Difference between revisions of "Draft Excom Minutes"

From Earth Science Information Partners (ESIP)
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'''Minutes'''
 
'''Minutes'''
# Approval of [[Approved_Excom_Minutes/Excom_2015/November2015|November Minutes]]  
+
# Reminder that [[Draft Excom Minutes|Dec Minutes]] were approved
#: Christine White motioned to approve Minutes and Denise Hills seconded. The minutes were approved by acclamation.
+
# President's Report
#: Denise Hills motioned to approve the [[Approved_Excom_Minutes/Excom_2015|reformatted minutes]] for August through October and Emily Law seconded. The minutes were approved by acclamation.
+
#*Highlight
# President's Report  
+
#**Funding opportunity: USGS is interested in standing up a couple of prototypes to demonstrate a PROV registry and an Annotation catalog. The products of these prototypes could potentially become community resources for ESIP. Sky Bristol, Steve Aulenbach, Erin, Annie, Christine and Emily held an initial telecom to discuss how ESIP can facilitate and support this effort.  The conversation included how testbed framework can facilitate the prototypes, evaluation of the deliverables, and communication of such distributed architecture and products. USGS is currently crafting a project outline that will allow us to formulate a detailed plan to support their needs. Products and services committee will be involved.  No action for ESIP at this time.
#: Peter Fox reported on three items: (1) There are no substantial updates on the relationship between the Foundation and Federation from the attorney. (2) There is currently no need for ExCom to approve a budget because of the evolving Federation/Foundation relationship. (3) ESIP was represented at GEO by Peter Fox, Erin Robinson and Rebecca Fowler, with the highlight being ESIP's recognition for its data-management and data-sharing principles. Peter also reported that there could be a role for ESIP to participate in the regional GEO efforts and he believes there is potential to look at the ESIP strategic plan relative to GEO's sustainable development goals.  
+
#**Meeting: Christine and Emily met at JPL last week and discussed ESIP 2016 work plan. The short distance between us affords regular tag up opportunities to work together closely.  
# ESIP/FES Relationship
+
#*Actions
#: There are two slots open for nomination to the Federation board, however Peter Fox made an executive decision that there is no plan to move forward with the election of Federation board members for this cycle because of the changing Federation/Foundation relationship.  
+
#**Committee chairs, working group and cluster chairs/co-chairs (may be Type reps as well?) to update work plan to align with ESIP direction in order to achieve ESIP goals laid out in the strategic plan approved by the assembly during 2016 winter meeting.
#: Erin Robinson will begin working with ESIP and FES leadership to communicate status of Foundation/Federation relationship to the ESIP Assembly so they are not surprised with the decision and details of the split.  
+
#**Excom to submit written report to ExCom wiki shortly after receiving monthly call notification, and read the reports prior to the call in an effort to allow more time for discussion.
# ESIP Budget
+
#**ExCom to review and add ideas to 2016 work list on the ExCom wiki.  We’d like your inputs/feedback as well as help to prioritize this year’s work. This will also assist in identifying opportunities to get involved.
#: There is no vote needed for the ESIP budget, however Peter Fox wanted ExCom to see the breakdown of the budget.  
+
# Staff Report
# Staff Reports
+
#*Highlight
#: Executive Director
+
#** NOAA Proposal draft will be shared early next week.
#:: Erin Robinson reported that ESIP had a booth at GEO and noted that GEO is at an exciting time as they are moving from data sharing towards more impactful actions. Erin was at a meeting hosted by LTER data managers, who are starting a new cluster: [[Sustainable_Data_Management|Sustainable Environmental Data Management]]. Janet Fredericks will take over the leadership of EnviroSensing. There was a Foundation Board meeting this month and the board was very supportive of the direction the Foundation/Federation relationship is moving.  
+
#** Legal update - The conflict of interest law has been changed as of 2013. Federal employees can serve on boards. Waiting for explicit confirmation from NASA and NOAA.  
#: Communication Director
+
#** Rebecca Fowler is leading a refresh of esipfed.org, adding meetings.esipfed.org and will be working to organize content
