Difference between revisions of "Draft Excom Minutes"

Revision as of 10:54, December 28, 2015

Attendees

Denise Hills, Chair, Nomination Committee
Ken Keiser, Chair, C&B
Ethan Davis, Chair, IT&I
Christine White, Chair, Products and Services
Erin Robinson, Staff
Annie Burgess, Staff
Rebecca Fowler, Staff
Emily Law, Vice President
Justin Goldstein, Chair, Data Stewardship
Bill Teng, Chair, FiCom
LuAnn Dahlman, Education
Ted Habermann, Type III Rep
Peter Fox, President

Minutes

Approval of November Minutes
Christine White motioned to approve Minutes and Denise Hills seconded. The minutes were approved by acclamation.

Denise Hills motioned to approve the reformatted minutes and Emily Law seconded. The minutes were approved.
President's Report
Peter Fox reported on three items: (1) There are no substantial updates on the relationship between the Foundation and Federation from the attorney. (2) There is no need for ExCom to approve a budget because of the evolving Federation/Foundation relationship. (3) ESIP was represented at GEO by Peter Fox, Erin Robinson and Rebecca Fowler, with the highlight being ESIP's recognition for its data-management and data-sharing principals. Peter also reported that there could be a roll for ESIP to participate in the regional GEO efforts and he believes there is potential to look at the ESIP strategic plan relative to GEO's sustainable development goals.
ESIP/FES Relationship
There are two slots open for nomination to the Federation board, however Peter Fox made an executive decision that there is no plan to move forward with the election of Federation board members for this cycle because of the changing Federation/Foundation relationship.

Erin Robinson suggested that we start communicating the details of the Foundation/Federation to the ESIP assembly to they are not surprised with the decision and details of the split.
ESIP Budget
There is no vote needed for the ESIP budget, however Peter Fox wanted ExCom to see the breakdown of the budget.

Erin Robinson thanked everyone for their time and input into the budget and thinks the updated budget format is what will be used in the future.
Staff Reports
Executive Director
Erin Robinson reported that ESIP had a booth at GEO and noted that GEO is at an exciting time as they are moving from data sharing towards more impactful actions. Erin was at a meeting of LTER data managers, who are starting a new cluster: Sustainable Data Management. Janet Fredericks will take over the leadership of EnviroSensing. There was a Foundation Board meeting this month and the board was very supportive of the direction the Foundation/Federation relationship is moving.

Communication Director
Rebecca Fowler is working on a lot of AGU-related activities. She sent out a google doc for ESIP members to add ESIP-related activities at AGU. Rebecca will also be releasing a press release about ESIP/AGU-related activities. AGU Ignite is on Wednesday. ESIP and AGU have partnered on a new blog, which will highlight data facilities, data scientists and how Earth scientists use and manage data.

ESIP Community Director
Annie Burgess reported that the final reports were submitted to NASA AIST on December 4th. Annie will also be soliciting feedback from AIST evaluators and PIs on how they felt the process went. Annie will discuss this process in depth at the Winter Meeting.
Meeting Updates
Winter Meeting
The at-a-glance schedule is coming together, with a hard deadline to add content of December 21st. In an attempt to improve remote participation, it will only be provided in 3 rooms. Annie Burgess send out an email to solicit feedback on which sessions should have remote participation.

Summer Meeting

No updates.
Committee Reports
FiCom
Bill Teng reported that the FY16 budget was sent out. Two budgets have been received: Education and Drupal. Ficom would like to have a process in place on how people can request travel support for invited speakers.

Partnership
Erin Robinson reported that there are five new membership applications. They are posted on the partnership page for 30-days of review.

C&B
Ken Keiser reported that C&B will start looking at the content of the Standing Rules document.

Data Stewardship
Justin Goldstein reported that Data Stewardship had its last telecon until after the Winter Meeting. The highlight of the call was the presentation from Shelly Stahl on her data maturity work, which falls under the category of the data stewardship maturity matrix. The Data Stewardship committee looks forward to tying in AGU's work with what Data Stewardship has been doing. Data Stewardship article was also published in EOS which was a big success.

Education
LuAnn Dahlman reported they had a unanimously approved budget request. The committee plans to implement a new set of professional development activities around drones.

IT&I
Ethan Davis had nothing to report.

Nominations
Denise Hills reported that she is done with the nominations process. Everybody has confirmed that they are willing to run with the potential new duties and she informed those who had been nominated about the board position that they can run for other duties. She had asked for those who are running to put up a candidate statement by today.

Products and Services
Christine White reported that P&S has the fall testbed call out with Deadline December 1. TCB will review and notify. P&S has gotten ideas together for Winter Meeting. Funding Friday folks have been submitting sessions to the Winter Meeting.
Type Reports
Type I
Danie Kinkade reported that she has reached out to the Type I's to see if there is interest in getting data repository people together using a common poster template together.

Type 2:
Steve Richard had nothing to report.

