Interagency Data Stewardship/LifeCycle/Preservation Forum/TeleconNotes/2017-03-20meetingnotes

Meeting Notes - Data Stewardship Committee - 2017-03-20 2 p.m. EST / 12 p.m. MST

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Attendees: Matt Mayernik, Bruce Caron, Shelley Stall, Sophie Hou, Rama, Tamar Norkin, Vicky Wolf, Ruth Duerr, Madison Langseth, Heather Brown, Nancy Hoebelheinrich, Bob Downs, Jamie Collins

Notes:

1) ESIP ~~ExCom~~ Program Committee update

ESIP has finished its restructuring process, now a single organization with a single governance structure

Not likely to affect DS committee in major way

Bruce Caron has really started to push Slack ESIP-wide

#stewardship channel on ESIP-All Slack: https://esip-all.slack.com/messages/stewardship/
Jamie: Slack could be helpful to cut down the number of emails sent and communicate with team members who are geographically distributed.
Ruth: Will second Jamie's feedback. Ruth has also found it useful to coordinate collaborative efforts. Ruth pointed out that updates to the citation guidelines would be a good test case. Ruth has also found that Slack integrates well with Google Drive.

Question from Sophie/Rama: Does ESIP Program Committee have funding to bring outside speakers in for summer meeting (speakers other than plenaries)?

Matt: The answer right now is no, for speakers other than plenary speakers, but Annie Burgess communicated that this may change going forward (stay tuned)
Change is not likely to take effect before the upcoming Summer Meeting

2) Finalization of the 2017 DS Committee Strategic Plan

From Program Committee call: Matt/Jamie/Sophie need to relate DS Committee Strategic Plan objectives to objectives/goals in the overall ESIP 2015-2020 Strategic Plan (minor task)
Regarding DS plan objective #4: Sophie reports that Soren Scott was already able to finish a draft of the Software Guidelines; she is looking for feedback from various committees/clusters within ESIP

This means that DS committee shouldn’t be working "from scratch" on the 4th objective in our plan

Jamie will circulate a link to a revised final plan once these changes have been incorporated

3) Call for DS-related sessions at 2017 ESIP Summer Meeting

Deadline is April 10 for session proposals
Sophie relates an announcement for Rama from Information Quality Cluster: Emphasis for this year for IQ cluster is to expand collaborations with other clusters and committees; this applies to DS cluster in particular

IQ cluster is planning a panel which will address how uncertainties in data will influence perceived trustworthiness in science
DS committee members with ideas for the panel should get in touch with Sophie

Andrea Thomer: At summer meeting, planning to host a hackathon-style workshop with Drone Cluster, Semantic Web Tech Committee, and hopefully Data Stewardship group.

Goal is to hack together use cases, best practices, ontologies, etc for drone applications. We want to encourage "match-making" between people with drone interests/expertise in different clusters and practice areas
Interested: Nancy Hoebelheinrich, Heather Brown, Sophie Hou
Email Andrea for more info/if you want to help write the workshop call: andrea.thomer@gmail.com

Nancy Hoebelheinrich: Crowdsourcing event for people to add content to the Data Management Training Clearinghouse, including providing feedback regarding user experience with the Clearinghouse

Sophie reports that there are some outreach/testing efforts in progress to gauge effectiveness of the clearinghouse offerings with various audiences

The two confirmed venues are: e-Science Symposium and RDAP; we have an abstract submitted to USGS CDI Meeting, and if accepted, the Meeting will take place in May. Another possibility is DataONE's Users Group Meeting that will co-located with ESIP Summer Meeting.

Sophie notes that we haven’t had a "business" type report-out/planning session for the DS committee; maybe we should have one this summer?

Matt will run to ground to see what best practices/requirements are