Difference between revisions of "Draft Excom Minutes"

From Earth Science Information Partners (ESIP)
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===Participants ===  
 
===Participants ===  
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Bruce Caron, Ruth Duerr, Sara Graves, Roberta Johnson, Ken Keiser, Emily Law, Margaret Mooney, Tyler Stevens, Bill Teng, Curt Tilmes, Christine White, Chuck Hutchinson, Erin Robinson
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Bruce Caron, Ruth Duerr, Peter Fox, Sara Graves, Roberta Johnson, Emily Law, Bill Teng, Curt Tilmes, Christine White, Chuck Hutchinson, Erin Robinson
  
 
=== Minutes ===  
 
=== Minutes ===  
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# Approval of [[Draft Excom Minutes| May & June Minutes]]
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# Approval of [[Draft Excom Minutes| August Minutes]]
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#: Roberta Johnson motioned to accept the minutes as presented and Bill Teng seconded the motion. The minutes for May and June were approved by acclamation.
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#: Emily Law motioned to accept the minutes as presented and Sara Graves seconded the motion. The minutes for August were approved by acclamation.
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# President's Report - email from Peter Fox
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# President's Report - Peter Fox
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#: From email to Erin:  Erin will cover details of the summer meeting but I want to express my appreciation to the executive committee for their presence at the meeting itself, ESIP 101, and the State of the Federation sessions. I was very pleased to see the level of attendance at the meeting and these sessions. We've received very good feedback on both ESIP 101 and State of the Federation (see the agenda page for our move to a template we'd like feedback on so all groups in ESIP can keep them updated, i.e. "versioned". This will enable me to assemble a current view of the federation when needed. Thanks to Emily and Erin for advancing the strategic planning. Executive director search - we have a few applicants but the committee has not begun review. I expect that to begin in the next week or so. There was a delay in the EOS advertisement
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#: ESIP has begun the process of becoming an associate member of WDS by returning an Expression of Interest. This is the loosest type of membership.  
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#: Peter reported that he'd started conversations with Kathy Fontaine, Managing Director for RDA-US, on ESIP-RDA-US and ESIP-GEO/US GEO
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#: The Foundation Executive Director search is underway. There were 47 applicants. The Search Committee will begin screening and interviews in the next few weeks
 
# Staff Report - Erin Robinson
 
# Staff Report - Erin Robinson
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#* Summer Meeting Recap ([[File:2015SummerMeeting_SurveyResults_.pdf|Survey Results]])
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#* Call for Winter Meeting Breakout sessions - Erin reminded the group of the Oct. 10 deadline for breakout session submissions. These do not need to be final, but will help hold space and flesh out the agenda.  
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#:: The Summer Meeting survey was completed by 169 people. The feedback was generally positive on all aspects of the meeting. There were a few complaints on the sound quality for remote participants and altitude adjustments for the in-person participants.
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#* Reminder of Student Opportunities - Raskin Scholarship and ESIP Student Fellows - Erin also reminded the group of the two student opportunities and that applications for both are  due in early October.  
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#* [[Winter_2015_Meeting|Winter Meeting Theme Discussion]] - Visioneers met Monday, 8/11 and discussed the [[Winter_2015_Meeting|Winter Meeting]] theme. They are suggesting a
 
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#* ESIP Funding Update - An informational update that the year 2 funding from NOAA came through.
 
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#* [http://earthsciencefoundation.org/position-description-executive-director-foundation-for-earth-science/ FES Executive Director Position Description] - Chuck Hutchinson reported that the announcement for the ad was posted to Eos. The Foundation Board Search committee will begin reviewing applications at the end of August.  
 