#:: Rebecca Fowler is working on a lot of AGU-related activities. She sent out a google doc for ESIP members to add ESIP-related activities at AGU. Rebecca will also be releasing a press release about ESIP/AGU-related activities. AGU Ignite is on Wednesday. ESIP and AGU have partnered on a new [https://blogs.agu.org/geospace/2015/12/22/visualizing-data-science/ blog], which will highlight data facilities, data scientists and how Earth scientists use and manage data.
+
#** Annie Burgess reported that evaluation processes are evolving for the Testbed.
#: ESIP Community Director
+
#** ESIP is part of a team working to establish a data science internship network.
#:: Annie Burgess reported that the final reports were submitted to NASA AIST on December 4th. Annie will also be soliciting feedback from AIST evaluators and PIs on how they felt the process went. Annie will discuss this process in depth at the Winter Meeting.  
+
#** Member highlights from our new ESIP members will be posted on the blog over the next few weeks.  
# Meeting Updates
+
#** Call for sessions for the 2016 Summer Meeting will go out this week.
#: Winter Meeting
+
#** The new website will include a meetings.esipfed.org.
#:: The at-a-glance schedule is coming together, with a hard deadline to add content of December 21st. In an attempt to improve remote participation, it will only be provided in 3 rooms. Annie Burgess send out an email to solicit feedback on which sessions should have remote participation.  
+
#** Staff has been working to define roles/tasks for clarity. Also created staff email - staff@esipfed.org, for when you are unsure who to contact.  
#: Summer Meeting
+
#*Actions
#:: No updates.
+
#** Website refresh - If you are interested in providing feedback, let Rebecca know.  
# Committee Reports
+
#** Looking for member highlights and AGU data blog contributors
#: FiCom
+
# Committee Reports  
#:: Bill Teng reported that the request for the FY16 budgets was sent out. Two budgets have been received: Education and Drupal. Ficom would like to have a process in place (in time for the ESIP 2016 Summer Meeting) on how people can request travel support for invited speakers.
+
#* C&B -
#: Partnership
+
#**No activities since winter meeting
#:: Erin Robinson reported that there are five new membership applications. They are posted on the partnership page for 30-days of review.
+
#**Will be holding telecon with new C&B members (soon) to discuss (1) updating bylaws with approved changes, (2) draft of a "Standing Rules" document to address ESIP best practices and procedures that are not appropriate for bylaws (will discuss with FICom as noted below), (3) Revisiting officer term lengths discussed last year but put on hold for federation-foundation discussions, (4) prepare for discussion on changes to federation-foundation relationship as necessary
#: C&B
+
#* Finance
#:: Ken Keiser reported that C&B will start looking at the content of the Standing Rules document.  
+
#**Status of FY16 proposed budgets: (1) 3 approved (Drupal WG, Data Stewardship Comm, Education Comm); (2) 1 to be submitted (Semantic Technologies Comm); and (3) supplemental travel budget from DS Comm (being reviewed).
#: Data Stewardship  
+
#**Request to be sent to those groups who received funding for FY15 for reports on results. This item is on Ficom's list of processes to be (a bit) more formalized.
#:: Justin Goldstein reported that Data Stewardship had its last telecon until after the Winter Meeting. The highlight of the call was the presentation from Shelly Stall, AGU, on her data management maturity work, which falls under the category of the data stewardship maturity matrix. The Data Stewardship committee looks forward to tying in AGU's work with what Data Stewardship has been doing. The EOS article written by several Data Stewardship committee members was published [https://t.co/brVh9hda4y link].
+
#**Ficom to follow up with Ken K. re: C&B initiative on compiling ~best practices (or SOPs) for all committees (+other groups?) in some esip wiki space. Aligns very nicely with Ficom's formalization efforts.
#: Education
+
#* Partnership
#:: LuAnn Dahlman reported they had a unanimously approved budget request. The committee plans to implement a new set of professional development activities around drones.  
+
#**Partnership is planning to move to monthly meetings.  First meeting agenda topic is to strategize/prioritize short-term actions for the committee.  Suggested ideas include: Welcome package and/or new member/welcome telecon; review/modify Conduct Code; coordinating with landscape mapping effort; and summer meeting engagement ideas with members.
