Difference between revisions of "Roles"
From Earth Science Information Partners (ESIP)
Annieburgess (talk | contribs) (Created page with "Welcome to the ESIP Community Roles wiki - These roles are just a start. Note: As you add to the list if you would make these wiki pages. Special Projects * [[Special pro...") |
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* [[ImHere researcher collaboration project]] | * [[ImHere researcher collaboration project]] | ||
* [[Mobile event app - future development]] (Open source?) | * [[Mobile event app - future development]] (Open source?) | ||
| − | * [[Testbed Incubation Projects]] - oversight, RFP management, convening process for project vetting | + | * [[Testbed Incubation Projects]] - oversight, RFP management, convening process for project vetting ( (AB + ESIP Leadership) |
| − | * [[Testbed Evaluation Framework Projects]] | + | * [[Testbed Evaluation Framework Projects]] (AB+ ESIP Leadership) |
| − | * [[FUNding Friday]] | + | * [[FUNding Friday]] (AB) |
| − | * [[Community innovation]] | + | * [[Community innovation]] (AB) |
| − | * [[Community survey]] | + | * [[Community survey]] (AB) |
* [[Ignite Coordination]] | * [[Ignite Coordination]] | ||
* [[Slack team setup & integration]] | * [[Slack team setup & integration]] | ||
| Line 29: | Line 29: | ||
Student Fellows | Student Fellows | ||
| − | * [[Student Fellow program admin]] | + | * [[Student Fellow program admin]] (AB) |
| − | * [[Student Fellow technical training]] | + | * [[Student Fellow technical training]] (AB) |
| − | * [[Student Fellow Meeting training + management]] | + | * [[Student Fellow Meeting training + management]] (AB) |
| − | * [[Define Student Fellow roles]] | + | * [[Define Student Fellow roles]] (AB) |
| − | * [[Student Fellow advising roles ]] | + | * [[Student Fellow advising roles ]] (AB) |
Infrastructure | Infrastructure | ||
| Line 46: | Line 46: | ||
Training | Training | ||
* [[WebEx/GoToMeeting setup, use, best practices]] (Staff, Student Fellows, ESIP community) | * [[WebEx/GoToMeeting setup, use, best practices]] (Staff, Student Fellows, ESIP community) | ||
| − | * [[Online Training for External Community Managers]] | + | * [[Online Training for External Community Managers]] |
| + | |||
| + | Fundraising | ||
| + | * [[research potential funding sources]] | ||
| + | * [[grant-writing]] | ||
| + | * [[reporting]] | ||
| + | * [[develop and build sponsorship model and plan]] | ||
| + | * [[obtain and retain sponsors]] | ||
Content Generation/Communication | Content Generation/Communication | ||
| − | * [[Monday Update newsletter]] | + | * [[Monday Update newsletter]] (AB) |
| − | * [[ESIP Interviews]] | + | * [[ESIP Interviews]] (AB) |
| − | * [[Member Highlights]] | + | * [[Member Highlights]] (AB) |
* [[Communication]] | * [[Communication]] | ||
* [[Design work]] | * [[Design work]] | ||
| − | * [[Evaluation/Activity assessment]] | + | * [[Evaluation/Activity assessment]] |
| − | * [[Facilitate ESIP Collab Area planning]] | + | * [[Facilitate ESIP Collab Area planning]] (AB) |
| − | * [[Analytics reporting - content reporting]] | + | * [[Analytics reporting - content reporting]] (AB) |
| − | * [[Blog]] | + | * [[ESIP Blog]] |
| + | * [[Copy editing]]-websites, Monday update, ESIP interviews, proposals and reports, meeting programs + schedule, other | ||
| + | * [[Develop and execute digital + social media strategy]] | ||
| + | * [[Website management]] | ||
| + | * [[Edit and manage content for AGU/ESIP blog-find stories, write and edit posts, secure guest authors, edit guest posts, maintain editorial calendar]] | ||
| + | * [[Produce ignite events]]- speaker recruitment and relations, host + videographer recruitment, train speakers, find event venue + manage event logistics before + during ignite, event marketing/promotion, provide support to speakers and venue during event | ||
| + | * [[Source, write, review and distribute ESIP content]]-website copy, blog posts, pieces for external organizations (i.e. meeting reports for AGU, NASA Earth Observer), press releases, speaking points, other as needed | ||
| + | * [[Marketing]]-manage external graphic designers + other freelancers, provide ideas + concepts for the ESIP’s digital engagement campaigns, maintain ESIP look and feel + ensure brand consistency | ||