 
# Committee Reports
 
# Committee Reports
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#* Strategic Plan - Emily Law requested broader input to the draft strategic plan from the Executive Committee. She will organize a telecon with this sub-group just to focus on the strategic plan.
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#* Strategic Plan - Emily Law reported that there was a good response to the doodle poll for a telecon about the strategic plan and that the call will be
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#* C&B - Bruce Caron reported that the the ESIP Assembly is currently voting on the Nomination Committee bylaw addition. C&B is happy with recommendations on quorum and membership. There was no discussion on this. These recommendations will go for 30 days of review and be shared in an upcoming Monday Update.  
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#* C&B - Bruce Caron reported there was no new work from C&B this month.  
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#* Data Stewardship - Ruth Duerr reported that the ESIP Assembly is currently voting on whether to collectively sign on to Force11 or not. The Summer Meeting was very productive for the Data Stewardship group. In addition to the ongoing work, three new areas were suggested - Data Stewardship Maturity Matrix, PCCS and PROV-ES ([ Ruth also reported that the  all activities]).  Ruth also reported that the  [http://commons.esipfed.org/node/2635 Workshop Report: Planning for a Community Study of Scientific Data Infrastructure] released on Monday.  
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#* Data Stewardship - Ruth Duerr reported that the Data Stewardship committee will meet this Friday.  
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#* Education - Roberta Johnson reported that the Education committee's NSTA workshop proposal has been accepted.  
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#* Education - Roberta Johnson reported that the Education committee is working with ESIP members to identify candidate materials for the NSTA workshops. There will be three regional workshops this fall in Richmond, Orlando and Long Beach.  
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#* Finance
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#* Finance - Bill Teng reported that groups should be working on budgets and they will be reviewed in October.  
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#** [https://docs.google.com/a/esipfed.org/document/d/1b3ZZ7pvDHsx9Qf8wv-9VXi8IEdm7MLSmBNGQ_Elk1b0/edit?disco=AAAAAJd6eGQ Funding criteria] Approval - Christine White motioned to accept the Special Project proposal as presented and Ruth Duerr seconded the motion. The Special Project proposal was approved by acclamation.  
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#* Partnership - Erin reported that ESIP has received several additional applications, bringing the count to 7 new members to be considered for the Fall class of ESIP members.  
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#** Budgets for FY15 - Bill Teng reported that there had been outreach to committees and workgroups eligible to submit budgets. Budgets should be submitted in September for review for FY15.  
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#* Products and Services - Christine White reported that the Testbed solicitation was coming together and proposals for new testbeds will be due Oct. 30. She also informed ExCom about a connection forming between P&S and Microsoft Research. Microsoft Research is interested in making Azure cloud services available for free to some testbed projects and will participate in the Testbed Configuration Board to review projects.  
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#* Partnership - Tyler Stevens reported that the new member applications would close in mid-September. The Partnership committee will review by the end of September and post for 30-day review in October.  
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#* IT & I - Erin reported that the IT&I Committee had Annette Schloss give the September Rant/Rave on Citizen Science and data management.  
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#* Products and Services - Christine White reported that FUNding Friday at the ESIP Summer Meeting was a huge success. The Thursday happy hour FUNding Friday event was well attended. There were 7 funded projects - 5 Student and 2 Full projects.
 
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#* IT & I - Erin reported that the IT&I Committee supported a successful workshop on Agile development at the Summer Meeting. The group took July and August off. They will restart in September with a rant/rave on citizen science.
 
 
#* Type Rep Reports - No type reports.  
 
#* Type Rep Reports - No type reports.  
 
# Other Business - No other business
 
# Other Business - No other business

Revision as of 13:50, October 8, 2014

September Excom Call - 2014-09-09, 3 ET

Participants

Bruce Caron, Ruth Duerr, Peter Fox, Sara Graves, Roberta Johnson, Emily Law, Bill Teng, Curt Tilmes, Christine White, Chuck Hutchinson, Erin Robinson

Minutes

  1. Approval of August Minutes
    Emily Law motioned to accept the minutes as presented and Sara Graves seconded the motion. The minutes for August were approved by acclamation.
  2. President's Report - Peter Fox
    ESIP has begun the process of becoming an associate member of WDS by returning an Expression of Interest. This is the loosest type of membership.
    Peter reported that he'd started conversations with Kathy Fontaine, Managing Director for RDA-US, on ESIP-RDA-US and ESIP-GEO/US GEO
    The Foundation Executive Director search is underway. There were 47 applicants. The Search Committee will begin screening and interviews in the next few weeks
  3. Staff Report - Erin Robinson
    • Call for Winter Meeting Breakout sessions - Erin reminded the group of the Oct. 10 deadline for breakout session submissions. These do not need to be final, but will help hold space and flesh out the agenda.
    • Reminder of Student Opportunities - Raskin Scholarship and ESIP Student Fellows - Erin also reminded the group of the two student opportunities and that applications for both are due in early October.
  4. Committee Reports
    • Strategic Plan - Emily Law reported that there was a good response to the doodle poll for a telecon about the strategic plan and that the call will be
    • C&B - Bruce Caron reported there was no new work from C&B this month.
    • Data Stewardship - Ruth Duerr reported that the Data Stewardship committee will meet this Friday.
    • Education - Roberta Johnson reported that the Education committee is working with ESIP members to identify candidate materials for the NSTA workshops. There will be three regional workshops this fall in Richmond, Orlando and Long Beach.
    • Finance - Bill Teng reported that groups should be working on budgets and they will be reviewed in October.
    • Partnership - Erin reported that ESIP has received several additional applications, bringing the count to 7 new members to be considered for the Fall class of ESIP members.
    • Products and Services - Christine White reported that the Testbed solicitation was coming together and proposals for new testbeds will be due Oct. 30. She also informed ExCom about a connection forming between P&S and Microsoft Research. Microsoft Research is interested in making Azure cloud services available for free to some testbed projects and will participate in the Testbed Configuration Board to review projects.
    • IT & I - Erin reported that the IT&I Committee had Annette Schloss give the September Rant/Rave on Citizen Science and data management.
    • Type Rep Reports - No type reports.
  5. Other Business - No other business

The meeting adjourned at 3:54 ET.

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