#: IT&I  
+
#* Data Stewardship
#:: Ethan Davis had nothing to report.
+
#** We are developing an outline and aims and scope for a paper concerning the use of identifiers for non-dataset entities, focusing on software.
#: Nominations  
+
#* Education
#:: Denise Hills reported that the nominations process is complete. President, Vice President and Finance Committee chair have all confirmed that they are willing to run with the potential new duties. Denise informed those who had been nominated about the board position that those positions will not be elected and that they can run for other positions. She had asked for those who are running to put up a candidate statement by today.
+
#**[https://docs.google.com/presentation/d/1iFCsjpWTZUnGMyUGJk3r2PKZrtY9er9-Lrz3O9ot8Yo/edit#slide=id.gc6f8954bc_0_53 This brief slide deck] outlines the committee's plans to encourage the use of recreational drones for STEM. Planning is underway for two Webinars and a summer workshop for educators.
#: Products and Services
+
#* IT&I
#:: Christine White reported that P&S had released an RFP for the Testbed with responses due December 1st. The TCB met to review the two submitted proposals, one from the Disaster Cluster and one from the Semantic Web cluster. There is discussion about how to leverage the Testbed Evaluation Framework for ESIP Testbed projects.  
+
#** Ethan and Erin will be discussing IT&I plans after ExComm Telecon
# Type Reports
+
#** Follow up on my call-to-action at ESIP Winter Mtg
#:Type I
+
#** Request for ExComm input (including ideas for Rant/Rave topics)
#:: No Type I report.  
+
#* Nominations
#: Type 2
+
#**The 2015 NomCom is working on a suggestions/lessons learned document available here: [[Nomination Committee/Suggestions]]
#:: No Type II report.
+
#* Products & Services
#: Type 3
+
#** Discussing ESIP's potential participation in OGC Testbed 12 and 13.
#:: Ted Habermann reported that he made an effort to reinvigorate the Type III email list. There was discussion about bringing Type IIIs together at the Winter Meeting for a happy hour to plan something larger for the Summer Meeting.  
+
#** Continuing efforts to expand the tech evaluation process through the P&S testbed with support from interested ESIP members across clusters/committees.
# Other Business
+
#** Two governance questions to raise: a) (related to Semantic Tech committee discussions) Is there a need or desire to define the RFP and review board processes for all committees, through an ESIP-wide standing rules document? and b) regardless of decision regarding A, can we resolve the outstanding issues around privacy items such as the submitted proposals?
#: [[2016_ESIP_Winter_Assembly_Agenda|Draft Winter Assembly Meeting Agenda]]
+
#* Semantic Technology
#: Earth Systems Science Decadal Survey.
+
#** Used discussions in January to think about the structure of the committee. Several liaisons to internal and external groups were identified. Had initial discussions with Testbed and Products and Services to leverage expertise. Budget was drafted and sent to Ficom. Identified a few high priority topics to pursue in coming months. Deploying a core set of ESIP Semantic Technologies such as Ontology Repository and Linked Data efforts. One key topic that has emerged is how to govern ESIP semantic resources. Will be discussed at February telecon. Continue discussions with EarthCube Semantics Working group and beginning connections with RDA and OGC.  
#:* Action: Move the Earth Systems Science Decadal Survey conversation to email.
+
# Type Rep Reports  
 +
#* Type I (Arko)
 +
#** Suggested goals for 2016: 1. Work to align existing online directories (ESIP, COPDESS, CDF, re3data, etc); and 2. Recruit more NSF-supported facilities .
 +
#* [[Characterizing ESIP Member Contributions|Type II]]
 +
#* Type III - No Type report
 +
# Other Business
 +
#* 2016 Work Plan ([https://docs.google.com/spreadsheets/d/1oFfmBybB37NkWM0icYst9oWD_f961fCE5YU6tO0rv5M/edit#gid=0 Initial tasks])
 +
#* Summer Meeting Updates - Visioneers met last week. Call for sessions will open on Feb.16. ([https://docs.google.com/document/d/1hjD2MOYwmhSi2pvXpKkDDlAcXO4eteikdYhWWAhsE3Y/edit Notes], [https://esip-all.slack.com/messages/summer_mtg/details/ Slack channel for planning]
 +
#* International Data Week
 +
#* Discuss Earth Science Data Analytics cluster's [[Proposed Definition and Goals of Earth Science Data Analytics]]

