Difference between revisions of "Draft Excom Minutes"

Revision as of 09:26, March 19, 2015

February Excom Call - 2015-02-10, 3 ET

Attendees

Peter Fox, President
Justin Goldstein, Chair, Data Stewardship
Denise Hills, Nomination Committee
Ken Keiser, Chair, C&B
Danie Kinkade, Type I Rep
Bill Teng, Chair, Ficom
Christine White, Chair, Products and Services
Erin Robinson, Staff

Executive Committee Business

Approval of February Minutes:
Amended Item #2 - Issue to be commented should be shared with specific collaboration area list-serves or send to ESIP-All depending on what is appropriate. - New ESIP page on ESIP endorsement (may move to the endorsement page.

Justin motioned to approve Minutes as amended and Denise seconded. The minutes were approved by acclimation.

President’s Report:
- March DC Trip cancelled due to weather. We are rescheduling DC trip for April. Action: Follow-up with Bill on USDA connection. Any other ideas on DC contacts, let us know.
- ESIP collaboration and endorsement. We have started a wiki page which will include Letter templates and guidelines
- Strategic Plan update - we are ready to move forward to next phase and we need some help to support the finalization of this step.
- NIH BD2K a workshop on community driven standards. Peter gave keynote on ESIP Federation. Interesting to give an outward looking view of ESIP and helped them think about what they could do. (Post SLIDES)

To share with health community - USGCRP assessment of climate change on human healthy. draft released in next few weeks.

Executive Director’s Report
- Software and Data Citation workshop follow-up from last month. It was in DC at the end of January. A specific request was made for Software Citation.
- Staff update - we hired Dan/Annie as a team to share a single position. They are the in-person meeting infrastructure. In between meetings they are supporting the online infrastructure and documenting processes. Erin also gave an update on the Community Manager processes. Great pool of candidates. Speaks to ESIP’s reputation that we had such a great response.

2015 Summer Meeting
- Visioneers suggested: Data-Driven Community Resilience
  - The process for meeting themes is that Visioneers discusses and proposes a theme and ExCom approves and finalizes.
  - The group discussed community resilience meanings. It was intentionally vague to mean both local community resilience as it relates to climate change and applicable to other types of community - like community around software. The group did not love the theme, but also didn’t hate the theme. It is a bit government oriented and is it a concern that we may orient to strongly around federal. We would like to get to a theme where it is more applicable to a larger portion of attendees. Resilience is vague and not well defined and intentionally broad. Worried that others will be confused and not understand.
  - Erin shared other theme options. We also tend to go back and forth between technical and applied themes.
    - Building communities around software is of interest.
  - Peter shared a few options
    - Subtitle bullet points defining title from different perspectives (data manager, educator, ….)
    - Another option could be to move : to between community : resilience
    - Group discussed these options and was mixed about how to proceed.
      - suggested - Data-Driven Community: Versatility and Resilience
        Discussion: Data-Driven Community very applicable to all types of community. Some concern that this would be confusing. Community or Communities?
  - Theme needs to be decided by end of April when we open registration.
  - Q: How does theme relate to overall meeting? A: It drives decision on the plenary, but great to have ways to engage broader attendance.
  - The group decided to move this to email to continue the discussion and develop a bit more narrative around it.
- Visioneers did a great job of considering space and thinking of creative ways to use it.
Committee Reports
- Ficom - Bill reported that there wasn’t much activity. The pending budgets are still pending.
- Partnership - No update
- C&B - Ken reported that things are still spinning up. Semantic Web is considering movement from Cluster to Committee. Erin/Ken will follow-up before next.
- Data Stewardship - The group will meet next Monday at 2 ET for first regular call time. Justin also reported on GEO Data Sharing principles. GEO has approached us to help them with that.
- Education - Emily and Erin met with LuAnn on strategic plan.
- IT&I -Ethan reported that a small group met to strategize on 2015. The immediate action is to identify Rants/Raves next step. The group will also look for other activities like hack-a-thons, workshops and connecting with P&S on testbed. Finally, the group is thinking about the name of the group. Is the IT still applicable? Interoperability is more cross-cutting.
- NomCom - Denise reminded group to be forward thinking on nominations.
- Products & Services - Group will release Testbed RFP March 30 and submissions will be due April 30. Great call with Ken and Emily on how ESIP and EarthCube may work together on the testbed. The group will have a testbed powwow in late April.
- Type Rep Reports - Dani will follow-up with Sara Graves on passing torch. ACTION: Peter and Erin will follow-up time with type reps.
Other business
- Link on ESIP endorsement wiki page. More to come. Please add thoughts
  - Which letter head own organization or ESIP letter?
  - The wiki page should provide guidance.
- A wiki page has been started on meeting recording processes

The meeting adjourned at 4:00 ET.

