU, the other at AMS). The modules that will be covered during the workshop will be the modules in the "for scientists" section of the outline.

Action items

• Team members to sign up for modules on the wiki (due in two weeks)
• Ruth/Carol to create draft workshop abstract for team review
• Carol/Erin to submit abstract to AGU/AMS

June 9, 2011

Participants

Ruth Duerr, Erin Robinson, Carol Meyer, H. K. Ramapriyan, Ron Weaver, Anne Wilson

Agenda

• Update status of charter
• Review status of course outline
• Begin discussion of possible venues
• Begin discussion of the elements of a module

Summary

Spent the bulk of the telecon reviewing and fleshing out the course outline. One thing noted during the discussion is that we badly need a glossary of terms. Ruth noted that there are a few places that already have glossaries, vocabularies, and even in some cases ontologies of data management related terms. They need to be added to the resources page.

We also discussed Bob Cook's email suggesting potential venues. After discussion the general consensus was that starting small and incrementally building towards a University course (or equivalent) seemed wise. The tentative plan is:

• Half-day workshop at both AGU and AMS this winter (repeating the same material at AMS with tweaks as needed after AGU)
• Build towards a 1-2 day workshop perhaps next summer
• Eventually offer a regular full-semester course (venue, etc. TBD)

Action Items

• Ruth - Work on adding pointers to glossaries, etc. to the resources page
• Carol/Erin - Investigate what is needed to hold half day workshops at AGU and AMS

May 26, 2011

Participants

Mark Parsons, Nancy Hoebelheinrich, Anne Wilson, John Schaildone (sp?), Ron Weaver, Erin Robinson, Carol Meyer, H. K. Ramapriyan, Don Collins, ? Johnsen

Agenda

• Review newly revised charter - discuss roles and responsibilities - what are team members able and willing to support?
• Review course outline - what is missing, redundant?
• Discuss plan for generating course content

Summary

A fair amount of time was spent discussing the updated charter, particularly the roles and responsibilities section. The consensus was that the group would continue try to work through a consensus process, but that individual members were typically more comfortable playing an advisory rather than strictly active role on the team, though most were willing to contribute to topics where they had particular expertise.

The rest of the time was spent discussing the second agenda item. The consensus was that the group felt that concentrating on training for scientists should be at least the short term focus and that by doing so, the initial round of training for new data managers would be taken care of (at a high level) at the same time. A number of changes to the course outline were made in real time and the team agreed to review and update that page before the next meeting.

May 5, 2011

Participants

Ruth Duerr, Erin Robinson, Carol Meyer, Bob Cook, Tim Owen

Agenda

• Review revised charter. (Please read attached revised charter and be prepared to offer any final comments.)
• Course Outline Development ( Draft Data Management Course Outline)
• Determining Expertise of Existing Course Team & Gap Identification.

Summary

Due to the large number of comments on the charter, we barely got to a review of the course outline. Will continue the agenda during the next teleconference.

April 21, 2011

Participants

Bob Cook, Ruth Duerr, Ron Weaver, Nancy Ritchey, Don Collins, Erin Robinson, Carol Meyer, Scott Hausman, Ted Habermann

Agenda:

1. Brief Survey of the Landscape for Data Management Training
2. How the Team Might Proceed - see Charter (attached)
   1. Review and Discussion
   2. Identification of Outputs
   3. Next Steps/Meetings
3. Other Business

Summary

Surveying the Landscape

1. Library schools are training librarians in digital data curation (Ruth Duerr)
   1. UNC & UIUC and a few other LIS programs have data curation as part of their curricula - typically you must be a student to attend the classes; UIUC's are on-line
   2. Many schools have data management resources available on-line
2. Received Research Data Workforce Summit summary report (Chicago Dec. 2010) – co-convened by DataONE, UIUC – Identified a need for data curators, data archivists, data scientists (Don Collins)
3. Best practices at ORNL DAAC online training (Bob Cook)
4. DataONE doing several things on training (Bob Cook)
   1. ESA workshop (3 hours), well attended in summer 2010 & again in 2011 (2nd week of August)
   2. Bill Michener doing several things
   3. SEEK project (materials online)
   4. UNM offering short course on data management, for credit (taught by a variety of people)
      1. General data management principles
      2. Visualization & work flow
      3. GIS
   5. Updating last summer’s workshop
   6. Education working group within DataONE putting together a presentation on the data life cycle

There are some University courses and text/web-based materials in existence. What else would be use, and of interest to the broader community?

Charter Document

1. How can ESIP bring together pieces, organize some of the efforts to do some core training that is needed. Need to be aware of other activities going on but also should serve the niche that comprises ESIP. ESIP can/should coordinate with these other efforts, draw from those communities to deliver something of benefit to the ESIP community.
2. Need the working group to look it over, mark it up by the next meeting (tbd) and use is as a roadmap for moving forward.
3. Approach? – modular content creation is the strength of this working group
   1. Delivery mechanisms TBD
   2. Content creation and delivery are independent of one another
   3. Outlying issues: Professional Certification, Keeping Material Current (capture this in charter)
   4. Carol & Erin to provide list of delivery options
   5. Develop Drupal site space & training for WG
      1. keep the development site open
   6. Consider using ESIP Education assets to advise on curriculum (Ruth Duerr might know of someone from UIUC)
      1. invite ESIP Education Committee folks to next telecon
4. Timetable
   1. How often should this group get together, bi-weekly? weekly? – Biweekly, 12 noon Eastern, Thursday
   2. Use ESIP meeting as endpoint for having a content outline by July
   3. Post-July – filling in the details (reuse, generation)