Revision as of 15:50, February 11, 2016

Attendees

  • Peter Fox, President
  • Emily Law, Vice President
  • Denise Hills, Chair, Nomination Committee
  • Ken Keiser, Chair, C&B
  • Ethan Davis, Chair, IT&I
  • Christine White, Chair, Products and Services
  • Justin Goldstein, Chair, Data Stewardship
  • Bill Teng, Chair, FiCom
  • LuAnn Dahlman, Education
  • Ted Habermann, Type III Rep
  • Erin Robinson, Staff
  • Annie Burgess, Staff
  • Rebecca Fowler, Staff

Minutes

  1. Reminder that Dec Minutes were approved
  2. President's Report
    • Highlight
      • Funding opportunity: USGS is interested in standing up a couple of prototypes to demonstrate a PROV registry and an Annotation catalog. The products of these prototypes could potentially become community resources for ESIP. Sky Bristol, Steve Aulenbach, Erin, Annie, Christine and Emily held an initial telecom to discuss how ESIP can facilitate and support this effort. The conversation included how testbed framework can facilitate the prototypes, evaluation of the deliverables, and communication of such distributed architecture and products. USGS is currently crafting a project outline that will allow us to formulate a detailed plan to support their needs. Products and services committee will be involved. No action for ESIP at this time.
      • Meeting: Christine and Emily met at JPL last week and discussed ESIP 2016 work plan. The short distance between us affords regular tag up opportunities to work together closely.
    • Actions
      • Committee chairs, working group and cluster chairs/co-chairs (may be Type reps as well?) to update work plan to align with ESIP direction in order to achieve ESIP goals laid out in the strategic plan approved by the assembly during 2016 winter meeting.
      • Excom to submit written report to ExCom wiki shortly after receiving monthly call notification, and read the reports prior to the call in an effort to allow more time for discussion.
      • ExCom to review and add ideas to 2016 work list on the ExCom wiki. We’d like your inputs/feedback as well as help to prioritize this year’s work. This will also assist in identifying opportunities to get involved.
  3. Staff Report
    • Highlight
      • NOAA Proposal draft will be shared early next week.
      • Legal update - The conflict of interest law has been changed as of 2013. Federal employees can serve on boards. Waiting for explicit confirmation from NASA and NOAA.
      • Rebecca Fowler is leading a refresh of esipfed.org, adding meetings.esipfed.org and will be working to organize content
      • Annie Burgess reported that evaluation processes are evolving for the Testbed.
      • ESIP is part of a team working to establish a data science internship network.
      • Member highlights from our new ESIP members will be posted on the blog over the next few weeks.
      • Call for sessions for the 2016 Summer Meeting will go out this week.
      • The new website will include a meetings.esipfed.org.
      • Staff has been working to define roles/tasks for clarity. Also created staff email - staff@esipfed.org, for when you are unsure who to contact.
    • Actions
      • Website refresh - If you are interested in providing feedback, let Rebecca know.
      • Looking for member highlights and AGU data blog contributors
  4. Committee Reports
    • C&B -
      • No activities since winter meeting
      • Will be holding telecon with new C&B members (soon) to discuss (1) updating bylaws with approved changes, (2) draft of a "Standing Rules" document to address ESIP best practices and procedures that are not appropriate for bylaws (will discuss with FICom as noted below), (3) Revisiting officer term lengths discussed last year but put on hold for federation-foundation discussions, (4) prepare for discussion on changes to federation-foundation relationship as necessary
    • Finance
      • Status of FY16 proposed budgets: (1) 3 approved (Drupal WG, Data Stewardship Comm, Education Comm); (2) 1 to be submitted (Semantic Technologies Comm); and (3) supplemental travel budget from DS Comm (being reviewed).
      • Request to be sent to those groups who received funding for FY15 for reports on results. This item is on Ficom's list of processes to be (a bit) more formalized.
      • Ficom to follow up with Ken K. re: C&B initiative on compiling ~best practices (or SOPs) for all committees (+other groups?) in some esip wiki space. Aligns very nicely with Ficom's formalization efforts.
    • Partnership
      • Partnership is planning to move to monthly meetings. First meeting agenda topic is to strategize/prioritize short-term actions for the committee. Suggested ideas include: Welcome package and/or new member/welcome telecon; review/modify Conduct Code; coordinating with landscape mapping effort; and summer meeting engagement ideas with members.
    • Data Stewardship
      • We are developing an outline and aims and scope for a paper concerning the use of identifiers for non-dataset entities, focusing on software.
    • Education
      • This brief slide deck outlines the committee's plans to encourage the use of recreational drones for STEM. Planning is underway for two Webinars and a summer workshop for educators.
    • IT&I
      • Ethan and Erin will be discussing IT&I plans after ExComm Telecon
      • Follow up on my call-to-action at ESIP Winter Mtg
      • Request for ExComm input (including ideas for Rant/Rave topics)
    • Nominations
    • Products & Services
      • Discussing ESIP's potential participation in OGC Testbed 12 and 13.
      • Continuing efforts to expand the tech evaluation process through the P&S testbed with support from interested ESIP members across clusters/committees.
      • Two governance questions to raise: a) (related to Semantic Tech committee discussions) Is there a need or desire to define the RFP and review board processes for all committees, through an ESIP-wide standing rules document? and b) regardless of decision regarding A, can we resolve the outstanding issues around privacy items such as the submitted proposals?
    • Semantic Technology
      • Used discussions in January to think about the structure of the committee. Several liaisons to internal and external groups were identified. Had initial discussions with Testbed and Products and Services to leverage expertise. Budget was drafted and sent to Ficom. Identified a few high priority topics to pursue in coming months. Deploying a core set of ESIP Semantic Technologies such as Ontology Repository and Linked Data efforts. One key topic that has emerged is how to govern ESIP semantic resources. Will be discussed at February telecon. Continue discussions with EarthCube Semantics Working group and beginning connections with RDA and OGC.
  5. Type Rep Reports
    • Type I (Arko)
      • Suggested goals for 2016: 1. Work to align existing online directories (ESIP, COPDESS, CDF, re3data, etc); and 2. Recruit more NSF-supported facilities .
    • Type II
    • Type III - No Type report
  6. Other Business