@@ Line 3: / Line 3: @@
 == February Excom Call - 2015-02-10, 3 ET==
 === Attendees===
-* LuAnn Dahlman, Chair, Education
 * Peter Fox, President
 * Justin Goldstein, Chair, Data Stewardship
@@ Line 9: / Line 8: @@
 * Ken Keiser, Chair, C&B
 * Danie Kinkade, Type I Rep
-* Emily Law, Vice President
-* Tyler Stevens, Chair, Partnership
 * Bill Teng, Chair, Ficom
-* Curt Tilmes
 * Christine White, Chair, Products and Services
-* Dan Keyes, Staff
+* Erin Robinson, Staff
 === Executive Committee Business ===
-# Adoption of minutes
+# Approval of February Minutes:
-#* Christine motioned to accept the minutes as presented and Emily Law seconded the motion. The minutes for November and January were approved by acclamation.
+#: Amended Item #2 - Issue to be commented should be shared with specific collaboration area list-serves or send to ESIP-All depending on what is appropriate. - New ESIP page on ESIP endorsement (may move to the endorsement page.
-# President’s report
+#: Justin motioned to approve Minutes as amended and Denise seconded. The minutes were approved by acclimation.
-#* DC Visit - March 4/5 Erin and Peter will meet with USGS, NASA & NOAA to discuss opportunities facing the federation
-#* Briefing package slide deck - a way to communicate with sponsors about where we are and how they could participate
-#* ESIP Budget - In order to get ESIP’s budget needed Quickbooks to be reformed. This will allow us to generate reports and submit budget categories.
-#* ESIP is getting approached by groups wanting ESIP’s endorsement. To date we’ve handled these in an ad hoc way. Peter gave an example of how the process worked for data citation. He then opened the topic up for discussion.
-#** Action: Need to write process down on [[ESIP_Endorsement_Process|wiki page]]
-#** Q - Example requests? What type would be for Executive Committee vs. What goes to Assembly?
-#*** Financial impact or how ESIP runs - Assembly as a whole
-#** Need to disseminate to the appropriate lists or ESIP-All and have a comment period before ExCom reviews ( 2 weeks over email)
-# ED Report
-#* Community Manager position has been advertised. Review will begin Feb. 20.  (Link)
-#* Visionairs met last Monday and this past Monday. Theme ideas are coming together (Wiki page)
-#* Software & Data Citation workshop in DC; Very interested in ESIP stewarding software citation in addition to ESIP Data Citation Guidelines
-#* ESIP 202 in February. Recording is posted on the ExCom page.
-# Committee Reports
-#* Strategic Plan - There is a [[2015-2020_Strategic_Plan_Workspace|workspace on the wiki]] to keep artifacts. Emily is scheduling meeting with each of the collaboration area chairs specifically about how they could fit
-#* C&B - Trying to gear up for activity this year. Ken is following up with Erin
-#* Ficom - There were four budget requests. Drupal and Data Stewardship budget approved. Group received their first special project and the response is pending. A second special project request came from Science Software Cluster for publishing cost that was approved. Next telecon will address longer-term issues. Link to special projects:
-#* Partnership - Updating the strategic plan with Partnership contributions. No new members for the spring. The group will begin the clean-up of non-active ESIP members.
-#* Data Stewardship - Hook Hua presented on PROV-ES because there were interests; Group was also updated in CDF and Consortium for Data Publication. Q -Are telecons recorded? This might be a call of interest of wider interest. Could it be sent in the weekly update? Action: Need document outlining practice of recording or not? Need a wiki page, add to ESIP 202 and share with leads. Action: Add [[Call_Recording_Best_Practices|wiki page]]
-#* Education - Interviewing long-standing Education members and planning to make contributions to strategic plan
-#* IT&I - Need email update
-#* Products & Service - P&S met end of January and began discussing the evolution of the testbed. One suggestion is a biannual hack-a-thon. The group will be working on the April CFP. P&S will also meet with Emily on strategic plan. Link to template:  https://drive.google.com/drive/u/1/#folders/0B7DAFB2BsbfRVmp3aWlaZmF2cWM
-#** Can plans be open? Will discuss with Erin and sponsor about how they feel about budget being shared.
-#* Reminder: Collaboration is an option and explicitly encouraged.
-# Type Rep Reports
-#* There have been conversations about what Type Reps might do. Ted had suggested a Type rep cluster. There is an action to follow-up with Type Reps in separate conversation.
-#* Type 1 - No report. Daniel had connected with Sara Graves and will follow-up on more ideas and will follow-up with her. Are there specific actions for ESIP to support CDF, since there seems to be an overlap.
-#* Type 2 - Steve Richards absent
-#* Type 3 - Ted Habermann absent
-# Other Business
-#* Future agenda items? Please send to Erin or Peter.