| + | * [[Manage media relations]]-distribute press releases, ESIP in the news, leverage opportunities for external communication | ||
| + | * [[Build and search for new communications and outreach collaborations]] | ||
ESIP Members | ESIP Members | ||
| − | * [[Member Database]] | + | * [[Member Database]] (AB) |
| − | * [[New Member Outreach]] | + | * [[New Member Outreach]] (AB) |
| − | * [[Membership management]] (Welcome Wagon?) | + | * [[Membership management]] (Welcome Wagon?) (AB) |
| − | + | ** [[Welcome packet]] (AB) | |
| − | ** [[Welcome packet]] | + | * [[ESIP 101 Presentation]] (ER) |
| − | * [[ESIP 101 Presentation]] | ||
Collaboration Areas | Collaboration Areas | ||
| − | * [[Cluster, Committee, Working Group - Project facilitation]] | + | * [[Cluster, Committee, Working Group - Project facilitation]] (AB) |
| − | * [[Cluster, Committee, Working Group - Meeting scheduling]] | + | * [[Cluster, Committee, Working Group - Meeting scheduling]] (AB) |
| − | * [[New cluster setup & introductions]] | + | * [[New cluster setup & introductions]] (AB) |
* [[ESIP Leadership Roles??]] | * [[ESIP Leadership Roles??]] | ||
| − | * [[Cross-cluster fertilization (Connector)]] | + | * [[Cross-cluster fertilization (Connector)]] (AB) |
Pre-Meeting Roles | Pre-Meeting Roles | ||
| − | * [[Meeting Schedule Wrangler]] | + | * [[Meeting Schedule Wrangler]] (AB) |
| − | * [[Timeline of events]] (Registration opens, sessions, posters) | + | * [[Timeline of events]] (Registration opens, sessions, posters) (AB) |
* [[Invite Speakers]] | * [[Invite Speakers]] | ||
* [[Meeting registration admin]] (RegOnline) | * [[Meeting registration admin]] (RegOnline) | ||
| Line 84: | Line 99: | ||
* [[Live-stream video announcements, publicizing]] | * [[Live-stream video announcements, publicizing]] | ||
* [[ImHere Session Check In & beacon tracking project]] | * [[ImHere Session Check In & beacon tracking project]] | ||
| − | * [[ESIP State of the Federation]] ( | + | * [[ESIP State of the Federation]] (AB) |
* [[Equipment packing & shipping]] | * [[Equipment packing & shipping]] | ||
* [[Order swag]] | * [[Order swag]] | ||
| Line 93: | Line 108: | ||
* [[Print all material/schedules]] | * [[Print all material/schedules]] | ||
* [[Find local restaurants for side dinners/meeting]] | * [[Find local restaurants for side dinners/meeting]] | ||
| − | + | * [[Schedule social media posts]] | |
Meeting Roles | Meeting Roles | ||
| Line 104: | Line 119: | ||
* [[Session room responsibilities]] (Merging all 4 of the preceding) | * [[Session room responsibilities]] (Merging all 4 of the preceding) | ||
* [[Daily schedule, f/b reviews]] | * [[Daily schedule, f/b reviews]] | ||
| + | * [[Monitor and respond to social media]] | ||
| + | * [[Write press releases & other materials as needed]] | ||
* [[Live-streaming video]] | * [[Live-streaming video]] | ||
* [[Edit of YouTube video]] - after live-stream | * [[Edit of YouTube video]] - after live-stream | ||
| Line 111: | Line 128: | ||
* [[Pack/ship supplies to FL]] | * [[Pack/ship supplies to FL]] | ||
* [[Identify no shows]] | * [[Identify no shows]] | ||
| + | * [[Plenary Speaker Coordinator]] | ||
Post-Meeting Roles | Post-Meeting Roles | ||
| − | * [[Meeting survey]] | + | * [[Meeting survey]] (AB) |
* [[ImHere analysis/distribution of data collected]] | * [[ImHere analysis/distribution of data collected]] | ||
* [[Invoice supplies & reorder]] | * [[Invoice supplies & reorder]] | ||
Latest revision as of 13:12, February 18, 2016
Welcome to the ESIP Community Roles wiki -
These roles are just a start. Note: As you add to the list if you would make these wiki pages.
Special Projects
- Special projects - Project Manager (Bruce - ideas on how roles fit here? [B] Any time there is staff responsibility there is a role...)
- ImHere researcher collaboration project
- Mobile event app - future development (Open source?)
- Testbed Incubation Projects - oversight, RFP management, convening process for project vetting ( (AB + ESIP Leadership)
- Testbed Evaluation Framework Projects (AB+ ESIP Leadership)
- FUNding Friday (AB)
- Community innovation (AB)
- Community survey (AB)
- Ignite Coordination
- Slack team setup & integration
Administrative
- Travel Reimbursement
- Board Roles??
