Roles

Welcome to the ESIP Community Roles wiki -

These roles are just a start. Note: As you add to the list if you would make these wiki pages.

Special Projects

• Special projects - Project Manager (Bruce - ideas on how roles fit here? [B] Any time there is staff responsibility there is a role...)
• ImHere researcher collaboration project
• Mobile event app - future development (Open source?)
• Testbed Incubation Projects - oversight, RFP management, convening process for project vetting ( (AB + ESIP Leadership)
• Testbed Evaluation Framework Projects (AB+ ESIP Leadership)
• FUNding Friday (AB)
• Community innovation (AB)
• Community survey (AB)
• Ignite Coordination
• Slack team setup & integration

Administrative

• Travel Reimbursement
• Board Roles??
• Budgeting
• HR/Personnel administration
• Sponsorship (meeting/general)
• Reporting
• Financial reporting
• Proposal development
• Executive Committee Meeting Minutes
• Executive Committee Meeting Agenda
• Define/document staff member goals for upcoming quarter

Student Fellows

• Student Fellow program admin (AB)
• Student Fellow technical training (AB)
• Student Fellow Meeting training + management (AB)
• Define Student Fellow roles (AB)
• Student Fellow advising roles (AB)

Infrastructure

• Mailing List Management
• WebEx/GoToMeeting administration
• YouTube site administration
• Equipment acquisition, maintenance, inventory, storage
• Software procurement/installation & upgrades on ESIP equip
• Project/systems documentation/organization/best practices
• ESIP Commons spam control (Regularly delete spam messages/accounts)

Training

• WebEx/GoToMeeting setup, use, best practices (Staff, Student Fellows, ESIP community)
• Online Training for External Community Managers

Fundraising

• research potential funding sources
• grant-writing
• reporting
• develop and build sponsorship model and plan
• obtain and retain sponsors

Content Generation/Communication

• Monday Update newsletter (AB)
• ESIP Interviews (AB)
• Member Highlights (AB)
• Communication
• Design work
• Evaluation/Activity assessment
• Facilitate ESIP Collab Area planning (AB)
• Analytics reporting - content reporting (AB)
• ESIP Blog
• Copy editing-websites, Monday update, ESIP interviews, proposals and reports, meeting programs + schedule, other
• Develop and execute digital + social media strategy
• Website management
• Edit and manage content for AGU/ESIP blog-find stories, write and edit posts, secure guest authors, edit guest posts, maintain editorial calendar
• Produce ignite events- speaker recruitment and relations, host + videographer recruitment, train speakers, find event venue + manage event logistics before + during ignite, event marketing/promotion, provide support to speakers and venue during event
• Source, write, review and distribute ESIP content-website copy, blog posts, pieces for external organizations (i.e. meeting reports for AGU, NASA Earth Observer), press releases, speaking points, other as needed
• Marketing-manage external graphic designers + other freelancers, provide ideas + concepts for the ESIP’s digital engagement campaigns, maintain ESIP look and feel + ensure brand consistency
• Manage media relations-distribute press releases, ESIP in the news, leverage opportunities for external communication
• Build and search for new communications and outreach collaborations

ESIP Members

• Member Database (AB)
• New Member Outreach (AB)
• Membership management (Welcome Wagon?) (AB)
  • Welcome packet (AB)
• ESIP 101 Presentation (ER)

Collaboration Areas

• Cluster, Committee, Working Group - Project facilitation (AB)
• Cluster, Committee, Working Group - Meeting scheduling (AB)
• New cluster setup & introductions (AB)
• ESIP Leadership Roles??
• Cross-cluster fertilization (Connector) (AB)

Pre-Meeting Roles

• Meeting Schedule Wrangler (AB)
• Timeline of events (Registration opens, sessions, posters) (AB)
• Invite Speakers
• Meeting registration admin (RegOnline)
• Mobile Event app - setup, data import
• Remote participation session set up (WebEx/GoToMeeting for breakout sessions, plenaries)
• Google+ event setup for live video stream
• Live-stream video announcements, publicizing
• ImHere Session Check In & beacon tracking project
• ESIP State of the Federation (AB)
• Equipment packing & shipping
• Order swag
• Travel/Lodging for ESIP paid people
• Review & sign contracts a/v, f/b, hotel, poster boards, venue
• Order awards
• Name badges, drink tickets, special meal tickets
• Print all material/schedules
• Find local restaurants for side dinners/meeting
• Schedule social media posts

Meeting Roles

• Mobile event app - last minute data imports
• Registration desk
• Early morning room setups
• Afternoon room breakdown
• Loading presentations - onto presentation laptops
• Remote participation session initiation, monitoring (Webex/GoToMeeting)
• Session room responsibilities (Merging all 4 of the preceding)
• Daily schedule, f/b reviews
• Monitor and respond to social media
• Write press releases & other materials as needed
• Live-streaming video
• Edit of YouTube video - after live-stream
• ImHere Session Check In & beacon tracking
• Emergency House AV issues (and Internet connection issues)
• Pack/ship awards to recipients
• Pack/ship supplies to FL
• Identify no shows
• Plenary Speaker Coordinator

Post-Meeting Roles

• Meeting survey (AB)
• ImHere analysis/distribution of data collected
• Invoice supplies & reorder
• Complete venue surveys
• Review/pay final bills
• Find next years Meeting venues & hotels