-The meeting adjourned at 3:58 ET.
+# President’s Report:
+#* March DC Trip cancelled due to weather. We are rescheduling DC trip for April. Action: Follow-up with Bill on USDA connection.  Any other ideas on DC contacts, let us know.
+#* ESIP collaboration and endorsement. We have started a wiki page which will include Letter templates and guidelines
+#* Strategic Plan update - we are ready to move forward to next phase and we need some help to support the finalization of this step.
+#* NIH BD2K a workshop on community driven standards. Peter gave keynote on ESIP Federation. Interesting to give an outward looking view of ESIP and helped them think about what they could do. (Post SLIDES)
+To share with health community - USGCRP assessment of climate change on human healthy. draft released in next few weeks.
+# Executive Director’s Report
+#* Software and Data Citation workshop follow-up from last month. It was in DC at the end of January. A specific request was made for Software Citation.
+#* Staff update - we hired Dan/Annie as a team to share a single position. They are the in-person meeting infrastructure. In between meetings they are supporting the online infrastructure and documenting processes. Erin also gave an update on the Community Manager processes. Great pool of candidates. Speaks to ESIP’s reputation that we had such a great response.
+# 2015 Summer Meeting
+#* Visioneers suggested: Data-Driven Community Resilience
+#** The process for meeting themes is that Visioneers discusses and proposes a theme and ExCom approves and finalizes.
+#** The group discussed community resilience meanings. It was intentionally vague to mean both local community resilience as it relates to climate change and applicable to other types of community - like community around software. The group did not love the theme, but also didn’t hate the theme. It is a bit government oriented and is it a concern that we may orient to strongly around federal. We would like to get to a theme where it is more applicable to a larger portion of attendees. Resilience is vague and not well defined and intentionally broad. Worried that others will be confused and not understand.
+#** Erin shared other theme options. We also tend to go back and forth between technical and applied themes.
+#*** Building communities around software is of interest.
+#** Peter shared a few options
+#*** Subtitle bullet points defining title from different perspectives (data manager, educator, ….)
+#*** Another option could be to move : to between community : resilience
+#*** Group discussed these options and was mixed about how to proceed.
+#**** suggested - Data-Driven Community: Versatility and Resilience
+#***** Discussion: Data-Driven Community very applicable to all types of community. Some concern that this would be confusing.  Community or Communities?
+#** Theme needs to be decided by end of April when we open registration.
+#** Q: How does theme relate to overall meeting? A: It drives decision on the plenary, but great to have ways to engage broader attendance.
+#** The group decided to move this to email to continue the discussion and develop a bit more narrative around it.
+#* Visioneers did a great job of considering space and thinking of creative ways to use it.
+# Committee Reports
+#* Ficom - Bill reported that there wasn’t much activity. The pending budgets are still pending.
+#* Partnership - No update
+#* C&B - Ken reported that things are still spinning up. Semantic Web is considering movement from Cluster to Committee. Erin/Ken will follow-up before next.
+#* Data Stewardship - The group will meet next Monday at 2 ET for first regular call time. Justin also reported on GEO Data Sharing principles. GEO has approached us to help them with that.
+#* Education - Emily and Erin met with LuAnn on strategic plan.
+#* IT&I -Ethan reported that a small group met to strategize on 2015. The immediate action is to identify Rants/Raves next step. The group will also look for other activities like hack-a-thons, workshops and connecting with P&S on testbed. Finally, the group is thinking about the name of the group. Is the IT still applicable? Interoperability is more cross-cutting.
+#* NomCom - Denise reminded group to be forward thinking on nominations.
+#* Products & Services - Group will release Testbed RFP March 30 and submissions will be due April 30. Great call with Ken and Emily on how ESIP and EarthCube may work together on the testbed. The group will have a testbed powwow in late April.
+#* Type Rep Reports - Dani will follow-up with Sara Graves on passing torch. ACTION: Peter and Erin will follow-up time with type reps.
+# Other business
+#* Link on ESIP endorsement wiki page. More to come. Please add thoughts
+#** Which letter head own organization or ESIP letter?
+#** The wiki page should provide guidance.
+#* A wiki page has been started on meeting recording processes
+The meeting adjourned at 4:00 ET.