Type 3
Ted Habermann had nothing to report.
Other Business
AGENDA item title
Ken Keiser walked through: C&B Discussion Points. Lots of positive feedback on this document, with the most conversation revolving around improving the continuity of the officers.
- Action: Ken will go back into the document and synthesize comments and provide list of four options.

@@ Line 10: / Line 10: @@
 * Justin Goldstein, Chair, Data Stewardship
 * Bill Teng, Chair, FiCom
-* Tyler Stevens, Partnership
+* LuAnn Dahlman, Education
 * Ted Habermann, Type III Rep
-* Steven Richard, Type II Rep
-* Danie Kinkade, Type I Rep
 * Peter Fox, President
 '''Minutes'''
-# Approval of [[Approved_Excom_Minutes/Excom_2015/October2015|October Minutes]]
+# Approval of [[Approved_Excom_Minutes/Excom_2015/November2015|November Minutes]]
-#: Christine White motioned to approve Minutes and Justin Goldstein seconded. The minutes were approved by acclamation.
+#: Christine White motioned to approve Minutes and Denise Hills seconded. The minutes were approved by acclamation.
+#: Denise Hills motioned to approve the reformatted minutes and Emily Law seconded. The minutes were approved.
 # President's Report
-#: Peter Fox reported on three items: (1) With Erin Robinson and Rebecca Fowler, he is at GEO representing ESIP. The meeting is just getting started and he  (2) He participated in NOAA's DARWG meeting the first week of November. There is a strong expression of interest from NOAA in the ESIP testbed relative to the assessment of technology readiness. NOAA is impressed with ESIP’s approach. (3) We have new student fellows for 2016 and we are actively looking for ways to acknowledge our current students fellows.  Get in touch with Annie Burgess about ideas for acknowledgement or if you have questions about the process of selecting fellows.
+#: Peter Fox reported on three items: (1) There are no substantial updates on the relationship between the Foundation and Federation from the attorney. (2) There is no need for ExCom to approve a budget because of the evolving Federation/Foundation relationship. (3) ESIP was represented at GEO by Peter Fox, Erin Robinson and Rebecca Fowler, with the highlight being ESIP's recognition for its data-management and data-sharing principals. Peter also reported that there could be a roll for ESIP to participate in the regional GEO efforts and he believes there is potential to look at the ESIP strategic plan relative to GEO's sustainable development goals.
 # ESIP/FES Relationship
-#: FES, in consultation with their lawyer, concluded the conditions leading to the leadership split of the ESIP Federation and Foundation was a mistake. The FES lawyer assumed that ESIP leadership was paid. Because no one is paid for ESIP leadership, there is no conflict of interest between FES and ESIP. This realization changes the options for the relationship between FES and ESIP.  Peter Fox will be reviewing this opinion with ESIP legal council and will report back to ExCom on the results. The group discussed this new information and potential consequences like alternative leadership structures and implications to the nomination proccess for 2016. A question was raised about the cost of legal review and where those funds come from. We do not expect this will be a large cost. These funds come from FES indirect funds.
+#: There are two slots open for nomination to the Federation board, however Peter Fox made an executive decision that there is no plan to move forward with the election of Federation board members for this cycle because of the changing Federation/Foundation relationship.
-#:* Action: Peter will work to keep ExCom and when appropriate the broader ESIP community apprised with a wiki page.
+#: Erin Robinson suggested that we start communicating the details of the Foundation/Federation to the ESIP assembly to they are not surprised with the decision and details of the split.
-# ESIP Budget Introduction
+# ESIP Budget
-#: The FY16 budget line items were discussed with particular disucssion on how ESIP Meeting registration revenue is divided.
+#: There is no vote needed for the ESIP budget, however Peter Fox wanted ExCom to see the breakdown of the budget.
-#:* Action: Erin will clean up the spreadsheet so it can go out for membership comment.
+#: Erin Robinson thanked everyone for their time and input into the budget and thinks the updated budget format is what will be used in the future.
 # Staff Reports
-#:Executive Director
+#: Executive Director
-#:: Erin Robinson reported that she and Rebecca are at GEO this week. ESIP has booth and is looking forward to establishing a productive relationship with GEO. Erin updated the group on All-Hub Regional Big Data Hub meeting in D.C. the first week of November. There is a new [http://www.nsf.gov/pubs/2016/nsf16510/nsf16510.htm NSF solicitation] for Big Data Spokes that may be of interest to ESIP community. It will focus on regionally-specific, thematic areas.
+#:: Erin Robinson reported that ESIP had a booth at GEO and noted that GEO is at an exciting time as they are moving from data sharing towards more impactful actions. Erin was at a meeting of LTER data managers, who are starting a new cluster: Sustainable Data Management. Janet Fredericks will take over the leadership of EnviroSensing. There was a Foundation Board meeting this month and the board was very supportive of the direction the Foundation/Federation relationship is moving.
+#: Communication Director
