Roles
From Earth Science Information Partners (ESIP)
Welcome to the ESIP Community Roles wiki -
These roles are just a start. Note: As you add to the list if you would make these wiki pages.
Special Projects
- Special projects - Project Manager (Bruce - ideas on how roles fit here? [B] Any time there is staff responsibility there is a role...)
- ImHere researcher collaboration project
- Mobile event app - future development (Open source?)
- Testbed Incubation Projects - oversight, RFP management, convening process for project vetting
- Testbed Evaluation Framework Projects - oversight, relationship management, work management, reporting
- FUNding Friday
- Community innovation
- Community survey
- Ignite Coordination
- Slack team setup & integration
Administrative
- Travel Reimbursement
- Board Roles??
- Budgeting
- HR/Personnel administration
- Sponsorship (meeting/general)
- Reporting
- Financial reporting
- Proposal development
- Executive Committee Meeting Minutes
- Executive Committee Meeting Agenda
- Define/document staff member goals for upcoming quarter
Student Fellows
- Student Fellow program admin
- Student Fellow technical training
- Student Fellow Meeting training + management
- Define Student Fellow roles
- Student Fellow advising roles
Infrastructure
- Mailing List Management
- WebEx/GoToMeeting administration
- YouTube site administration
- Equipment acquisition, maintenance, inventory, storage
- Software procurement/installation & upgrades on ESIP equip
- Project/systems documentation/organization/best practices
- ESIP Commons spam control (Regularly delete spam messages/accounts)
Training
- WebEx/GoToMeeting setup, use, best practices (Staff, Student Fellows, ESIP community)
- Online Training for External Community Managers
Fundraising
- research potential funding sources
- grant-writing
- reporting
- develop and build sponsorship model and plan
- obtain and retain sponsors
Content Generation/Communication
- Monday Update newsletter
- ESIP Interviews
- Member Highlights
- Communication
- Design work
- Evaluation/Activity assessment
- Facilitate ESIP Collab Area planning
- Analytics reporting - content reporting
- Blog
ESIP Members
- Member Database
- New Member Outreach
- Membership management (Welcome Wagon?)
- ESIP 101 Presentation
Collaboration Areas
- Cluster, Committee, Working Group - Project facilitation
- Cluster, Committee, Working Group - Meeting scheduling
- New cluster setup & introductions
- ESIP Leadership Roles??
- Cross-cluster fertilization (Connector)
Pre-Meeting Roles
- Meeting Schedule Wrangler
- Timeline of events (Registration opens, sessions, posters)
- Invite Speakers
- Meeting registration admin (RegOnline)
- Mobile Event app - setup, data import
- Remote participation session set up (WebEx/GoToMeeting for breakout sessions, plenaries)
- Google+ event setup for live video stream
- Live-stream video announcements, publicizing
- ImHere Session Check In & beacon tracking project
- ESIP State of the Federation (Slide Deck + Around the Fed. coordination)
- Equipment packing & shipping
- Order swag
- Travel/Lodging for ESIP paid people
- Review & sign contracts a/v, f/b, hotel, poster boards, venue
- Order awards
- Name badges, drink tickets, special meal tickets
- Print all material/schedules
- Find local restaurants for side dinners/meeting
- Schedule social media posts
Meeting Roles
- Mobile event app - last minute data imports
- Registration desk
- Early morning room setups
- Afternoon room breakdown
- Loading presentations - onto presentation laptops
- Remote participation session initiation, monitoring (Webex/GoToMeeting)
- Session room responsibilities (Merging all 4 of the preceding)
- Daily schedule, f/b reviews
- Monitor and respond to social media
- Write press releases & other materials as needed
- Live-streaming video
- Edit of YouTube video - after live-stream
- ImHere Session Check In & beacon tracking
- Emergency House AV issues (and Internet connection issues)
- Pack/ship awards to recipients
- Pack/ship supplies to FL
- Identify no shows
Post-Meeting Roles