- Budgeting
- HR/Personnel administration
- Sponsorship (meeting/general)
- Reporting
- Financial reporting
- Proposal development
- Executive Committee Meeting Minutes
- Executive Committee Meeting Agenda
- Define/document staff member goals for upcoming quarter
Student Fellows
- Student Fellow program admin (AB)
- Student Fellow technical training (AB)
- Student Fellow Meeting training + management (AB)
- Define Student Fellow roles (AB)
- Student Fellow advising roles (AB)
Infrastructure
- Mailing List Management
- WebEx/GoToMeeting administration
- YouTube site administration
- Equipment acquisition, maintenance, inventory, storage
- Software procurement/installation & upgrades on ESIP equip
- Project/systems documentation/organization/best practices
- ESIP Commons spam control (Regularly delete spam messages/accounts)
Training
- WebEx/GoToMeeting setup, use, best practices (Staff, Student Fellows, ESIP community)
- Online Training for External Community Managers
Fundraising
- research potential funding sources
- grant-writing
- reporting
- develop and build sponsorship model and plan
- obtain and retain sponsors
Content Generation/Communication
- Monday Update newsletter (AB)
- ESIP Interviews (AB)
- Member Highlights (AB)
- Communication
- Design work
- Evaluation/Activity assessment
- Facilitate ESIP Collab Area planning (AB)
- Analytics reporting - content reporting (AB)
- ESIP Blog
- Copy editing-websites, Monday update, ESIP interviews, proposals and reports, meeting programs + schedule, other
- Develop and execute digital + social media strategy
- Website management
- Edit and manage content for AGU/ESIP blog-find stories, write and edit posts, secure guest authors, edit guest posts, maintain editorial calendar
- Produce ignite events- speaker recruitment and relations, host + videographer recruitment, train speakers, find event venue + manage event logistics before + during ignite, event marketing/promotion, provide support to speakers and venue during event
- Source, write, review and distribute ESIP content-website copy, blog posts, pieces for external organizations (i.e. meeting reports for AGU, NASA Earth Observer), press releases, speaking points, other as needed
- Marketing-manage external graphic designers + other freelancers, provide ideas + concepts for the ESIP’s digital engagement campaigns, maintain ESIP look and feel + ensure brand consistency
- Manage media relations-distribute press releases, ESIP in the news, leverage opportunities for external communication
- Build and search for new communications and outreach collaborations
ESIP Members
- Member Database (AB)
- New Member Outreach (AB)
- Membership management (Welcome Wagon?) (AB)
- Welcome packet (AB)
- ESIP 101 Presentation (ER)
Collaboration Areas
- Cluster, Committee, Working Group - Project facilitation (AB)
- Cluster, Committee, Working Group - Meeting scheduling (AB)
- New cluster setup & introductions (AB)
- ESIP Leadership Roles??
- Cross-cluster fertilization (Connector) (AB)
Pre-Meeting Roles
- Meeting Schedule Wrangler (AB)
- Timeline of events (Registration opens, sessions, posters) (AB)
- Invite Speakers
- Meeting registration admin (RegOnline)
- Mobile Event app - setup, data import
- Remote participation session set up (WebEx/GoToMeeting for breakout sessions, plenaries)
- Google+ event setup for live video stream
- Live-stream video announcements, publicizing
- ImHere Session Check In & beacon tracking project
- ESIP State of the Federation (AB)
- Equipment packing & shipping
- Order swag
- Travel/Lodging for ESIP paid people
- Review & sign contracts a/v, f/b, hotel, poster boards, venue
- Order awards
- Name badges, drink tickets, special meal tickets
- Print all material/schedules
- Find local restaurants for side dinners/meeting
- Schedule social media posts
Meeting Roles
- Mobile event app - last minute data imports
- Registration desk
- Early morning room setups
- Afternoon room breakdown
- Loading presentations - onto presentation laptops
- Remote participation session initiation, monitoring (Webex/GoToMeeting)
- Session room responsibilities (Merging all 4 of the preceding)
- Daily schedule, f/b reviews
- Monitor and respond to social media
- Write press releases & other materials as needed
- Live-streaming video
- Edit of YouTube video - after live-stream
- ImHere Session Check In & beacon tracking
- Emergency House AV issues (and Internet connection issues)
- Pack/ship awards to recipients
- Pack/ship supplies to FL
- Identify no shows
- Plenary Speaker Coordinator
Post-Meeting Roles