+#:: Rebecca Fowler is working on a lot of AGU-related activities. She sent out a google doc for ESIP members to add ESIP-related activities at AGU. Rebecca will also be releasing a press release about ESIP/AGU-related activities. AGU Ignite is on Wednesday. ESIP and AGU have partnered on a new [https://blogs.agu.org/geospace/2015/12/22/visualizing-data-science/ blog], which will highlight data facilities, data scientists and how Earth scientists use and manage data.
 #: ESIP Community Director
-#:: Annie Burgess reported that the Technology Evaluation is on track and reports are due Nov. 17. As part of the Tech Evaluation work, she spent the day at JPL meeting with the AIST PIs. The Evaluation work will be presented at AGU and there will be a session at the ESIP Winter Meeting. She participated in the IEEE Big Data in Geosciences workshop and represented ESIP on a panel. Finally, Annie reported on the 2016 Student Fellow status. Details will be shared with community at large in the next week.
+#:: Annie Burgess reported that the final reports were submitted to NASA AIST on December 4th. Annie will also be soliciting feedback from AIST evaluators and PIs on how they felt the process went. Annie will discuss this process in depth at the Winter Meeting.
-#: Communication Director
-#:: Rebecca Fowler is working on press release for new student fellows. She is planning to do an AGU media advisory for the first time that will highlight ESIP participation in AGU (Ignite, awards, booth). Rebecca reported on the status of Ignite@AGU. There will be 12 Ignite speakers. Rebecca ran her first Ignite event at the IEEE Oceans meeting to support IOOS. Finally, she will be working on communication activities around the ESIP winter meeting.
 # Meeting Updates
 #: Winter Meeting
-#:: There was a great response to the call for sessions. The staff is working on a draft agenda and will share by mid-November. NOAA is having its Environmental Data Management workshop preceding the ESIP Winter Meeting, January 4-5, 2016. ESIP members are invited to its closing plenary.
+#:: The at-a-glance schedule is coming together, with a hard deadline to add content of December 21st. In an attempt to improve remote participation, it will only be provided in 3 rooms. Annie Burgess send out an email to solicit feedback on which sessions should have remote participation.
-#: Summer Meeting locations
+#: Summer Meeting
-#:: There are two options for the 2016 ESIP Summer Meeting (1) University of New Hampshire (2) Friday Center, Chapel Hill. The group discussed pros and cons of each location and will send Erin strong preferences if there are any.
+#: No updates.
 # Committee Reports
 #: FiCom
-#:: Bill Teng reported that Ficom has a draft budget request announcement. It will be sent to committees and working groups in the next week.
+#:: Bill Teng reported that the FY16 budget was sent out. Two budgets have been received: Education and Drupal. Ficom would like to have a process in place on how people can request travel support for invited speakers.
-#:Partnership
+#: Partnership
-#:: Tyler Stevens reported that Partnership has received a new member application for AGU. The group is also working on new text for ESIP member join page and membership expertise gap analysis.
+#:: Erin Robinson reported that there are five new membership applications. They are posted on the partnership page for 30-days of review.
-#:Data Stewardship
+#: C&B
-#:: Justin Goldstein reported that David Moroni from JPL gave a presentation on the data infrastructure at PO.DAAC on last telecon. Nancy Hobelheinrich and Jay Carlson have submitted a statement of interest in response to the USGS Community for Data Integration RFP. The group supported a recap discussion on the RDA plenary led by Sara Ramdeen [https://rd-alliance.org/plenary-meetings/sixth-plenary/programme.html 6th Plenary Programme]
+#:: Ken Keiser reported that C&B will start looking at the content of the Standing Rules document.
+#: Data Stewardship
+#:: Justin Goldstein reported that Data Stewardship had its last telecon until after the Winter Meeting. The highlight of the call was the presentation from Shelly Stahl on her data maturity work, which falls under the category of the data stewardship maturity matrix. The Data Stewardship committee looks forward to tying in AGU's work with what Data Stewardship has been doing. Data Stewardship article was also published in EOS which was a big success.
+#: Education
+#:: LuAnn Dahlman reported they had a unanimously approved budget request. The committee plans to implement a new set of professional development activities around drones.
 #: IT&I
-#:: Ethan Davis reported that there was no November IT&I Rant and Rave. He is working on Dec Rant/Rave. Topics and ideas are always welcome.
+#:: Ethan Davis had nothing to report.
 #: Nominations
-#:: Denise Hills reported that the Nomination Committee has a ballot in place and thanked all who had stepped up for 2016 leadership.  She will write up a how-to for whomever does this next.
+#:: Denise Hills reported that she is done with the nominations process. Everybody has confirmed that they are willing to run with the potential new duties and she informed those who had been nominated about the board position that they can run for other duties. She had asked for those who are running to put up a candidate statement by today.
 #: Products and Services
 #:: Christine White reported that P&S has the fall testbed call out with Deadline December 1. TCB will review and notify. P&S has gotten ideas together for Winter Meeting. Funding Friday folks have been submitting sessions to the Winter Meeting.